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Captivate 5 Essential Training

Setting application preferences


From:

Captivate 5 Essential Training

with James Lockman

Video: Setting application preferences

There are many preferences inside of Captivate that control how the application behaves. They also help us to control how default objects and default pages will be created when we make them in Captivate. Let's see how we can adjust those preferences now. On a Macintosh, the Preferences menu is located under the Adobe Captivate menu. On a Windows computer, it's located under the Edit menu. Like the Properties panel the Preferences panel is contextual. This means that some of these categories will refer to the application as a whole, and others are going to refer to the project that we have open at this time.
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  1. 2m 14s
    1. Welcome
      59s
    2. Using the exercise files
      36s
    3. Updates for Captivate 5.5
      39s
  2. 10m 18s
    1. Captivate 101
      5m 4s
    2. Understanding presentation basics
      2m 45s
    3. E-learning in a nutshell
      2m 29s
  3. 16m 34s
    1. Exploring Captivate's interface
      3m 59s
    2. Using the Classic workspace
      3m 31s
    3. Using the Navigation workspace
      3m 13s
    4. Setting application preferences
      5m 51s
  4. 1h 6m
    1. Starting from scratch
      2m 51s
    2. Creating a master page
      3m 47s
    3. Adding slide text
      8m 29s
    4. Checking spelling
      3m 10s
    5. Adding shapes
      8m 25s
    6. Adding images
      7m 31s
    7. Aligning and distributing objects
      7m 42s
    8. Using object styles
      9m 2s
    9. Finishing and previewing the project
      6m 7s
    10. Using Free Rotation in Captivate 5.5
      1m 57s
    11. Building with gradients
      4m 43s
    12. Adding shadows
      2m 56s
  5. 53m 39s
    1. Importing Photoshop files
      9m 33s
    2. Importing animations
      9m 0s
    3. Creating slideshows
      6m 10s
    4. Taking advantage of libraries
      9m 32s
    5. Using widgets
      7m 0s
    6. Importing PowerPoint presentations on a Mac
      8m 5s
    7. Importing PowerPoint presentations on a Windows computer
      2m 18s
    8. Understanding the Captivate exchange
      2m 1s
  6. 31m 14s
    1. Touring the Timeline
      5m 19s
    2. Adjusting timing
      4m 36s
    3. Adding transitions to objects
      3m 46s
    4. Animating using effects
      7m 55s
    5. Animating text
      3m 50s
    6. Zooming for emphasis
      5m 48s
  7. 53m 44s
    1. The recording environment
      33s
    2. Adding background audio
      4m 25s
    3. Adding audio to an object
      4m 23s
    4. Recording and adding voice-overs
      5m 1s
    5. Editing audio in Captivate
      7m 6s
    6. Splitting audio among slides
      6m 22s
    7. Adding video to a slide
      7m 9s
    8. Importing slide video
      4m 33s
    9. Synchronizing video
      7m 36s
    10. Creating closed captions
      6m 36s
  8. 49m 6s
    1. Adding buttons
      7m 56s
    2. Adding click areas
      4m 59s
    3. Adding rollover images
      5m 20s
    4. Highlighting objects
      6m 44s
    5. Adding rollover slidelets
      8m 2s
    6. Adding pop-up captions
      4m 38s
    7. Adding text areas
      7m 40s
    8. Creating branching presentations
      3m 47s
  9. 15m 11s
    1. Revisiting libraries
      1m 38s
    2. Sharing assets
      2m 41s
    3. Creating project templates
      6m 50s
    4. Using project templates
      4m 2s
  10. 31m 57s
    1. Preparing simulations
      3m 35s
    2. Preparing to record
      5m 35s
    3. Recording simulations
      4m 46s
    4. Editing simulations
      8m 55s
    5. Adjusting click-through trainings
      9m 6s
  11. 39m 6s
    1. Understanding assessment basics
      1m 53s
    2. Setting up a quiz
      6m 56s
    3. Understanding question types
      8m 22s
    4. Creating custom short-answer questions
      3m 28s
    5. Assessing software simulations
      5m 25s
    6. Pooling and randomizing questions
      6m 55s
    7. Using the new quiz features
      2m 46s
    8. Utilizing the new quiz templates
      3m 21s
  12. 22m 32s
    1. Managing quizzes
      1m 28s
    2. Reporting results
      4m 43s
    3. Using Acrobat.com as a learning management system
      3m 48s
    4. Getting reports from Acrobat.com
      7m 26s
    5. Generating SCORM-compliant output
      2m 4s
    6. Creating assessment templates
      3m 3s
  13. 9m 12s
    1. Introducing skins
      53s
    2. Editing playback controls
      4m 1s
    3. Creating a table of contents
      4m 18s
  14. 15m 3s
    1. Initiating a project review
      3m 59s
    2. Reviewing a project
      5m 58s
    3. Collecting reviewer comments
      5m 6s
  15. 35m 55s
    1. Securing a project
      6m 28s
    2. Rescaling a project
      3m 11s
    3. Sharing a project
      3m 13s
    4. Publishing a project
      10m 57s
    5. Setting up Flash player security
      3m 28s
    6. Exporting to Flash CS5
      3m 7s
    7. Exporting to video for YouTube and iOS
      5m 31s
  16. 29s
    1. Parting thoughts and goodbye
      29s

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Captivate 5 Essential Training
7h 32m Beginner Dec 21, 2010 Updated Aug 05, 2011

Viewers: in countries Watching now:

In Captivate 5 Essential Training, author James Lockman demonstrates the core features of Captivate 5, the popular tool for authoring e-learning content such as interactive presentations, click-through simulations, and customized assessments. He shows how to import and sync PowerPoint presentations, add interactivity, and incorporate audio, video, and voiceovers. The course also includes tutorials on assessment reporting and integrating with SCORM-compliant learning management systems. Exercise files accompany the course.

Topics include:
  • Touring the interface and workspaces
  • Building a basic project with shapes, objects, and text
  • Branding a presentation using master slides and object styles
  • Exploring user-based content at Captivate Exchange
  • Animating with the Timeline
  • Adding buttons, rollover images, and captions
  • Creating branching presentations
  • Working with templates
  • Recording a simulation
  • Creating assessments with customized questions
  • Setting up quiz reporting on acrobat.com
  • Exporting and sharing a project
Subjects:
Elearning Education
Software:
Captivate
Author:
James Lockman

Setting application preferences

There are many preferences inside of Captivate that control how the application behaves. They also help us to control how default objects and default pages will be created when we make them in Captivate. Let's see how we can adjust those preferences now. On a Macintosh, the Preferences menu is located under the Adobe Captivate menu. On a Windows computer, it's located under the Edit menu. Like the Properties panel the Preferences panel is contextual. This means that some of these categories will refer to the application as a whole, and others are going to refer to the project that we have open at this time.

We're going to focus now on the Global category, which contains general application settings and the defaults for new objects inside of Captivate. When you open the Preferences panel, it will show you the general settings for the application, which is the top of the Global group. By default, Show Welcome Screen is on. The Welcome screen is a handy thing; it provides you quick access to recently opened documents, it also helps you to make new projects based on different starting conditions. We'll see that there is an option called Rescale Imported/Pasted Slide.

This is handy if you're bringing slides from one project to another and they don't happen to have the same physical dimensions. If you do have this enabled, when you copy and paste slides from one project to another, Captivate will automatically make them fit so that you don't have content that's falling off the stage or not fitting on the stage. Your default file and cache Locations are indicated here, and you can browse to new locations if you like. If you have a scratch drive for instance, then you might want to change the location of your project cache by clicking Browse and then choosing a new location.

You can also clear that cache to free up memory on your hard drive by clicking Clear Cache. You can adjust your spelling preferences by clicking on Spelling Preferences here. At the top of the list, you can choose your main dictionary language. There are many languages available inside of Captivate. Now, when you install Captivate, it's localized, so it will automatically choose the dictionary for the location where you've installed Captivate. If you want to change your language while you're working on a project, then you'd do that here. There are also a number of options here that help you to fine-tune how Captivate will catch spelling errors.

All of them are enabled by default, and you of course can adjust them at will. Click OK to close the Spelling Options. Captivate will show you a number of alerts that are going to be based on different activities in the application. We can enable or disable them by choosing Confirmation Messages here. By default, all of the confirmation messages are going to be turned on. You can see that for me this one happens to be grayed out, and that's because I'm on a Macintosh. If I was on a system that was a Vista or Window 7 machine, then that would be enabled for me.

As you become familiar with the application and comfortable with the workflow, many of these alerts will become an annoyance to you, and you'll want to turn them off. For instance, you may not want to be warned every time you delete a slide, and so you'd simply turn that off. I'm going to re-enable this warning because I want to see all of the warnings as we go through our training. Once again, as you become more proficient, you'll want to turn some of these off. We can also control how new slides look and how new objects look inside of Captivate.

We do that from the Defaults section in the Global group. At the top, we have the default slide duration of 3 seconds. If you want your slides to be longer when you create them, then you can change that time. You can change the Background color by clicking on this patch here. Right now, it happens to be white. When you click it, a web color chooser will pop up, which make some sense because most of the time that we're looking at projects that we build in Captivate, we're going to be looking at them through a web browser. You can choose any color you like. You can also adjust the transparency by using the Alpha slider here.

I'm going to leave it solid white. I can also change the number of slides that will be available in my preview menu. By default, it's 5, but I could choose anywhere between 5 and 20. I can change how specific objects look inside of Captivate as well. Click on the menu next to the word Select. Here is a list of all of the object types that we can create inside of Captivate. Let's change what happens when we create a new button. Choose Button from the list. You'll see in the lower left-hand corner that our Styles preview has changed to show what a default button looks like.

This default allows us to change the amount of time that that button persists on the stage. We'll change its appearance using skins later on in the course. Here we can change how long it lives on the stage--in this case it's defaulting to 3 seconds--but I could also have it appear for the rest of the slide after I put it onto the stage. When I choose Rest of Slide, you'll notice that the duration disappears. If you've made some changes to the object defaults and you wanted to restore them, then you can restore all of those changes by clicking Restore All.

If you want to restore the defaults for a specific object type, then you can choose it from the list here and then choose Restore Selected. Now my button is back to its default behavior. Lastly, we see that Autosize Buttons and Autosize Captions is enabled. This means that when we create new buttons and new captions, Captivate will automatically grow or shrink them based on the content of the button or that caption. The rest of the categories in the Preferences panel are related to our specific project. We'll be looking at those settings later on in the course when we're dealing with those specific areas of our projects.

Know that you can change any of these settings at any time simply by returning to the Preferences menu and then making adjustments. Click OK to close the Preferences panel. We're now finished with our tour of Captivate's interface. You can close e-mail_ assessment without saving if you wish.

Find answers to the most frequently asked questions about Captivate 5 Essential Training.


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Q: I am having some problems with Captivate reviewer permissions and was directed to the following solution of James' blog, but I'm having trouble implementing it. Is there a simpler solution or has Adobe released a patch?

In order to execute the step entitled "Assign write permission to owners and groups", you need to enable the root user. In addition, you need to add the "sudo" command before the following steps in this section:

sudo chmod -R o+w Adobe\ Captivate\ Reviewer\ 2.0.app
and
sudo chmod -R g+w Adobe\ Captivate\ Reviewer\ 2.0.app

You can disable the root user when you're done with updating permissions.
A: Unfortunately, there is no patch. This is not an Adobe issue, but rather an issue with the way that Apple allows UNIX permissions within its file systems. For most cases, this is a good thing, but for this one case, it backfires. Just so you're aware, the issue persists in Captivate 5.5 as well.

This is the Adobe tech note on the problem:

My solution is a bit easier to follow, frankly.

Here is how to enable the root user on a Mac:
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