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Understanding the principles of successful meetings

Understanding the principles of successful meetings provides you with in-depth training on Business.… Show More

Leading Productive Meetings

with Dave Crenshaw
image's PMI® Program
This course qualifies for 1.25 PDUs towards maintaining PMI® certification. Learn More

Video: Understanding the principles of successful meetings

Understanding the principles of successful meetings provides you with in-depth training on Business. Taught by Dave Crenshaw as part of the Leading Productive Meetings
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  1. 1m 32s
    1. Welcome
      1m 3s
    2. Using the exercise files
  2. 11m 33s
    1. Understanding the principles of successful meetings
      3m 56s
    2. Using technology
      2m 12s
    3. Meeting virtually (audio and video conferencing)
      2m 55s
    4. Understanding the importance of time management
    5. Deciding between group and one-to-one meetings
      2m 0s
  3. 22m 21s
    1. Determining whether a meeting is necessary
      2m 50s
    2. Scheduling the meeting
      3m 0s
    3. Establishing ground rules
      2m 50s
    4. Determining who is in charge
      3m 21s
    5. Having an agenda
      2m 50s
    6. Preparing development
      4m 30s
    7. Coming prepared
      3m 0s
  4. 26m 5s
    1. Budgeting time
      2m 32s
    2. Taking minutes
      2m 34s
    3. Opening
      2m 32s
    4. Presenting the development
      3m 38s
    5. Following up on commitments
      2m 24s
    6. Giving everyone a voice
      3m 32s
    7. Giving and taking feedback
      3m 14s
    8. Keeping meetings productive and on topic
      2m 27s
    9. Reviewing action items and closing the meeting
      2m 2s
    10. Reviewing minutes
      1m 10s
  5. 15m 39s
    1. Understanding the importance of the one-to-one
      2m 29s
    2. Deciding who to meet with in a one-to-one
      2m 50s
    3. Establishing a one-to-one schedule
      2m 44s
    4. Determining the one-to-one agenda
      1m 56s
    5. Listening effectively ("What do you need from me?")
      1m 36s
    6. Delegating effectively ("This is what I need from you.")
      2m 19s
    7. Reviewing action items and closing
      1m 45s
  6. 4m 12s
    1. Completing action items
      1m 16s
    2. Following up on action items delegated to others
      2m 6s
    3. Reassessing the effectiveness of meetings
  7. 49s
    1. Final thoughts

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Understanding the principles of successful meetings
Video Duration: 3m 56s 1h 22m Appropriate for all Updated Jan 03, 2013


Understanding the principles of successful meetings provides you with in-depth training on Business. Taught by Dave Crenshaw as part of the Leading Productive Meetings

View Course Description

In this course, author and business coach Dave Crenshaw teaches you to get the most from your meetings—turning them into productive avenues for communicating, connecting, and accomplishing real work. The course demonstrates a simple, usable framework that will help you lead and participate in meetings large and small and provides insight into how to schedule, conduct, and follow up on meetings with minimum time and maximum results.

This course qualifies for 1.25 Category A professional development units (PDUs) through, PMI Registered Education Provider #4101.

Topics include:
  • Reducing the length and number of meetings
  • Making sure everyone feels heard and appreciated
  • Using one-on-one meetings to minimize workplace distractions
  • Following up on meeting work

  • The PMI Registered Education Provider logo is a registered mark of the Project Management Institute, Inc.

Understanding the principles of successful meetings

There are many principles to having effective and successful meetings. I've identified six that you can use to make any meeting more effective. Throughout this course, you'll see examples of these six principles in action. The first principle is Purpose. Each meeting should have a clear purpose. Unfortunately, many of you have experienced meetings that were held simply because someone felt it was a good idea to have a meeting. The Principle of Purpose suggests that every meeting should have an objective, a reason why you're having the meeting.

Before scheduling a meeting and inviting others to attend, first ask yourself this question: what is the result I want from this meeting? As we go through this course, I'll provide guidance on how to make sure every meeting has a purpose. The second principle is Time. In other words, how long should the meeting be? There is no hard-and-fast rule about how long a meeting should be. However, there is a general principle that applies to nearly every meeting, and that principle is: the shorter, the better.

Time hates a vacuum. Meetings will almost always take as long or longer than you schedule them to last. Keep your meeting schedule concise and budget less time than you think is necessary. This will force participants to make wise decisions about how to use the time during the meeting. As we go through this course, I'll give you some guidance about how to determine what is an appropriate use of time for your meetings. The third principle is Agenda.

This principle goes hand in hand with the Principle of Time. An agenda is simply a step-by-step outline for participants to follow in the meeting. Agendas can help to wrangle unruly meetings that drift aimlessly. I'll provide suggested agendas that you can use for your meetings. We'll also discuss ways to use the agenda so every participant can have a voice in the meeting and participate. The fourth principle is Preparation. Preparation is vital to effective meetings.

Prior to attending the meeting every participant should take a few moments to prepare their questions and consider how they can serve others. I'll give you easy tips to make preparation very simple, something that doesn't take more than perhaps a few minutes but has a big impact on improving meeting effectiveness. The fifth principle is Focus. Focused meetings stay true to the stated purpose. Focused meeting participants stay engaged in the meeting.

They're listening and attentive and they avoid multitasking. In this course, I'll provide tips and tools to help meetings and participants stay focused. And the sixth and final principle is Leadership. Who is in charge of the meeting? The meeting leader may be an executive, a manager, or a designated meeting facilitator. Regardless of who that person is or what position they hold, every meeting can benefit from having a leader.

The leader's job is to make sure that the other five effective meeting principles are followed. They help the meeting stay on target, toward accomplishing the purpose of the meeting. They help make sure that the meeting begins and ends on time. The leader keeps the meeting on agenda, and the leader helps others prepare for the meeting and stay focused. In summary, the six principles are Purpose, Time, Agenda, Preparation, Focus, and Leadership.

Everything that I'll share with you in this course is based upon these six principles. They form the foundation of effective meetings.

Find answers to the most frequently asked questions about Leading Productive Meetings .

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Q: This course was updated on 01/03/2012. What changed?
A: This course was retitled, streamlined, and refined throughout, resulting in a slightly shorter runtime. We also added new graphics and a new welcome movie. 





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