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Customizing your meeting room

From: Adobe Connect Essential Training

Video: Customizing your meeting room

One of the advantages of using Connect is its flexibility. You can set a Meeting Room up to do whatever it is you'd like to do. What we're going to take a look at here is how to create a room from a scratch, but also how to configure it for the purpose that you might have, and we'll even customize it a little bit to brand it. So to get started, we're going to go to the Connect portal. What I've done here is I've actually created a Bookmark to take me into my portal. I've shown you before that you can type the URL in directly to get to your portal. But frankly, if you are going to be working with Connect frequently, you're going to want a Bookmark.

Customizing your meeting room

One of the advantages of using Connect is its flexibility. You can set a Meeting Room up to do whatever it is you'd like to do. What we're going to take a look at here is how to create a room from a scratch, but also how to configure it for the purpose that you might have, and we'll even customize it a little bit to brand it. So to get started, we're going to go to the Connect portal. What I've done here is I've actually created a Bookmark to take me into my portal. I've shown you before that you can type the URL in directly to get to your portal. But frankly, if you are going to be working with Connect frequently, you're going to want a Bookmark.

So I've created one here, and we'll use it to get into the portal. I'll log myself in, and again, because we are using a 30 day trial, we may see this notification. If you're using an actual paid for account, you won't have to deal with it. We'll put that away. I'm going to start to create a meeting from the Meetings tab, and we'll select New Meeting. The type of meeting that I am going to create here in this demonstration is going to be for the purpose of presenting, and then discussing the presented material.

So we'll Name it Presentation and Discussion. We'll create a Custom URL, and everything else will be left exactly as it is in the default, and I'll click Finish. While it's finishing, I do want to point out that the URL that I chose here, presentanddiscuss, is as important to this as probably anything else, because the URL will give me a sense of what this room is to be used for. When you use Connect, it's not uncommon to have many, many meetings, and by using a URL that will help you to understand what the meeting is for, you'll be able to pick the meeting that you need for your purpose more quickly.

So we'll go ahead and enter the meeting, and this meeting uses the default template, and although it's okay, it's really not what I want. So the first thing I'm going to do is simply remove all of the pods. We'll get them out of our way, and we'll add pods to the mix that we need as we go. The other thing that I want to do is brand this room a little bit. If you see here, I've got this dark gray background and it's just kind of plain. So I am going to add a specific background that I've created with a graphics editing program such as Adobe's Photoshop.

I'll select Meeting > Preferences, and under the General Preferences category, I've got the Room Appearance Background option. I am going to Upload a file that I've created. I'll select Browse My Computer, and among the Exercise Files that I've provided for you, if you are a premium subscriber, you can find a file called a Backdrop. Now this is JPEG file. Connect also supports GIF files and PNG files. In fact, you can see the supported types here, or if you are a Flash guru and you want to use a Flash movie file, you can even use that as well as.

So I'll go ahead and choose my JPEG Backdrop, and click Open. It takes a moment for the system to upload it. When it's done, you'll see it appear here, as a little thumbnail. Now I'll go ahead and click Done, and there is a point that I want to make about this image. The resolution of your monitor is going to determine the size of the file that you create for this purpose, or the size of the file that you have your graphics department create. If you typically present at 1024x768, and your audience is at 1024x768, then create a file of that size.

In this monitor, it's a little bit larger. It's 1280x720, and so that's the size of the graphics file that I've created for this. You'll probably want to plan for the largest common denominator, so that if people are using a smaller screen, weird things don't happen to the image. It will just scale the image down, and lop some off the top and bottom, and that's why I've used sort of a picture, as opposed to something that has specific boxes here and there that might get lopped off for your end-user. But it adds a little bit of branding or a little bit of visual interest to your meeting, so that someone isn't looking at simple gray behind the pods.

Now to finish this off, what I am gong to do is add a couple of pods, and I want to point out why I'm going to add the pods I am going to add. This meeting is going to be for a presentation, but people are going to come into the meeting and they're going to want to chat with one another, see who is in the meeting, and I'm going to need to put a little bit of information in there for them, so that when they arrive, they'll understand what's going to happen. So the first thing I am going to add is the Attendee pod, and I can put this anywhere that I want, and I don't have to line it up.

So I'm actually going to put this right in the upper left-hand, nice, and tall, because I know there'll be quite a few people in my meeting. I am going to add a Chat pod. Connect is going to try and fill all of the available space with that. But I don't really need it to be that large. So I am going to make the Chat pod a little smaller. I am going to kind of associate it with the Attendee list pod, just generally by putting it here. Then last, but not least, I am going to add a Notes pod, so that I can start to put some notes about the meeting.

For example, an agenda, or a start time, or if there is audio dial-in information, or whatever it is that I might want to have people see when they come in the room. Then the final step for my Chat and my Notes pods is to double-click on their names and rename them. Feel free to be creative here. These don't have to be super descriptive of exactly what the pod is, and only what the pod is. They can be an indication that you want people to start talking to each other. So, Say hello! And the Notes pod, I am going to have the Agenda, and that calls out what the pod's purpose is, so that when people enter the room for the first time, this is where they are going to go.

They'll be able to see who is in the room, they'll be able to chat with who is in the room, and they'll see that there's some information that you want them to have before the meeting gets started.

Show transcript

This video is part of

Image for Adobe Connect Essential Training
Adobe Connect Essential Training

59 video lessons · 10745 viewers

Tim Plumer, Jr.
Author

 
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  1. 1m 38s
    1. Welcome
      53s
    2. Using the exercise files
      45s
  2. 14m 58s
    1. What is Adobe Connect?
      1m 34s
    2. The Adobe Connect family of products
      1m 4s
    3. Obtaining a license to use for the training
      2m 44s
    4. A quick start guide to Connect
      9m 36s
  3. 28m 40s
    1. Creating a new meeting
      5m 0s
    2. Inviting people to your meeting
      3m 3s
    3. Creating users on your Connect account
      4m 22s
    4. Setting up audio: Voice over Internet Protocol (VoIP)
      7m 30s
    5. Setting up audio: Universal Voice (POTS)
      8m 45s
  4. 33m 6s
    1. Meeting the pods
      3m 44s
    2. Managing the pods
      4m 6s
    3. Creating and managing layouts
      9m 54s
    4. Preparing mode
      3m 35s
    5. Working in the Presenter area
      5m 8s
    6. Creating meeting templates
      4m 11s
    7. Managing meetings
      2m 28s
  5. 33m 29s
    1. Revisiting the Attendees pod
      6m 55s
    2. Setting user roles
      7m 10s
    3. Creating groups of users
      4m 12s
    4. Resetting passwords
      4m 59s
    5. Managing access to a meeting
      5m 33s
    6. Using the Connect Add-in
      4m 40s
  6. 27m 33s
    1. Using the Share pod
      5m 52s
    2. Uploading additional content
      4m 37s
    3. Sharing your screen
      7m 3s
    4. Whiteboarding
      4m 4s
    5. Using Full Screen mode to focus the audience
      5m 57s
  7. 37m 24s
    1. Loading PowerPoint files
      7m 24s
    2. Working with PDFs
      4m 12s
    3. Adding JPGs to a meeting room
      3m 42s
    4. Working with Flash video and MP3s
      5m 0s
    5. Loading SWF files (Flash projects)
      3m 54s
    6. Managing content on the server
      8m 13s
    7. Securing a meeting room
      4m 59s
  8. 46m 30s
    1. Customizing your meeting room
      5m 57s
    2. Using the Notes pod
      3m 59s
    3. Allowing your audience to chat
      4m 38s
    4. Polling your audience
      5m 43s
    5. Using a webcam
      4m 43s
    6. Sharing files and web links
      5m 57s
    7. Working with other presenters in Prepare mode
      2m 46s
    8. Working with other presenters in the Q & A pod
      3m 40s
    9. Chatting privately
      2m 55s
    10. Setting preferences
      6m 12s
  9. 17m 3s
    1. Creating a recording
      7m 24s
    2. Editing the recording
      4m 52s
    3. Using the recording
      4m 47s
  10. 20m 46s
    1. Using the meeting as a room
      6m 0s
    2. Managing users as meeting participants
      5m 47s
    3. Video conferencing with the Camera pod
      4m 25s
    4. Controlling someone else's screen
      4m 34s
  11. 12m 34s
    1. Installing the AIR application
      3m 7s
    2. Managing meetings
      5m 23s
    3. Managing recordings
      4m 4s
  12. 3m 35s
    1. Downloading and installing the app
      45s
    2. Attending a meeting
      2m 50s
  13. 48s
    1. Next Steps
      48s

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