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Creating users on your Connect account

From: Adobe Connect Essential Training (2011)

Video: Creating users on your Connect account

Some of the meetings that you host will need to be private and controlled. Meaning that you want to make sure that you know who's in the room and really not allow people who would be inappropriate for the meeting to attend the meeting. So to do this, what we are going to do is create specific users on your Connect account and then we are going to attach them to the room by making them participants in the meeting and then protecting the meeting from anyone but users that you've added. So to get started, we will go ahead and create a user. That's an administrative task and to do so, first I am going to click on Administration.

Creating users on your Connect account

Some of the meetings that you host will need to be private and controlled. Meaning that you want to make sure that you know who's in the room and really not allow people who would be inappropriate for the meeting to attend the meeting. So to do this, what we are going to do is create specific users on your Connect account and then we are going to attach them to the room by making them participants in the meeting and then protecting the meeting from anyone but users that you've added. So to get started, we will go ahead and create a user. That's an administrative task and to do so, first I am going to click on Administration.

One point here. One of the reasons that we created the 30-day trial to use for this training, is because it gives you full administrative access to your Connect trial. Your corporate account may not allow you access to these administrative tasks. You may actually have to ask your Systems Administrator in order to be able to do this. So part of the reason that you'll want to watch this training anyway is because it will give you a sense of what you need to ask for, if you need to create users for the purpose of creating a meeting that's private. Now if you have administrative access, you click on Administration button, click on Users and Groups, and you will go ahead and add a user.

Right now I only have myself as a user in this Connect instance. So I'll scroll down, because what I want to do is create a new user. I'll need to add some information. So the user's name. And we'll use Olivia's email address for her username. I don't need her phone number. It's not a bad idea to put it in if I know it, because then it's stored on the system as information about her. Since I don't need it for anything regarding this training, I am just going to go ahead and ignore this.

I am however going to give her a password, and I'll use the password olive. And I understand that olive is a pretty easy password, meaning that it's not a very secured password. That's okay, because I just want to use it to get started. I'll scroll down here and I'm going to select Prompt user to change password after next login. That will force Olivia to create her own password after she gets the email that Connect will send her from this setup. Once I'm done, I'll go ahead and I am just going to click Finish, because this is all I need to do.

Connect will create a user for Olivia Napolitano. Her username will be olivia@ twotreesoliveoil.com, her password will be olive. When I click Finish, Connect will send her an email. Now at this point she can use this information to login to any meeting that I'm giving her access to. So the next step is to give her access to the meeting. So I'm going to go back up here to Meetings. I have already created a meeting, Tim's First Meeting. So we're going to make this meeting private and invite Olivia and only Olivia to it.

So we'll click on Tim's First Meeting and I want to edit the information for the meeting. So we will click on Edit Information and I am going to scroll down and right now the meeting is set so that anyone who has the URL for the meeting can enter the room. What I want to do is protect the room and make it private. So I'm going to click on Only registered users may enter the room (guest access is blocked). Now I am going to scroll up because we need to add a guest to the room. So I'm going to click on Edit Participants and this is where I'll go ahead and add Olivia to the room as a meeting participant. And there she is.

That's the account that I just created. So we'll select her name, scroll down again, and I am going to click on Add, and all that does is it makes it so that this room is a room that only Olivia Napolitano and of course myself can enter. If I want to add more participants, well then of course I'll need to go ahead and create more users on the system and then add them to the room, but the process is exactly the same as I just showed you. I'll do it over and over again, add them to the room, and then only those people are allowed into the room, because they have the username and password that the system is expecting for access to the room.

And that's all there is to it. Creating a private room is very easy. Create a user account, add them to the room, and you'll be good to go.

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This video is part of

Image for Adobe Connect Essential Training (2011)
Adobe Connect Essential Training (2011)

59 video lessons · 10885 viewers

Tim Plumer, Jr.
Author

 
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  1. 1m 38s
    1. Welcome
      53s
    2. Using the exercise files
      45s
  2. 14m 58s
    1. What is Adobe Connect?
      1m 34s
    2. The Adobe Connect family of products
      1m 4s
    3. Obtaining a license to use for the training
      2m 44s
    4. A quick start guide to Connect
      9m 36s
  3. 28m 40s
    1. Creating a new meeting
      5m 0s
    2. Inviting people to your meeting
      3m 3s
    3. Creating users on your Connect account
      4m 22s
    4. Setting up audio: Voice over Internet Protocol (VoIP)
      7m 30s
    5. Setting up audio: Universal Voice (POTS)
      8m 45s
  4. 33m 6s
    1. Meeting the pods
      3m 44s
    2. Managing the pods
      4m 6s
    3. Creating and managing layouts
      9m 54s
    4. Preparing mode
      3m 35s
    5. Working in the Presenter area
      5m 8s
    6. Creating meeting templates
      4m 11s
    7. Managing meetings
      2m 28s
  5. 33m 29s
    1. Revisiting the Attendees pod
      6m 55s
    2. Setting user roles
      7m 10s
    3. Creating groups of users
      4m 12s
    4. Resetting passwords
      4m 59s
    5. Managing access to a meeting
      5m 33s
    6. Using the Connect Add-in
      4m 40s
  6. 27m 33s
    1. Using the Share pod
      5m 52s
    2. Uploading additional content
      4m 37s
    3. Sharing your screen
      7m 3s
    4. Whiteboarding
      4m 4s
    5. Using Full Screen mode to focus the audience
      5m 57s
  7. 37m 24s
    1. Loading PowerPoint files
      7m 24s
    2. Working with PDFs
      4m 12s
    3. Adding JPGs to a meeting room
      3m 42s
    4. Working with Flash video and MP3s
      5m 0s
    5. Loading SWF files (Flash projects)
      3m 54s
    6. Managing content on the server
      8m 13s
    7. Securing a meeting room
      4m 59s
  8. 46m 30s
    1. Customizing your meeting room
      5m 57s
    2. Using the Notes pod
      3m 59s
    3. Allowing your audience to chat
      4m 38s
    4. Polling your audience
      5m 43s
    5. Using a webcam
      4m 43s
    6. Sharing files and web links
      5m 57s
    7. Working with other presenters in Prepare mode
      2m 46s
    8. Working with other presenters in the Q & A pod
      3m 40s
    9. Chatting privately
      2m 55s
    10. Setting preferences
      6m 12s
  9. 17m 3s
    1. Creating a recording
      7m 24s
    2. Editing the recording
      4m 52s
    3. Using the recording
      4m 47s
  10. 20m 46s
    1. Using the meeting as a room
      6m 0s
    2. Managing users as meeting participants
      5m 47s
    3. Video conferencing with the Camera pod
      4m 25s
    4. Controlling someone else's screen
      4m 34s
  11. 12m 34s
    1. Installing the AIR application
      3m 7s
    2. Managing meetings
      5m 23s
    3. Managing recordings
      4m 4s
  12. 3m 35s
    1. Downloading and installing the app
      45s
    2. Attending a meeting
      2m 50s
  13. 48s
    1. Next Steps
      48s

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