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Adobe Connect Essential Training
Illustration by Neil Webb

Managing the pods


From:

Adobe Connect Essential Training

with Tim Plumer, Jr.

Video: Managing the pods

There are some general management things that you can do with your pods to make your meetings run more smoothly and make it easier for you to work with the content in the pod. So for example, I've shown you that you can hide a particular pod. We will go ahead and hide the pod here. And then if I want to bring that pod back I can go and select Pods > Share, and I can add a new share or in this case I'm going to select Share 1, which is actually that pod, and that brings the pod back. However, on the other hand, if I want to maximize what I'm showing you inside the Share pod, I can select Maximize and what it does is it hides the other pods and fills all of the available meeting space with this content.
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  1. 1m 38s
    1. Welcome
      53s
    2. Using the exercise files
      45s
  2. 14m 58s
    1. What is Adobe Connect?
      1m 34s
    2. The Adobe Connect family of products
      1m 4s
    3. Obtaining a license to use for the training
      2m 44s
    4. A quick start guide to Connect
      9m 36s
  3. 28m 40s
    1. Creating a new meeting
      5m 0s
    2. Inviting people to your meeting
      3m 3s
    3. Creating users on your Connect account
      4m 22s
    4. Setting up audio: Voice over Internet Protocol (VoIP)
      7m 30s
    5. Setting up audio: Universal Voice (POTS)
      8m 45s
  4. 33m 6s
    1. Meeting the pods
      3m 44s
    2. Managing the pods
      4m 6s
    3. Creating and managing layouts
      9m 54s
    4. Preparing mode
      3m 35s
    5. Working in the Presenter area
      5m 8s
    6. Creating meeting templates
      4m 11s
    7. Managing meetings
      2m 28s
  5. 33m 29s
    1. Revisiting the Attendees pod
      6m 55s
    2. Setting user roles
      7m 10s
    3. Creating groups of users
      4m 12s
    4. Resetting passwords
      4m 59s
    5. Managing access to a meeting
      5m 33s
    6. Using the Connect Add-in
      4m 40s
  6. 27m 33s
    1. Using the Share pod
      5m 52s
    2. Uploading additional content
      4m 37s
    3. Sharing your screen
      7m 3s
    4. Whiteboarding
      4m 4s
    5. Using Full Screen mode to focus the audience
      5m 57s
  7. 37m 24s
    1. Loading PowerPoint files
      7m 24s
    2. Working with PDFs
      4m 12s
    3. Adding JPGs to a meeting room
      3m 42s
    4. Working with Flash video and MP3s
      5m 0s
    5. Loading SWF files (Flash projects)
      3m 54s
    6. Managing content on the server
      8m 13s
    7. Securing a meeting room
      4m 59s
  8. 46m 30s
    1. Customizing your meeting room
      5m 57s
    2. Using the Notes pod
      3m 59s
    3. Allowing your audience to chat
      4m 38s
    4. Polling your audience
      5m 43s
    5. Using a webcam
      4m 43s
    6. Sharing files and web links
      5m 57s
    7. Working with other presenters in Prepare mode
      2m 46s
    8. Working with other presenters in the Q & A pod
      3m 40s
    9. Chatting privately
      2m 55s
    10. Setting preferences
      6m 12s
  9. 17m 3s
    1. Creating a recording
      7m 24s
    2. Editing the recording
      4m 52s
    3. Using the recording
      4m 47s
  10. 20m 46s
    1. Using the meeting as a room
      6m 0s
    2. Managing users as meeting participants
      5m 47s
    3. Video conferencing with the Camera pod
      4m 25s
    4. Controlling someone else's screen
      4m 34s
  11. 12m 34s
    1. Installing the AIR application
      3m 7s
    2. Managing meetings
      5m 23s
    3. Managing recordings
      4m 4s
  12. 3m 35s
    1. Downloading and installing the app
      45s
    2. Attending a meeting
      2m 50s
  13. 48s
    1. Next Steps
      48s

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Adobe Connect Essential Training
4h 38m Beginner Feb 24, 2011 Updated Sep 09, 2011

Viewers: in countries Watching now:

In Adobe Connect Essential Training, author Tim Plumer, Jr. explains how to deliver and host interactive web meetings, webinars, and e-learning tutorials using Adobe Connect. The course covers the software's many tools for streamlining communication and engaging participants, such as the screen sharing, full-screen, and whiteboard features. Also included are tutorials on recording presentations, video conferencing, and using Connect with an iPhone or Android-based smartphone. Exercise files accompany the course.

Topics include:
  • Creating a new meeting
  • Understanding and managing pods
  • Incorporating PDFs, JPEGs, and interactive content
  • Enabling public and private chat sessions for attendees
  • Sharing files and links
  • Polling an audience
  • Using a web camera
  • Controlling a participant's screen
Subjects:
Business Collaboration Web Conferencing
Software:
Connect
Author:
Tim Plumer, Jr.

Managing the pods

There are some general management things that you can do with your pods to make your meetings run more smoothly and make it easier for you to work with the content in the pod. So for example, I've shown you that you can hide a particular pod. We will go ahead and hide the pod here. And then if I want to bring that pod back I can go and select Pods > Share, and I can add a new share or in this case I'm going to select Share 1, which is actually that pod, and that brings the pod back. However, on the other hand, if I want to maximize what I'm showing you inside the Share pod, I can select Maximize and what it does is it hides the other pods and fills all of the available meeting space with this content.

That's very handy, because it's much faster to do that and then restore it, then it is to hover or the edge and drag it yourself and then manually put it back. The Maximize feature is something that I use quite frequently when presenting information in a Share pod. There is another thing that you can do with a pod, though it's not necessarily obvious and it's very very useful. I'm going over here to the Notes pod and I'm just going to type something and I'm going to type a phone number, 555-555-5555. This might be information that I want to show many times throughout the meeting, or I might even want a show in other meetings that I'm using this room for.

Instead of having to remember to type that each time and even have to remember the details that I want to type, what I can do is with a pod that has some content in it, I'm going to double click on its name and I'm going to rename it. And we will call this note pod The Phone Number. Now I'll hide this pod and at some point in the future when I want to show that phone number, all I need to do is go back to the Pods menu and under the Notes option in the Pods menu I'll see that The Phone Number is now an option there and I can select it and Connect will put it back.

Renaming is something that I can do to any pod and what it allows me to do is to have multiple pods containing different types of information and bring those up as necessary very, very quickly, as opposed to having to try and remember wait, was it that Weblinks 3 or Weblinks 4 that had the information in it. Instead I can rename the pod and and put web links in this pod that represent resources. I might have another set of web links that are for further reading or whatever.

Renaming the pods is something that makes your meetings go much much more smoothly because it's going to be much faster for you to bring content found with in a pod onto the screen for your audience. Now, at some point you may decide that you want to get rid of a particular pod. Perhaps this phone number's no longer valid and so you'd like to remove it and the pod that goes with it. So of course I can always just come in and retype the phone number here, but if I want to delete it completely what I'll do is select Pods > Manage Pods.

That'll bring up the Manage Pods dialog box and to sort the pods by type, I'll click on Type and I'll scroll down until I see notes. I'm looking for the Notes phone number pod and I can click Delete. That pod disappears both from the screen but also from the list of pods that Connect is remembering on the backend. In fact, if there are a series of pods that are being used, I can select Unused Pods and delete all of them all at once.

And that's not a bad way to go if you got a meeting that you've used for several different purposes and you want to do a little bit of house cleaning. It's a good idea to come in and manage your pods to get rid of them, because it makes it easier then when you go to the Pods menu and choose a particular pod type. You are not going to see a long list of irrelevant pods that might be confusing or you might not understand which exact pod you're supposed to use for the given purpose that you have. So by using these management techniques you going to make your meetings much smoother, much cleaner, and much easier because it will be faster for you to grab specific information and show it to your audience.

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