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One very common scenario out there for eLearning, one that I've lived through, is to use a PowerPoint presentation to relay information and content. Of course, you're missing the power of a true eLearning program like Captivate, but if you have a presentation already, it's a great start. You can bring it into Captivate. In fact, you can start a brand new project based on that presentation. That's exactly what we're going to do right now. Really doesn't matter what's open on your screen; we're going to start a brand new project. We can do that by clicking File, and at the top, move to New Project, and over on the right, you'll see an option, which is Project From MS PowerPoint.
Now, when we select this, what you're going to see is a navigation dialog that will allow you to find the file that you want to use. Notice that it's allowing us to locate PowerPoint files with the extension PPT, PowerPoint Shows, PPS, the new format of PTTX, and the new show format of PPSX. So really, you can use older files, you can use newer ones, but watch what happens when we select a newer format, our Volunteer_orientation here, with the PPTX extension in the Chapter2 folder of your Exercise Files.
Now, I'm on a Mac, and the steps I'd follow will be the same on a Windows computer, but the order will differ. So Windows users, you might want to watch what happens here on the Mac. Pause the video, and complete the steps on your PC to stay caught up. With that selected, click Open, and what's actually going to happen is it will be converted to the older PPT format first. So what you're going to see here is PowerPoint open up in the background. You're gong to see your slides and thumbnails just temporarily, and then they will be imported into your new Captivate project.
So you can see here that each of the slides is being converted. There are only 6 slides, so it won't take too long. And then we're going to see a Project Properties dialog here. Now, we can keep the same name as our PowerPoint presentation; we'll do that. We can also choose a Width, and Height, and an aspect ratio; we can choose from those preset sizes as well. I like the 1280 by 720. This is a great option if you're going to be showing high-def YouTube video for example. And then down below, you'll notice all of the slides are checked off to be included.
So if for some reason there was a slide in this presentation you didn't need to include in your new project, you could deselect it by clicking the checkbox. We'll keep all of them selected. Also, you'll see how slides are advanced. On mouse click is the default; if we click the dropdown, you can see Automatically is an option, and with Automatically selected, we'll then be able to adjust the timings. Let's go to mouse click, and leave it at On mouse click. When we click OK, you'll see this warning message, perhaps, that the height and width of your PowerPoint presentation doesn't match the Captivate project, and that's okay, because what will probably happen is, during the publishing phase, we'll be able to regain that quality.
So we'll click Yes here to continue, and then it just takes a moment to have all of the slides from our PowerPoint presentation added to our brand new Adobe Captivate project. And what we'll be left with is a Filmstrip with each of the slides from our presentation showing up as thumbnails down the left-hand side here, and you'll notice we can click those to see them over here to the right. Now, if you're not seeing all of the stage, that's okay; we'll change our zoom level here to Best Fit, so we can see the entire slide, and you can see that's not too bad.
Now, as you move through the various thumbnails by clicking them in the Filmstrip, you'll notice something. Each of them has this little click box. If we click anywhere on the slide, you'll notice that the click box is the entire size of the slide. Now, the slides themselves that come from PowerPoint are really just pictures of those slides. So for example, if we go to the third one, each of the boxes in the organizational chart that we see here are not really clickable; it's just a picture of that slide. But there is a click box on every one of these slides, and as we look over to the right in the Properties, you can see what happens when we click a Click Box; it's going to take us to the next slide.
So in other words, we could click anywhere on this slide when we're actually running the project, and it will take us to the next slide. This is all adjustable, of course, and we'll be doing these kinds of things as we move through the chapters in this title, but that's how you get started with a brand new project using an existing PowerPoint presentation.
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