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In Adobe Connect Essential Training, author Tim Plumer, Jr. explains how to deliver and host interactive web meetings, webinars, and e-learning tutorials using Adobe Connect. The course covers the software's many tools for streamlining communication and engaging participants, such as the screen sharing, full-screen, and whiteboard features. Also included are tutorials on recording presentations, video conferencing, and using Connect with an iPhone or Android-based smartphone. Exercise files accompany the course.
It's not unusual when you're working with Connect to create many, many meetings. So for example, when you're in your Dashboard and you click on Meetings, you might see a list here of 50 to 100 meetings after not a very long time working with Connect. You can see here that I've got some meetings designed for marketing, some meetings designed for sales, and a product training meeting. It's really helpful to be able to organize these meetings because at the end of the process what you're going to want to be able to do is very quickly either get information from the meeting after it's been held or more importantly, quickly grab the URL to the meeting so you can invite people at the last minute to attend.
What we're going to do here is we're going to organize these a little bit into folders. It's something that takes a little bit of effort upfront, but I guarantee it'll save you some headache down the road when you're searching for a particular meeting, so you can grab that URL in a hurry. To get started I'm going to create a new folder, and a new folder can be any sort of organizational scheme that I want. So if I'm going to create Meetings for Marketing, I can go ahead and add the name.
I can gave it a Summary if I want to, but I'm just going to skip that for now. Click on Save to show you that I've created a folder called Meetings for Marketing. Now I'm looking inside that folder, so to go back to my overall list I'm going to click on up one level and there is my Meetings for Marketing. To move meetings into that folder I'm going to go ahead and click the little checkbox next to their name and I can do this to multiple meetings. I'm going to Move the Meetings and I'm going to move them into Meetings for Marketing by selecting it.
I'll click on Move, click OK, and now the meetings seem to have disappeared, but that's because they are inside Meetings for Marketing. Now this doesn't really do anything to the meetings per se. The meetings still have the same URL they had, they still look exactly the same, except that when it's time to find the meaning it's much easier for me to know that it's generally grouped under marketing, that I'll find the Marketing Meeting, that I can then click on to grab its URL, so I can just copy and paste this and then send it out to the people that I'd like to have attending my meeting.
So instead of having a long list of individual meetings it's really a best practice to create groupings for your meetings, move your meetings into those folders, and then allow yourself the organization that will help you to quickly find those meetings when it becomes necessary.
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