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Adobe Connect Essential Training

Creating a new meeting


From:

Adobe Connect Essential Training

with Tim Plumer, Jr.

Video: Creating a new meeting

The most basic tool that you're going to use with Connect is a meeting. It's your place on the web to both present and collaborate, and it's a flexible place that you will set up before you really can do anything else. So let's dive right in and create our first meeting. Here in the Connect portal I've got a tab for Meetings. So I am going to click it. If I have meetings setup, they'll appear down here. Since I don't, I am going to click New Meeting, and this is where I can begin the process. I'll name my meeting. I will give it a custom URL.
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  1. 1m 38s
    1. Welcome
      53s
    2. Using the exercise files
      45s
  2. 14m 58s
    1. What is Adobe Connect?
      1m 34s
    2. The Adobe Connect family of products
      1m 4s
    3. Obtaining a license to use for the training
      2m 44s
    4. A quick start guide to Connect
      9m 36s
  3. 28m 40s
    1. Creating a new meeting
      5m 0s
    2. Inviting people to your meeting
      3m 3s
    3. Creating users on your Connect account
      4m 22s
    4. Setting up audio: Voice over Internet Protocol (VoIP)
      7m 30s
    5. Setting up audio: Universal Voice (POTS)
      8m 45s
  4. 33m 6s
    1. Meeting the pods
      3m 44s
    2. Managing the pods
      4m 6s
    3. Creating and managing layouts
      9m 54s
    4. Preparing mode
      3m 35s
    5. Working in the Presenter area
      5m 8s
    6. Creating meeting templates
      4m 11s
    7. Managing meetings
      2m 28s
  5. 33m 29s
    1. Revisiting the Attendees pod
      6m 55s
    2. Setting user roles
      7m 10s
    3. Creating groups of users
      4m 12s
    4. Resetting passwords
      4m 59s
    5. Managing access to a meeting
      5m 33s
    6. Using the Connect Add-in
      4m 40s
  6. 27m 33s
    1. Using the Share pod
      5m 52s
    2. Uploading additional content
      4m 37s
    3. Sharing your screen
      7m 3s
    4. Whiteboarding
      4m 4s
    5. Using Full Screen mode to focus the audience
      5m 57s
  7. 37m 24s
    1. Loading PowerPoint files
      7m 24s
    2. Working with PDFs
      4m 12s
    3. Adding JPGs to a meeting room
      3m 42s
    4. Working with Flash video and MP3s
      5m 0s
    5. Loading SWF files (Flash projects)
      3m 54s
    6. Managing content on the server
      8m 13s
    7. Securing a meeting room
      4m 59s
  8. 46m 30s
    1. Customizing your meeting room
      5m 57s
    2. Using the Notes pod
      3m 59s
    3. Allowing your audience to chat
      4m 38s
    4. Polling your audience
      5m 43s
    5. Using a webcam
      4m 43s
    6. Sharing files and web links
      5m 57s
    7. Working with other presenters in Prepare mode
      2m 46s
    8. Working with other presenters in the Q & A pod
      3m 40s
    9. Chatting privately
      2m 55s
    10. Setting preferences
      6m 12s
  9. 17m 3s
    1. Creating a recording
      7m 24s
    2. Editing the recording
      4m 52s
    3. Using the recording
      4m 47s
  10. 20m 46s
    1. Using the meeting as a room
      6m 0s
    2. Managing users as meeting participants
      5m 47s
    3. Video conferencing with the Camera pod
      4m 25s
    4. Controlling someone else's screen
      4m 34s
  11. 12m 34s
    1. Installing the AIR application
      3m 7s
    2. Managing meetings
      5m 23s
    3. Managing recordings
      4m 4s
  12. 3m 35s
    1. Downloading and installing the app
      45s
    2. Attending a meeting
      2m 50s
  13. 48s
    1. Next Steps
      48s

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Adobe Connect Essential Training
4h 38m Beginner Feb 24, 2011 Updated Sep 09, 2011

Viewers: in countries Watching now:

In Adobe Connect Essential Training, author Tim Plumer, Jr. explains how to deliver and host interactive web meetings, webinars, and e-learning tutorials using Adobe Connect. The course covers the software's many tools for streamlining communication and engaging participants, such as the screen sharing, full-screen, and whiteboard features. Also included are tutorials on recording presentations, video conferencing, and using Connect with an iPhone or Android-based smartphone. Exercise files accompany the course.

Topics include:
  • Creating a new meeting
  • Understanding and managing pods
  • Incorporating PDFs, JPEGs, and interactive content
  • Enabling public and private chat sessions for attendees
  • Sharing files and links
  • Polling an audience
  • Using a web camera
  • Controlling a participant's screen
Subjects:
Business Collaboration Web Conferencing
Software:
Connect
Author:
Tim Plumer, Jr.

Creating a new meeting

The most basic tool that you're going to use with Connect is a meeting. It's your place on the web to both present and collaborate, and it's a flexible place that you will set up before you really can do anything else. So let's dive right in and create our first meeting. Here in the Connect portal I've got a tab for Meetings. So I am going to click it. If I have meetings setup, they'll appear down here. Since I don't, I am going to click New Meeting, and this is where I can begin the process. I'll name my meeting. I will give it a custom URL.

Note that I can't have any spaces or special characters. It can be letters or numbers only. And the base URL, connectpro84435430 .adobeconnect.com, is the base URL [00:00:50.55 for everything. So, all of the meetings that I have on this trial account are going to start with that /timsmeeting. That's really handy because from now on I can always refer to this as /timsmeeting. A lot of corporations do that. In fact when I'm setting up meetings for myself, all I do is tell my colleagues and friends and the people that I am going to meet with, meet me in slash whatever the meeting name is going to be.

I can provide a summary. I am not going to do that here. In fact, I don't generally do that, but if the meeting has a very specific purpose, it's not a bad idea to give it a summary. As I scroll down, there is a Start Time and a Duration that frankly don't mean anything. One of the things that meetings in Connect are good for is their permanence. That meeting URL is always available. It doesn't matter what time I set. The time basically is something that I can set so that maybe I know when a particular meeting is supposed to start. But frankly, I rarely do anything with this.

I'll leave it alone and it won't affect anything. Later, we'll learn how to create a meeting template. If I have meeting templates created, which I don't yet, I can choose from among them. That really probably doesn't mean much to you right now. So just hold on and we'll cover that later. However, I do want to take a look here. The Access is something that we are going to learn more about later on. For this particular meeting because I want anyone to be able to access it to whom I give the URL, I'm going to choose Anyone who has the URL for the meeting can enter the room, and that means there is no passwords, there is no user account necessary.

It's just a wide-open meeting as long as you know the URL. And then finally, I'll want to determine the kind of audio that I'm going to use. If I have a conference call utility or if I'm using something called Universal Voice which we'll also cover later, I can choose that information here. Because this account is brand-new and I have set none of that stuff up, the only options that I have are Do not include any audio conference with this meeting or I can select Include audio conference details and put a phone number in, but this is in no way integrated with Connect.

This is a separate audio conference utility, and by putting information in here all I am doing is just giving myself information about what audio conference solution I would use outside of Connect. We're going to talk about setting up different methods of using audio with Connect including Voice over IP. So for this meeting, I am just going to select Do not include any audio conference with this meeting. That way, I can use Voice over IP built-in to Connect. I don't have to worry about audio conferencing outside of Connect, and I'm basically done with my meeting setup.

So I can go ahead and click Finish and here is the information about the meeting. Now at this point, I can surf around and find out other things about the meeting but I really want to just dive right in. So to dive right in, I can either click on the URL here or if I scroll down, there is a button that says Enter Meeting Room. Either will do exactly the same thing. So I am just going to go ahead and click here. Connect loads up and here we are. This is a Connect meeting room. It's based on a standard template that came with the 30-day trial.

It has some information or some pods that I can use. We are going to cover all of that stuff later but there is one more thing that you'll want to do for your first meeting to set yourself up. This meeting is happening inside the browser. As the person who's running the meeting, someone that you will come to understand is called a host, wants to run this meeting outside of the browser for a couple of different reasons. To do that, you're going to need to install the Connect Add-in. Now there's no Connect Add-in Install button that you can see in the interface here.

So the quickest way to actually have Connect add it for you is to select Share My Screen. If you click on that, Adobe Flash is going to say, "Look, to use the application you need the Adobe Connect Add-in. Would you like to install it now?" And the answer is yes, I would. It literally takes just a few moments and then the meeting is essentially handed over to the Connect Add-in and I'm working in my meeting in the way that I'll be working with it throughout the training and frankly throughout my use of Connect. So at this point, you're in your meeting room and you're ready to go.

So you're ready for the rest of the training.

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