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Adobe Connect Essential Training
Illustration by Neil Webb

Creating groups of users


From:

Adobe Connect Essential Training

with Tim Plumer, Jr.

Video: Creating groups of users

One of the ways to manage your attendees in a Connect session is to give people specific access to the room. And for this particular presentation, I'm going to click on this Meeting and I'll edit the information and take a look. I want to make it so that only registered users may enter the room. I want to block guest access, so I'll select that and then we'll click Save. What that means is that I need then to add the user account to this room for everybody that I want to have attend the room and that can actually be fairly cumbersome.
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  1. 1m 38s
    1. Welcome
      53s
    2. Using the exercise files
      45s
  2. 14m 58s
    1. What is Adobe Connect?
      1m 34s
    2. The Adobe Connect family of products
      1m 4s
    3. Obtaining a license to use for the training
      2m 44s
    4. A quick start guide to Connect
      9m 36s
  3. 28m 40s
    1. Creating a new meeting
      5m 0s
    2. Inviting people to your meeting
      3m 3s
    3. Creating users on your Connect account
      4m 22s
    4. Setting up audio: Voice over Internet Protocol (VoIP)
      7m 30s
    5. Setting up audio: Universal Voice (POTS)
      8m 45s
  4. 33m 6s
    1. Meeting the pods
      3m 44s
    2. Managing the pods
      4m 6s
    3. Creating and managing layouts
      9m 54s
    4. Preparing mode
      3m 35s
    5. Working in the Presenter area
      5m 8s
    6. Creating meeting templates
      4m 11s
    7. Managing meetings
      2m 28s
  5. 33m 29s
    1. Revisiting the Attendees pod
      6m 55s
    2. Setting user roles
      7m 10s
    3. Creating groups of users
      4m 12s
    4. Resetting passwords
      4m 59s
    5. Managing access to a meeting
      5m 33s
    6. Using the Connect Add-in
      4m 40s
  6. 27m 33s
    1. Using the Share pod
      5m 52s
    2. Uploading additional content
      4m 37s
    3. Sharing your screen
      7m 3s
    4. Whiteboarding
      4m 4s
    5. Using Full Screen mode to focus the audience
      5m 57s
  7. 37m 24s
    1. Loading PowerPoint files
      7m 24s
    2. Working with PDFs
      4m 12s
    3. Adding JPGs to a meeting room
      3m 42s
    4. Working with Flash video and MP3s
      5m 0s
    5. Loading SWF files (Flash projects)
      3m 54s
    6. Managing content on the server
      8m 13s
    7. Securing a meeting room
      4m 59s
  8. 46m 30s
    1. Customizing your meeting room
      5m 57s
    2. Using the Notes pod
      3m 59s
    3. Allowing your audience to chat
      4m 38s
    4. Polling your audience
      5m 43s
    5. Using a webcam
      4m 43s
    6. Sharing files and web links
      5m 57s
    7. Working with other presenters in Prepare mode
      2m 46s
    8. Working with other presenters in the Q & A pod
      3m 40s
    9. Chatting privately
      2m 55s
    10. Setting preferences
      6m 12s
  9. 17m 3s
    1. Creating a recording
      7m 24s
    2. Editing the recording
      4m 52s
    3. Using the recording
      4m 47s
  10. 20m 46s
    1. Using the meeting as a room
      6m 0s
    2. Managing users as meeting participants
      5m 47s
    3. Video conferencing with the Camera pod
      4m 25s
    4. Controlling someone else's screen
      4m 34s
  11. 12m 34s
    1. Installing the AIR application
      3m 7s
    2. Managing meetings
      5m 23s
    3. Managing recordings
      4m 4s
  12. 3m 35s
    1. Downloading and installing the app
      45s
    2. Attending a meeting
      2m 50s
  13. 48s
    1. Next Steps
      48s

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Adobe Connect Essential Training
4h 38m Beginner Feb 24, 2011 Updated Sep 09, 2011

Viewers: in countries Watching now:

In Adobe Connect Essential Training, author Tim Plumer, Jr. explains how to deliver and host interactive web meetings, webinars, and e-learning tutorials using Adobe Connect. The course covers the software's many tools for streamlining communication and engaging participants, such as the screen sharing, full-screen, and whiteboard features. Also included are tutorials on recording presentations, video conferencing, and using Connect with an iPhone or Android-based smartphone. Exercise files accompany the course.

Topics include:
  • Creating a new meeting
  • Understanding and managing pods
  • Incorporating PDFs, JPEGs, and interactive content
  • Enabling public and private chat sessions for attendees
  • Sharing files and links
  • Polling an audience
  • Using a web camera
  • Controlling a participant's screen
Subjects:
Business Collaboration Web Conferencing
Software:
Connect
Author:
Tim Plumer, Jr.

Creating groups of users

One of the ways to manage your attendees in a Connect session is to give people specific access to the room. And for this particular presentation, I'm going to click on this Meeting and I'll edit the information and take a look. I want to make it so that only registered users may enter the room. I want to block guest access, so I'll select that and then we'll click Save. What that means is that I need then to add the user account to this room for everybody that I want to have attend the room and that can actually be fairly cumbersome.

So what I want take a look at is how I can create something called Groups and use them to give a group of people access to a specific room and manage that group of people all at once. To do that, I need administrative access to the system. When I have that, I can click on Administration > Users and Groups, and I can start to manage them. What I want to do is I want to take all of the members of my sales team and produce a single group out of them. So I'll first start by creating a group. Name it Sales Team and then click Next.

now what I'm going to do when you do is add the members of the sales team to that group that I have in my system. So we'll add Bob, add Kirk, and what's nice is that if I have a long list of users on my system, I can always click Search and more quickly find them among the long list of people I have. So there is Pat, we'll click Clear, and scroll down one more time to add Olivia and there I go. So I've just added four members to my group. I'm done with it, I'll click Finish, and to see the group I'll go back to Users and Groups and there's the group.

Now this is a type of group called an Administrator group, and I can use it for a variety of things. For example, back to my meeting, I'll click Meetings, Sales Presentation, Edit Participants. Because this group requires a user login and password to attend, I'll select the group, scroll down here so I can get to the Add button, click Add, and now all of the members of the sales team can come into this meeting room and attend this meeting. And what's nice about this is that as my sales team grows all I need to do is add each individual new member to the Sales Team group and then any meeting room that the sales team has been added to as a group of participants.

We'll also include that new member, so it's a very handy way to manage people. Now I'm going to back up here. I'll go back to Administration > Users and Groups. And there is one more type of group that you're probably seeing here and I want to explain what this is because it's actually very useful way to help you to manage your participants in a broad way. The system groups are ways that Connect gives specific access to users on the system. For example, I'm an administrator on this system.

That means that I'm a member of this Administrators group. What I can do is add other members to this group by selecting the System Group, clicking on Information, choosing Edit Group Membership, and then let's say that I'm going to have Bob help me with the administration of my Connect rooms. I'll select select Bob's name, click Add, and now Bob can administer the system just the same way that I can. So the two types of groups give you some very powerful methods for managing the people that you have on your Connect server, both by collecting them together and giving them access to a meeting en mass, and also it's a way that you can give people specific access to the overall Connect server that you might want to.

One final note, the thing which you're probably going to do the most when doing this is create meeting hosts, because you yourself aren't going to want to have to attend and set up every meeting that everyone ever has. So your meetings hosts are going to be the people that you add to this group. Those are the people who can create a meeting, host a meeting and then run a meeting.

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