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Any time we add video to a Captivate project, we have to keep in mind there may be some people who simply cannot hear what they're seeing in the video, and in that scenario, we want to add closed captioning. That's what we are going to do with our Volunteer_orientation project here. If you've been following along with me, we are on slide number 10. If you need to get caught up with me, you can go to the Exercise Files in the Chapter4 folder, and open up Volunteer_orientation_SAMOCA20. So here on slide 10 is where our video starts, and we may want to add some closed captioning.
It could be a hardware issue that people can't hear what they're seeing. It could be an accessibility issue as well. So it really doesn't matter the scenario; the process is the same. We select the video; over here in the Properties panel, we go to the Video section, and click Edit Video Timing, and here's where we'll find the Closed Captioning tab. So we do have a Timeline, we can preview this; click the Play button to listen. (Male speaker: Photography was something that, from an early age, it felt right to me.) Okay, so that's the first clip, and we could simply type that in to our closed captioning by going to the Closed Captioning tab.
We want to make sure that our Timeline is at 0, so that we are starting the caption at the beginning of the actual audio. So we are going to click Play here, and then Stop. (Male speaker: More importantly, it made me happy.) When we hit Stop, notice the timeline goes back to 0. Now we can click the plus sign to add our first row of text. So if you remember what was said, you could simply type it in here. Ideally, though, you would have an actual transcript of what's being said, and then you could copy and paste. Well, lucky for you, in your Exercise Files, there is a file; it's called jim_sugar_script.
It's an RTF file; Rich Text Format. And we are going to select the first row here, photography was something that, from an early age, it felt right to me. With that selected, we can copy it by right-clicking, and choosing copy, or you can use your keyboard shortcut if you prefer; Command+C on the Mac, Control+C on your Windows PC, and now we are going to switch back to our Captivate project. All we need to do is make sure that we have our first row here where it says Enter the Closed Caption Text, and that's because we hit the plus sign.
We can click in there. Notice everything is highlighted, so we can paste right over it. I am going to use a keyboard shortcut this time; on the Mac, Command+V. If you are on a Windows PC, Control+V pops it right in there. Now, at this time, we probably want to start a new row, but we want the new row, the new clip, to start at the end of this one. So let's click Play. (Male speaker: Photography was something that, from an early age, it felt right to me.) So we hit the Pause button, you can see we are just about 6 seconds, and that's where we want to add the next caption.
So we click with the plus sign. It's automatically going to start at 5.8 seconds, and you can see now the end time for our first row here actually changed to 5.8 seconds, and we are ready to continue. We can switch over to our text file, grab the next clip, Command+C to copy, or Control+C. We'll switch back. where it says Enter the Closed Caption Text, we are going to paste it, just like that. So we'll click Play until the end of that sentence.
(Male speaker: More importantly, it made me happy.) When we hit Pause, that's the spot where we want the next line to go, so we'll click the plus sign. That's about 7.8 seconds, and we continue this process. Now, the next one is a little bit longer, and it may take up more than one row. We'll have to see what happens when we preview this. But we will select the entire two rows of text and copy it, and we'll paste it in that third row by clicking, and pasting. I'm using Command+V. And now we are going to have hit Play, and Pause at the end of the word fortune.
(Male speaker: And one of the very, very earliest pictures I shot got published in The) (New York Times Sunday book review, and The Times paid me the princely sum of $25,) (which at that time was a fortune.) That's almost at 20 seconds, or maybe a little bit past. I did notice there was a word missing; one of the very earliest pictures that I shot. So we can actually edit that here. There we go. We are going to add a new row. And if we wanted to, we could go and get that last piece of text. There it is: and that was a great experience.
Let's copy it, switch back, paste it. Now, the next thing we are going to do is actually add a new row at the end of this sentence. So we will hit Play. (Male speaker: And that was a great experience.) So we'll click the plus sign to add the new row. Why? We are going to actually delete it. Otherwise, that's going to show up for the rest of our video. We are going to stop right there, just leave that blank row, and that way we won't be looking at the last caption for the remainder of our video if that's where we are going to stop for now.
So we have our captions in there, but what we don't have are the settings, and there is a button for Closed Captioned Project Settings from here. We can also get to it from the skin that we are going to look at momentarily. So let's click CC Project Settings. It opens up this little dialog. First of all, you can see that we will be able to view up to three lines of text in our caption. If you want to change that, you can click and slide down to 1, or as high as 20. I am thinking 2. I am just going to type in a 2. Now we can also choose the background, and the font color.
So for example, if we wanted the background to be black, we would select black, and then the color of our font, we would choose White. That's a nice contrast. We can also change the font. I'm thinking something that is sans serif, like Verdana, and the size can be adjusted as well. With those settings, we will click OK. We'll click OK again here in our Edit Video Timing window, which takes us back, and now we're ready to preview this. I'm guessing there is going to be an issue with our copyright on the Master, which can be adjusted.
Let's go to our Preview. Preview From this Slide, and have a listen, and a look. (Male speaker: Photography was something that, from an early age, it felt right to me.) First of all, there is no closed captioning, and as we scroll down and look at the control buttons, there was no option to turn it on. And that's because the default setting here in Captivate is that closed captioning is turned off. So our next step is to turn it on. Where do we do that? It's actually from the Project menu.
So we'll click Project. Then we will go down to Skin Editor, and it's from here -- keeping in mind that every video has a skin, or a look and feel around it, including the Playbar, as it's called -- a little further down, you'll see Closed Captioning has a checkbox, and sure enough, it's turned off. So we turn it on. We can also go back to the settings from here if we needed to. Everything is there, just like we left it. We will click Cancel. The other thing we can do is position our bar. I think the bar should go across the bottom. You can see a preview here right now, and it's stretched.
But I am thinking down at the bottom, and centered, because our video does not take up the entire slide. So let's go to Bottom Centre. That doesn't mean our closed captioning won't appear over here in the left-hand side, across the bottom of our screen. I am a little bit worried about our copyright that appears in the bottom left corner of every single slide. So all we are going to do now is close up our Skin Editor, and go to our Master slide. We will make sure it's selected, and you can see down at the bottom our copyright text there.
I think we should probably move it to the opposite corner, and release. We'll go back to our Timeline, and we are going to preview this. Now when we preview it, we are not going to have much time to turn closed captioning on from the playbar, but we're going to pause our video, turn it on, and then continue. We are going to go to slide 10, and then preview From this Slide. As soon as it starts to play, we will pause it at the top. There we go. That's because as we scroll down and look at the bottom, there is our copyright information down in the bottom right-hand corner. Perfect.
And notice there is a Closed Caption button here that we can turn on now, and that's because we enabled it. And as you can see, it does stretch across the bottom here, starting at the left-hand side, and now when we continue to play, we will see the captions appear at the right times in our video. (Male speaker: Photography was something that, from an early age, it felt right to me.) (More importantly, it made me happy.) (Male speaker: And one of the very, very earliest pictures I shot got published in The) (New York Times Sunday book review, and The Times paid me the princely sum of $25,) (which at that time was a fortune, and that was a great experience.) Pressing Pause, you can see that's as far as we've gotten with our closed captioning.
We can close up the preview, and now you have an idea what it takes to get closed captioning into the videos in your Captivate projects.
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