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Adobe Connect Essential Training

Managing meetings


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Adobe Connect Essential Training

with Tim Plumer, Jr.
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  1. 1m 38s
    1. Welcome
      53s
    2. Using the exercise files
      45s
  2. 14m 58s
    1. What is Adobe Connect?
      1m 34s
    2. The Adobe Connect family of products
      1m 4s
    3. Obtaining a license to use for the training
      2m 44s
    4. A quick start guide to Connect
      9m 36s
  3. 28m 40s
    1. Creating a new meeting
      5m 0s
    2. Inviting people to your meeting
      3m 3s
    3. Creating users on your Connect account
      4m 22s
    4. Setting up audio: Voice over Internet Protocol (VoIP)
      7m 30s
    5. Setting up audio: Universal Voice (POTS)
      8m 45s
  4. 33m 6s
    1. Meeting the pods
      3m 44s
    2. Managing the pods
      4m 6s
    3. Creating and managing layouts
      9m 54s
    4. Preparing mode
      3m 35s
    5. Working in the Presenter area
      5m 8s
    6. Creating meeting templates
      4m 11s
    7. Managing meetings
      2m 28s
  5. 33m 29s
    1. Revisiting the Attendees pod
      6m 55s
    2. Setting user roles
      7m 10s
    3. Creating groups of users
      4m 12s
    4. Resetting passwords
      4m 59s
    5. Managing access to a meeting
      5m 33s
    6. Using the Connect Add-in
      4m 40s
  6. 27m 33s
    1. Using the Share pod
      5m 52s
    2. Uploading additional content
      4m 37s
    3. Sharing your screen
      7m 3s
    4. Whiteboarding
      4m 4s
    5. Using Full Screen mode to focus the audience
      5m 57s
  7. 37m 24s
    1. Loading PowerPoint files
      7m 24s
    2. Working with PDFs
      4m 12s
    3. Adding JPGs to a meeting room
      3m 42s
    4. Working with Flash video and MP3s
      5m 0s
    5. Loading SWF files (Flash projects)
      3m 54s
    6. Managing content on the server
      8m 13s
    7. Securing a meeting room
      4m 59s
  8. 46m 30s
    1. Customizing your meeting room
      5m 57s
    2. Using the Notes pod
      3m 59s
    3. Allowing your audience to chat
      4m 38s
    4. Polling your audience
      5m 43s
    5. Using a webcam
      4m 43s
    6. Sharing files and web links
      5m 57s
    7. Working with other presenters in Prepare mode
      2m 46s
    8. Working with other presenters in the Q & A pod
      3m 40s
    9. Chatting privately
      2m 55s
    10. Setting preferences
      6m 12s
  9. 17m 3s
    1. Creating a recording
      7m 24s
    2. Editing the recording
      4m 52s
    3. Using the recording
      4m 47s
  10. 20m 46s
    1. Using the meeting as a room
      6m 0s
    2. Managing users as meeting participants
      5m 47s
    3. Video conferencing with the Camera pod
      4m 25s
    4. Controlling someone else's screen
      4m 34s
  11. 12m 34s
    1. Installing the AIR application
      3m 7s
    2. Managing meetings
      5m 23s
    3. Managing recordings
      4m 4s
  12. 3m 35s
    1. Downloading and installing the app
      45s
    2. Attending a meeting
      2m 50s
  13. 48s
    1. Next Steps
      48s

Video: Managing meetings

It's not unusual when you're working with Connect to create many, many meetings. So for example, when you're in your Dashboard and you click on Meetings, you might see a list here of 50 to 100 meetings after not a very long time working with Connect. You can see here that I've got some meetings designed for marketing, some meetings designed for sales, and a product training meeting. It's really helpful to be able to organize these meetings because at the end of the process what you're going to want to be able to do is very quickly either get information from the meeting after it's been held or more importantly, quickly grab the URL to the meeting so you can invite people at the last minute to attend.

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Adobe Connect Essential Training
4h 38m Beginner Feb 24, 2011 Updated Sep 09, 2011

Viewers: in countries Watching now:

In Adobe Connect Essential Training, author Tim Plumer, Jr. explains how to deliver and host interactive web meetings, webinars, and e-learning tutorials using Adobe Connect. The course covers the software's many tools for streamlining communication and engaging participants, such as the screen sharing, full-screen, and whiteboard features. Also included are tutorials on recording presentations, video conferencing, and using Connect with an iPhone or Android-based smartphone. Exercise files accompany the course.

Topics include:
  • Creating a new meeting
  • Understanding and managing pods
  • Incorporating PDFs, JPEGs, and interactive content
  • Enabling public and private chat sessions for attendees
  • Sharing files and links
  • Polling an audience
  • Using a web camera
  • Controlling a participant's screen
Subjects:
Business Collaboration Web Conferencing
Software:
Connect
Author:
Tim Plumer, Jr.

Managing meetings

It's not unusual when you're working with Connect to create many, many meetings. So for example, when you're in your Dashboard and you click on Meetings, you might see a list here of 50 to 100 meetings after not a very long time working with Connect. You can see here that I've got some meetings designed for marketing, some meetings designed for sales, and a product training meeting. It's really helpful to be able to organize these meetings because at the end of the process what you're going to want to be able to do is very quickly either get information from the meeting after it's been held or more importantly, quickly grab the URL to the meeting so you can invite people at the last minute to attend.

What we're going to do here is we're going to organize these a little bit into folders. It's something that takes a little bit of effort upfront, but I guarantee it'll save you some headache down the road when you're searching for a particular meeting, so you can grab that URL in a hurry. To get started I'm going to create a new folder, and a new folder can be any sort of organizational scheme that I want. So if I'm going to create Meetings for Marketing, I can go ahead and add the name.

I can gave it a Summary if I want to, but I'm just going to skip that for now. Click on Save to show you that I've created a folder called Meetings for Marketing. Now I'm looking inside that folder, so to go back to my overall list I'm going to click on up one level and there is my Meetings for Marketing. To move meetings into that folder I'm going to go ahead and click the little checkbox next to their name and I can do this to multiple meetings. I'm going to Move the Meetings and I'm going to move them into Meetings for Marketing by selecting it.

I'll click on Move, click OK, and now the meetings seem to have disappeared, but that's because they are inside Meetings for Marketing. Now this doesn't really do anything to the meetings per se. The meetings still have the same URL they had, they still look exactly the same, except that when it's time to find the meaning it's much easier for me to know that it's generally grouped under marketing, that I'll find the Marketing Meeting, that I can then click on to grab its URL, so I can just copy and paste this and then send it out to the people that I'd like to have attending my meeting.

So instead of having a long list of individual meetings it's really a best practice to create groupings for your meetings, move your meetings into those folders, and then allow yourself the organization that will help you to quickly find those meetings when it becomes necessary.

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