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In this chapter, we are going to see how we can use Captivate's built-in review mechanism. It allows us to send our Captivate projects to reviewers who can then comment on those projects. When they're finished, they can send those comments back to us and those comments appear directly in the Timeline in Captivate. We're going to be using the Chapter 13 file that's in your project folder in the Chapter 13 folder in your Exercise Files folder. If you don't have it open now, please open it and go to slide number one.
I'd like to send this file off to be reviewed by a reviewer. I'm going to use Captivate's built -in review mechanism to do this. Under the File menu, choose Collaborate and Send for Shared Review. I'm going to use the Acrobat.com service to host the review. I could use my own internal server but that might require some help from IT. I'm going to avoid that by using Acrobat.com. Having made that choice, I'll click Next to continue.
I need to log in to Acrobat.com. Using this screen, I'll enter the Adobe ID of the account I want to use to be the Owner of the review. If I don't have an Adobe ID, I can create an Adobe ID by clicking on that link there. Once I have that Adobe ID, I can enter it into these fields. Having done so, I'll click Sign In. Now I need to enter the email addresses of one or more people that I want to review this project.
Captivate will take my project, package it up and send it as a .crev file. That CREV file needs to be opened in the Adobe Captivate Reviewer application. The Adobe Captivate Reviewer application gets installed when you install Captivate. However, your reviewers may not have Captivate. A link is included in the e-mail that will allow them to go and get the Reviewer application. It's a free application built on Adobe's AIR technology. I'm going to invite myself to this review.
So I'll move my e-mail address from the Cc line up to the To line. Just cut and paste. In a real-world situation, you'll want to include the email addresses of the people that you want to review the content. Those people will also need to have Acrobat.com accounts. Having entered the e-mail address of the reviewer, I'll send the email. Captivate is now constructing this CREV file and will push it up to Acrobat.com.
In addition, it's connecting your project to the data that's living on Acrobat.com. That will allow you to bring the comments back into the project and see them directly on the Timeline. Depending on the size of your project, it may take some time to upload your CREV file. The CREV file has now been built and has been sent. Let's go check my email. There is my email right there. In it is a link to the file that's stored on Acrobat.com. I'll click the link to go and get it.
I need to download the file to be able to view it. I'm going to download it to the Chapter 13 folder. You need to pick the location that you want to save the file. Now that we've completed the download, let's go and open that file with the Captivate reviewer. You can click OK to close that window. It's safe to close this browser window now.
In my Chapter 13 folder, there is now my project file and this review file. Having downloaded the CREV file from Acrobat.com, we're now ready to actually put some comments on to this file. We'll do that in the next lesson.
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