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Creating a project from PowerPoint

From: Up and Running with Captivate 6

Video: Creating a project from PowerPoint

One very common scenario out there for eLearning, one that I've lived through, is to use a PowerPoint presentation to relay information and content. Of course, you're missing the power of a true eLearning program like Captivate, but if you have a presentation already, it's a great start. You can bring it into Captivate. In fact, you can start a brand new project based on that presentation. That's exactly what we're going to do right now. Really doesn't matter what's open on your screen; we're going to start a brand new project. We can do that by clicking File, and at the top, move to New Project, and over on the right, you'll see an option, which is Project From MS PowerPoint.

Creating a project from PowerPoint

One very common scenario out there for eLearning, one that I've lived through, is to use a PowerPoint presentation to relay information and content. Of course, you're missing the power of a true eLearning program like Captivate, but if you have a presentation already, it's a great start. You can bring it into Captivate. In fact, you can start a brand new project based on that presentation. That's exactly what we're going to do right now. Really doesn't matter what's open on your screen; we're going to start a brand new project. We can do that by clicking File, and at the top, move to New Project, and over on the right, you'll see an option, which is Project From MS PowerPoint.

Now, when we select this, what you're going to see is a navigation dialog that will allow you to find the file that you want to use. Notice that it's allowing us to locate PowerPoint files with the extension PPT, PowerPoint Shows, PPS, the new format of PTTX, and the new show format of PPSX. So really, you can use older files, you can use newer ones, but watch what happens when we select a newer format, our Volunteer_orientation here, with the PPTX extension in the Chapter2 folder of your Exercise Files.

Now, I'm on a Mac, and the steps I'd follow will be the same on a Windows computer, but the order will differ. So Windows users, you might want to watch what happens here on the Mac. Pause the video, and complete the steps on your PC to stay caught up. With that selected, click Open, and what's actually going to happen is it will be converted to the older PPT format first. So what you're going to see here is PowerPoint open up in the background. You're gong to see your slides and thumbnails just temporarily, and then they will be imported into your new Captivate project.

So you can see here that each of the slides is being converted. There are only 6 slides, so it won't take too long. And then we're going to see a Project Properties dialog here. Now, we can keep the same name as our PowerPoint presentation; we'll do that. We can also choose a Width, and Height, and an aspect ratio; we can choose from those preset sizes as well. I like the 1280 by 720. This is a great option if you're going to be showing high-def YouTube video for example. And then down below, you'll notice all of the slides are checked off to be included.

So if for some reason there was a slide in this presentation you didn't need to include in your new project, you could deselect it by clicking the checkbox. We'll keep all of them selected. Also, you'll see how slides are advanced. On mouse click is the default; if we click the dropdown, you can see Automatically is an option, and with Automatically selected, we'll then be able to adjust the timings. Let's go to mouse click, and leave it at On mouse click. When we click OK, you'll see this warning message, perhaps, that the height and width of your PowerPoint presentation doesn't match the Captivate project, and that's okay, because what will probably happen is, during the publishing phase, we'll be able to regain that quality.

So we'll click Yes here to continue, and then it just takes a moment to have all of the slides from our PowerPoint presentation added to our brand new Adobe Captivate project. And what we'll be left with is a Filmstrip with each of the slides from our presentation showing up as thumbnails down the left-hand side here, and you'll notice we can click those to see them over here to the right. Now, if you're not seeing all of the stage, that's okay; we'll change our zoom level here to Best Fit, so we can see the entire slide, and you can see that's not too bad.

Now, as you move through the various thumbnails by clicking them in the Filmstrip, you'll notice something. Each of them has this little click box. If we click anywhere on the slide, you'll notice that the click box is the entire size of the slide. Now, the slides themselves that come from PowerPoint are really just pictures of those slides. So for example, if we go to the third one, each of the boxes in the organizational chart that we see here are not really clickable; it's just a picture of that slide. But there is a click box on every one of these slides, and as we look over to the right in the Properties, you can see what happens when we click a Click Box; it's going to take us to the next slide.

So in other words, we could click anywhere on this slide when we're actually running the project, and it will take us to the next slide. This is all adjustable, of course, and we'll be doing these kinds of things as we move through the chapters in this title, but that's how you get started with a brand new project using an existing PowerPoint presentation.

Show transcript

This video is part of

Image for Up and Running with Captivate 6
Up and Running with Captivate 6

43 video lessons · 13447 viewers

David Rivers
Author

 
Expand all | Collapse all
  1. 6m 51s
    1. Welcome
      45s
    2. Using the exercise files
      36s
    3. Viewing the finished project
      5m 30s
  2. 29m 57s
    1. What is Captivate 6?
      2m 0s
    2. eLearning basics
      4m 26s
    3. What's new in Captivate 6?
      4m 14s
    4. Touring the interface
      8m 19s
    5. Choosing an appropriate workspace
      3m 4s
    6. Setting up global preferences
      7m 54s
  3. 48m 19s
    1. Creating a project from scratch
      4m 1s
    2. Creating visual interest with themes
      3m 21s
    3. Creating a project from PowerPoint
      4m 32s
    4. Adding text
      6m 50s
    5. Editing the master slide
      3m 43s
    6. Adding shapes
      8m 40s
    7. Adding images
      6m 46s
    8. Using hyperlinks
      6m 45s
    9. Testing and editing hyperlinks
      3m 41s
  4. 32m 14s
    1. Importing from PowerPoint presentations
      3m 26s
    2. Importing Photoshop files
      5m 52s
    3. Inserting animations
      6m 42s
    4. Using widgets
      6m 3s
    5. Inserting interactive elements
      5m 43s
    6. Using built-in actors
      4m 28s
  5. 45m 55s
    1. Adding background audio
      6m 35s
    2. Using voice-overs
      4m 48s
    3. Adding video to a slide
      7m 33s
    4. Synchronizing video
      7m 48s
    5. Creating closed captions
      9m 5s
    6. Preparing a software simulation
      3m 29s
    7. Recording a software simulation
      6m 37s
  6. 39m 20s
    1. eLearning assessment basics
      2m 14s
    2. Setting up a quiz
      8m 48s
    3. Using different question types
      12m 22s
    4. Using remediation
      5m 4s
    5. Exploring partial and negative scoring
      4m 29s
    6. Working with a pretest
      6m 23s
  7. 26m 33s
    1. Preparing a project to publish
      5m 41s
    2. Publishing your project
      9m 0s
    3. Publishing eLearning content in HTML5
      4m 38s
    4. Publishing to YouTube
      2m 58s
    5. Reporting to a learning management system (LMS)
      4m 16s
  8. 26s
    1. Goodbye
      26s

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