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Adding text areas

From: Captivate 5 Essential Training

Video: Adding text areas

In this lesson we will take a look at how we can use a text entry area to gather some information from the user. We will be using the Chapter 7_f file that we developed earlier in this chapter. If you don't have it open, please open it now and let's go to slide number 1. Although slide number 1 looks crowded, remember that there are image rollover areas here. So these images that are right in the middle don't actually show until you rollover these areas. I'd like to get the name of the person who is watching the presentation, so that I can use it in other text areas within the presentation.

Adding text areas

In this lesson we will take a look at how we can use a text entry area to gather some information from the user. We will be using the Chapter 7_f file that we developed earlier in this chapter. If you don't have it open, please open it now and let's go to slide number 1. Although slide number 1 looks crowded, remember that there are image rollover areas here. So these images that are right in the middle don't actually show until you rollover these areas. I'd like to get the name of the person who is watching the presentation, so that I can use it in other text areas within the presentation.

To do that, I'm going to use a text entry box. Create a text entry box by clicking the Text Entry Box tool now. The text entry box appears and it looks kind of jumbled. I'd like to explain what the different pieces are, although we won't be using all of them right now. First we need to name the item. We will call this customer name. Hit Enter to accept the name. Captivate will automatically substitute and underscore for any spaces.

Let's go to the top of our Properties and take a look at the General area. The General category contains some specific controls for text entry boxes. At the top, you will see the default text. Type Valued Customer here, making sure to capitalize Valued and Customer. Hit Enter when complete. You will notice an option here to retain the text. This is important because this enables us to capture the text and then use it elsewhere in the presentation.

I'd like to do that and in order to use it I need to associate this text with a variable. I'm going to do that by clicking this Variable button here and we'll call the variable customer_name. I've typed the underscore this time, and then click OK. Now, you will see the variable has changed to customer_name. This will allow us to access what the customer has put into this field later on in the presentation. You will see a checkbox near the bottom that says Validate User Input.

If I wanted to, I could enter correct entries here. Many people will use this field in the first slide of a presentation to build password-controlled access to their presentations. In this case however you'll be hard coding the password into the correct entries area. To do so, click the plus sign here and you can enter the text for any correct entries. If we wanted the customer to type the word hansel, then we'd just type hansel. If I want it to be case-sensitive, I can enable this option as well.

In this case, I'm looking to capture the customer's name and I don't know what it is initially. So there are no correct entries. I'm going to disable Validate User Input. We have a Submit button that goes to the right of that text entry area. We can move it off to the right and we can extend the size of the text entry are so that we can read all of the copy. I have a hint that will pop up when the customer puts their mouse over the text entry area. Let's change what the hint says.

double-click, select all with Command+A or Ctrl+A, and type "Please tell us your name." Hit the Esapec key when complete. Let's go back to the text entry box for a moment and scroll down to the action area. You'll see that a shortcut has been automatically added here and this is the Enter key. This will trigger the Submit button to capture the information. We can control what happens after a person enters information.

What I'd like to happen now is to go to slide number 2, which is the Store slide. So we will say Jump to slide, and slide 2, Store, automatically appears. I could of course choose any other slide in the list. Let's go to slide number 2 now and see how we can use the information that we have just captured. We have two text captions and I'd like to use the customer's name in those captions. Select the Top Quality Baskets caption and double-click and put your cursor before Top Quality Baskets.

Scroll down under Format and you'll see an X right there. That X allows you to insert a variable into a caption. Click it now. We're using a user variable but there are other variables such as system variables. Currently, I want to use the user variables and if I look at my list it consists of customer_name and another variable called Text_Entry_Box_1. When we created our text entry box, Captivate automatically built a variable called Text_Entry_Box_1. We will delete it in a minute, but for now I want to use the one called customer_name.

Let's set the Maximum Length to 30. Before we leave here, let's delete that extra variable. Click on Variables to do that. You'll see Text_Entry_Box_1 and we will remove it. Then we are done. Having entered our variable into the caption, we can click OK. This inserted the variable not exactly where I was hoping it to go. Select the variable and cut it with Command+X or Ctrl+X and then stick it before Top Quality Baskets.

You can paste it with Ctrl+V or Command+V. Now type an apostrophe, S, and Return. Let's preview the results, shall we? I'd like to preview the entire project to see the full flow. There is that text area. When I move my mouse over it, it says "Please tell us your name," so I will type my name and I'll Submit. Now, I am already hovering over Fragrant Bouquets, but we know that we just added a variable to the text caption that's sitting near the baskets.

Now I see it says James Lockman's Top Quality Baskets. How's that for personalization and interactivity? Let's close our preview and we will add the variable to Fragrant Bouquets. Double-click up here and simply select the entirety of that phrase, copy it with Command+C or Ctrl+C, double-click in front of Fragrant Bouquets, and paste. With that change having been done, let's save. Choose Save As and this time we'll call it Chapter 7_g.

Let's go back to slide 1 and we will select the text entry box now. I want to mention that you can use this text entry box to control many different behaviors inside of Captivate. In addition to controlling navigation throughout the project, you could also have it open a URL or even execute some advanced actions or JavaScript. These advanced actions could include combinations of what you see here. Text entry boxes represent more than just the ability to capture information from your user.

It's also a way for you to use that information in calculations, use that information to control the flow of the presentation, and to personalize the presentation for that user.

Show transcript

This video is part of

Image for Captivate 5 Essential Training
Captivate 5 Essential Training

91 video lessons · 24751 viewers

James Lockman
Author

 
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  1. 2m 14s
    1. Welcome
      59s
    2. Using the exercise files
      36s
    3. Updates for Captivate 5.5
      39s
  2. 10m 18s
    1. Captivate 101
      5m 4s
    2. Understanding presentation basics
      2m 45s
    3. E-learning in a nutshell
      2m 29s
  3. 16m 34s
    1. Exploring Captivate's interface
      3m 59s
    2. Using the Classic workspace
      3m 31s
    3. Using the Navigation workspace
      3m 13s
    4. Setting application preferences
      5m 51s
  4. 1h 6m
    1. Starting from scratch
      2m 51s
    2. Creating a master page
      3m 47s
    3. Adding slide text
      8m 29s
    4. Checking spelling
      3m 10s
    5. Adding shapes
      8m 25s
    6. Adding images
      7m 31s
    7. Aligning and distributing objects
      7m 42s
    8. Using object styles
      9m 2s
    9. Finishing and previewing the project
      6m 7s
    10. Using Free Rotation in Captivate 5.5
      1m 57s
    11. Building with gradients
      4m 43s
    12. Adding shadows
      2m 56s
  5. 53m 39s
    1. Importing Photoshop files
      9m 33s
    2. Importing animations
      9m 0s
    3. Creating slideshows
      6m 10s
    4. Taking advantage of libraries
      9m 32s
    5. Using widgets
      7m 0s
    6. Importing PowerPoint presentations on a Mac
      8m 5s
    7. Importing PowerPoint presentations on a Windows computer
      2m 18s
    8. Understanding the Captivate exchange
      2m 1s
  6. 31m 14s
    1. Touring the Timeline
      5m 19s
    2. Adjusting timing
      4m 36s
    3. Adding transitions to objects
      3m 46s
    4. Animating using effects
      7m 55s
    5. Animating text
      3m 50s
    6. Zooming for emphasis
      5m 48s
  7. 53m 44s
    1. The recording environment
      33s
    2. Adding background audio
      4m 25s
    3. Adding audio to an object
      4m 23s
    4. Recording and adding voice-overs
      5m 1s
    5. Editing audio in Captivate
      7m 6s
    6. Splitting audio among slides
      6m 22s
    7. Adding video to a slide
      7m 9s
    8. Importing slide video
      4m 33s
    9. Synchronizing video
      7m 36s
    10. Creating closed captions
      6m 36s
  8. 49m 6s
    1. Adding buttons
      7m 56s
    2. Adding click areas
      4m 59s
    3. Adding rollover images
      5m 20s
    4. Highlighting objects
      6m 44s
    5. Adding rollover slidelets
      8m 2s
    6. Adding pop-up captions
      4m 38s
    7. Adding text areas
      7m 40s
    8. Creating branching presentations
      3m 47s
  9. 15m 11s
    1. Revisiting libraries
      1m 38s
    2. Sharing assets
      2m 41s
    3. Creating project templates
      6m 50s
    4. Using project templates
      4m 2s
  10. 31m 57s
    1. Preparing simulations
      3m 35s
    2. Preparing to record
      5m 35s
    3. Recording simulations
      4m 46s
    4. Editing simulations
      8m 55s
    5. Adjusting click-through trainings
      9m 6s
  11. 39m 6s
    1. Understanding assessment basics
      1m 53s
    2. Setting up a quiz
      6m 56s
    3. Understanding question types
      8m 22s
    4. Creating custom short-answer questions
      3m 28s
    5. Assessing software simulations
      5m 25s
    6. Pooling and randomizing questions
      6m 55s
    7. Using the new quiz features
      2m 46s
    8. Utilizing the new quiz templates
      3m 21s
  12. 22m 32s
    1. Managing quizzes
      1m 28s
    2. Reporting results
      4m 43s
    3. Using Acrobat.com as a learning management system
      3m 48s
    4. Getting reports from Acrobat.com
      7m 26s
    5. Generating SCORM-compliant output
      2m 4s
    6. Creating assessment templates
      3m 3s
  13. 9m 12s
    1. Introducing skins
      53s
    2. Editing playback controls
      4m 1s
    3. Creating a table of contents
      4m 18s
  14. 15m 3s
    1. Initiating a project review
      3m 59s
    2. Reviewing a project
      5m 58s
    3. Collecting reviewer comments
      5m 6s
  15. 35m 55s
    1. Securing a project
      6m 28s
    2. Rescaling a project
      3m 11s
    3. Sharing a project
      3m 13s
    4. Publishing a project
      10m 57s
    5. Setting up Flash player security
      3m 28s
    6. Exporting to Flash CS5
      3m 7s
    7. Exporting to video for YouTube and iOS
      5m 31s
  16. 29s
    1. Parting thoughts and goodbye
      29s

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