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Once you've set up your project to be published, maybe you've rescaled it, like we did in the previous lesson, it's time to do the actual publishing, and there are many options when it comes to publishing your project here in Captivate 6. We're going to look at some of them now as we continue with our Volunteer Orientation project here. Now, after rescaling, it's not a bad idea to just flip through the various slides, and make sure everything looks like it's going to work. Here on slide 3, for example, looks like our Continue button has kind of shifted over the word button, so we're going to just move it off to the right, and we would continue reviewing our slides at that point.
We might want to save any changes, and now let's go to publishing. We'll click File, go down to Publish Settings. Yes, we're going to look at a couple other settings before we actually do the publishing, like Information. This is information that's going to be stored with your project after you publish it. Like who is the Author? Type in your own name here if you like. The Company; I'm going to type in SAMOCA. You can add an e-mail. I'm going to take that out, as well as the Web site for the company. We'll just click, and drag, and delete.
I will add the year of our Copyright, 2012, and you can see the Project Name is the same as our current project name, even after it's published. So instead of it looking the way it does here, I'm going to change it to Volunteer, with a space, Orientation. Take out that underscore, leave a space, maybe put in it a Dash, and add Art at the end. We can also add descriptive words. Content Management Systems will scour through this metadata as it's stored with your project, looking for descriptive words, authors, project names. So the more descriptive you are here, the easier it will be to find your project in a Content Management System.
So I'm going to type in New volunteer orientation for SAMOCA Art. And before we click OK, let's take a look at a couple of other settings here like the SWF Size and Quality. If we happened to be thinking about publishing this to the SWF format, we can do things like compress full motion recording, if it exists in our project. I know for a fact it does in ours; our software simulation would be considered full motion recording, so let's compress that to decrease the entire size of our project.
Something that's important if you have many users, for example, downloading it from a server, or maybe via browser, and bandwidth could be an issue. Also, we have settings here that we can set using a slider, or if you prefer, have access to the individual settings by choosing Custom. You'll notice that every slide has its own quality setting. If we move Preferences out of the way, you'll notice over here in the background, if Properties are selected, that each slide uses a certain Quality. In this case, a Low, or 8-bit.
But if we want to retain each of the slide's individual properties, we would leave this check. If we want to override those, so they're all the same, we can deselect it, and then make a selection. We have two options: 24 bit, or 8 bit. So the lower, of course, means a lower project size in the end. If quality is important to you, choose the higher option, 24 bit. Also, when it comes to JPEGs, they can be compressed if there are any, and there are; 80% is selected, probably based on our rescaling, so we can change that if we wanted to.
Advanced Project Compression is turned on. Compressing any SWF files that might be inside the project also compressed, again, bringing down the overall size of our entire project in the end. And one last setting to look at: Start and End. You'll notice here, for example, Auto Play is turned on. That's a good one; I like it, so when people access this project, it's automatically going to start right off at slide 1, and there's nothing they need to do. And in fact, you can add preloaders, so if your IT department, or system administrators have something that needs to happen first, a preloader could be browsed for, and added.
We don't have one, so we'll deselect it. We can password protect our project as well, so if anyone wants to access it, they need to know the password. It can expire. If you choose a Project Expiry Date, all that means is after a certain date, people will not be able to access this project any longer. I think they should be able to access it at any time, so we'll make sure it's unselected. But maybe we'll have our first slide fade in, and our last one fade out, and then what happens at the end of the project? Well if it was in a kiosk, and people were just viewing it, we might want it to loop.
Previous versions of Captivate only showed SWF up here; that's Shockwave Flash File. But HTML5 is new, it's an option here, and they are actually combined on the screen. So as we look at the Project Title, we look at where it's going, if it's going to a folder. Let's say we did want to use this format. Let's browse to our Desktop. We'll select it, and click Choose. We'll want to make sure that Publish to Folder is also selected, so a new folder is created on our Desktop with our project inside.
Down below, SWF is selected; HTML5 can also be selected simultaneously. You can do one, or the other, or both at the same time, which is really cool, and we'll talk more about HTML5 in the next lesson. Right now, we'll just leave it at SWF. Maybe we also want a PDF exported with this, a PDF version, so we could select that. Other options include ZIP Files; I like this one, Generate Autorun For CD. If you plan on burning this to a CD or DVD, it will automatically run when they pop it in the drive.
Also you can see the Flash Player Version, it's defaulting to as 10. We do have the ability to go all the way up to Flash Player 11, and as low as 9. Let's go to 11. Now, we are ready to publish this. When we click Publish, you can see it's actually generating the slides. It's going to go through our entire project, and it's going to publish it to that folder on our Desktop. Inside that folder, we're going to see many different types of files, and those files we'll talk about in a minute when this is done. So a note here; to view generated PDF file, you have to have Adobe Reader. We click OK.
It's completed successfully. Do we want to view the output now? Let's just say no, so we can browse to the folder on our Desktop. So let's go up to Adobe Captivate here, and you can minimize it in Windows with the Minimize button in the top right corner, or from here on the Mac, we can just hide Adobe Captivate, and go to our Desktop. There's the new folder that's created, based on our project name, Volunteer_orientation. We'll double-click it to see the files that are contained therein. So, there is a CSS file.
The video that's part of our project shows up here as a separate file. Also, you can see an HTM file. HTM is the HTML file that we can open up in a Web browser. There is our PDF version of it. We also have the Shockwave Flash File, and when we go to HTML, this is the file that's going to run. So let's try it. Let's double-click the HTM file, it's going to launch your default browser, and take you directly to that site. You might see a pop-up indicating your project expired, if that option was checked earlier.
And you can see it's running now. So, have we taken this training already? Let's choose No. We scroll down to see the Submit button. (audio playing) There it is. We can go directly to the Quiz from here, or just click to move on. Go directly to another location with this table of contents, or click Continue. Let's go to the Quiz; take the quiz now. We can start answering questions, and submitting. That one was correct.
Go on to the next one, and so on. So it looks pretty good. We can close up our browser now. Let's just quit Safari; you can close it up. If you're using Internet Explorer, just close that up as well; returns us back to our folder containing each of the files. Notice, we do have that PDF version as well, if you prefer to send that off to somebody. It's just another way for your users to access your eLearning project.
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