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In this lesson, we're going to see how we can check our spelling using the spell checking functions of Captivate. We're going to be starting with the Chapter 3_b file that we created in the last lesson. If you don't have it opened, please open it now. Let's go to slide number two in the Filmstrip. I'd like to purposely misspell the word environmental. Double-click, and in word environmental, invert the m and the n. Then hit the Escape key to exit text editing.
Now that you've made that change, let's check the spelling. Under the Project menu, choose Check Spelling. Captivate has figured out that the word enviromnental is not a proper word, and has suggested the word environmental for us. Captivate will provide one or more Suggestions if it can figure it out. To use the word environmental, select it, and then click Change. Captivates alerts us that in fact the spelling check was complete, and that one correction was made.
Let's undo that correction, so that we can go back to the Spell Checking menu. You can undo with Command+Z, or Ctrl+Z, or Edit > Undo. Now you can see the change again. Then go back to Project > Check Spelling. If Captivate discovers a word that you know to be a good word, then you can add it to your dictionary. This often happens with technical words, or perhaps names of places, or names of people that Captivate won't know. To add a word to the dictionary, click Add to Dictionary.
Of course, we're not going to add the word enviromnental to our dictionary, because that would be silly. You could also change the language that Captivate is using to do spell checking. Currently, I'm using the English language with United States usage. You can see that we've got UK, plus Canada, and then a range of other languages that you can choose for spell checking. This is very handy because if you've got training that uses multiple languages, you can do the spell checking in those multiple languages without having to use the localized version of Captivate.
I'm going to continue to spell check in English. If I have a word that's spelled incorrectly throughout the document, I could choose Change All. If I click Change, then it will make the change, and go and find the next error within the document. I could delete a word by choosing Delete. I'm not going to delete this word; instead I'm going to accept the change and then continue. If I don't want to make any changes at all, I could say Ignore Once, which will ignore this one instance of the word. I could also choose Ignore All.
This will not add my word to my dictionary, however. In order to get a word into the dictionary so that I won't be questioned the next time I spell check, I've got to use Add to Dictionary. Let's Accept this change. Now we know that a change has been made. We can click OK. We'll now save the file as Chapter 3_c.
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