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In the previous lesson we created some comments and then published them using the Captivate Reviewer. In this lesson we're going to see how we can bring those comments into Captivate and see them directly in our project's Timeline. Review the comments in the Comment panel. Under Window choose Comments. Because I sent this file for shared review I have some options along the bottom. The first thing that we need to do is to fetch the comments from the server. I do that by clicking Refresh Comments.
I need to enter my Adobe ID to be able to go and get the comments. This is the Adobe ID of the person who initiated the review. I know that in this lesson both the reviewer and the person who initiated the review are the same person. In real life that won't be the case. Now my comments appear in my comment list. These of the comments that are coming from the other reviewer and I know their email address and I can see the comments directly.
If I select the comment, I get taken to it in the timeline. You can see that right here on the timeline. There is a dot and it highlights that comment. Let's choose a different comment. This takes me directly to the slide and the point in the timeline where the comment is. If I want to understand the context of the comment, all I've got to do is to drag my playhead to that point in the timeline. As I hit the comment, you can see that it will highlight and snap to the comment.
I'll make the timeline bigger, so that we can see that better. There my timeline has snapped to the comment. I could also have a conversation with these comments. Any review process is a workflow. It usually involves specific steps. A reviewer makes a comment. That comment goes to the person who created the content. That person may accept or reject the comment or perhaps another person such as an editor will do that.
That part of the workflow is also incorporated into Captivate. You can see that I have some buttons along the bottom that enable this type of behavior. As the editor I could accept this comment by clicking the Accept button here. I can also add an additional comment that goes along with that acceptance. That acceptance shows up as a reply to the comment. However, they'll also get the indication that the comment was accepted.
We'll reject this one. I select it and I'll reject it. It's on the screen too long already. Now that I've made some adjustments to the comment list, I'll save the comments back to the server. Remember as the person who's receiving the comments I won't have the authority to make any changes to those comments. Now that I've saved those comments let's go back to the Captivate Reviewer and we'll see what the result is there.
I'm now in the Captivate Reviewer and I'd like to refresh my comment list. Click on the Refresh Comments button. Any comment that's been added since I last opened this file will now be added to the reviewer file. Let's view all the comments now. You can see that this one was accepted. The author said Accepted. I agree and we'll do it, and you see a nice green checkmark. This one on the other hand was rejected and we see the reason why. This establishes a very clear and understandable workflow between the person who's using Captivate to create this content and the person who's going to be using the content downstream.
That could be an editor. It could be a student. It could be your customer. It could be a colleague. They don't have to know anything about Captivate to be able to participate in this review process. When the reviewer's finish reviewing all they got to do is to quit the Captivate Reviewer. If they have comments that they've made that they haven't saved, they will be warned to publish those comments before they quit. Going back to Captivate, let's save our file. We'll save it as Chapter 13_b.
I hope you'll agree that the review workflow that's been enabled in Captivate 5 is much easier than we've seen in earlier versions of Captivate. We don't have to print out pages and send the sheets of the different states of the application and hope that people will understand what the interactivity means by looking at sheets of paper. We don't have to create PDFs that emulate that sheet of paper and don't have any interactivity. This way we have the complete application with all of the interactive elements on the timeline. This enables everyone to quickly understand and participate in the review workflow.
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