Managing Small Projects
Illustration by Neil Webb

Handing out assignments


From:

Managing Small Projects

with Bonnie Biafore
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lynda.com's PMI® Program
This course qualifies for 1.50 PDUs towards maintaining PMI® certification. Learn More

Video: Handing out assignments

Once the project is launched, you're like the conductor of an orchestra. You need to get team members working on their assignments, keep them on time and guide them to completing the work the right way. To be sure that everyone is on the same page, send team members the complete information about the tasks that are on deck and ready to go, when the tasks start, the estimated hours, how long they're supposed to take and when they're supposed to finish. If you have a Details document, send that too, or at least where they can go to get more info.

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Watch the Online Video Course Managing Small Projects
1h 37m Beginner Jan 17, 2013

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Have you wondered how to make your small projects run as smoothly as possible—without building in so many steps that they get cumbersome? In this course, author and project manager Bonnie Biafore shows how a successful small project starts with planning: documenting goals, identifying risks, measuring success, and confirming decision makers. The course also covers organizing your files, estimating time and costs, building a solid team, scheduling work, and getting the project underway. In addition, you'll explore how to hand out and track assignments, communicate with the team, work through issues, and bring your project to a close. This course follows the relocation of a small business as the sample project, but the course's strategies apply to a wide variety of small projects, including those in marketing, business development, product development, software development, freelancing, and the like.

This course qualifies for 1.5 Category A professional development units (PDUs) through lynda.com, PMI Registered Education Provider #4101.

Topics include:
  • Defining the life cycle and scope of small projects
  • Identifying the project customer and other stakeholders
  • Determining the right level of management
  • Collaborating
  • Scheduling work
  • Managing risk
  • Keeping things moving
  • Evaluating the project
  • Getting sign-off and tying up loose ends

  • The PMI Registered Education Provider logo is a registered mark of the Project Management Institute, Inc.
Subjects:
Business Education + Elearning
Author:
Bonnie Biafore

Handing out assignments

Once the project is launched, you're like the conductor of an orchestra. You need to get team members working on their assignments, keep them on time and guide them to completing the work the right way. To be sure that everyone is on the same page, send team members the complete information about the tasks that are on deck and ready to go, when the tasks start, the estimated hours, how long they're supposed to take and when they're supposed to finish. If you have a Details document, send that too, or at least where they can go to get more info.

Distribute tasks using the communication method you decided on during the Planning phase, email, instant message or a task list on the collaboration software you use. Particularly, with a smaller team people may already know what they're going to be working on. They might have helped you identify the work and estimate it. For those team members, you might follow up with a quick, are you good? They say, I'm good and they go get started. If you have less experienced people on your team, it's a good idea to talk to them about their assignments to make sure they understand what they're supposed to do.

See if they have any questions about their assignments. Ask them to describe their work and how they plan to do it. That can help uncover misunderstandings. If your project is a little larger, you might have team leads heading up small groups of people. In this case, you hand off assignments to your team leads and let them take care of communicating with the team. Most people want to know what's coming down the road. In addition, to giving people the go ahead on their current assignments, tell them what's coming up and approximately when that's going to start.

Over the life of the project, you'll be handing out assignments. Use these methods for every handoff so that your team members know what they're supposed to do and when they're supposed to do it.

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