Managing Small Projects
Illustration by Neil Webb

Managing Small Projects

with Bonnie Biafore
image
lynda.com's PMI® Program
This course qualifies for 1.50 PDUs towards maintaining PMI® certification. Learn More

Video: Collaborating

In small projects the time for project management and administrative tasks is usually limited. That means you need to set your project up to run as smoothly and as efficiently as possible. One way to streamline your project is to make project information easy to find and share, because small projects usually have small budgets. Look at the technology that's already available in your company, you might setup shared folders on the company network or create an online group.

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Watch the Online Video Course Managing Small Projects
1h 37m Beginner Jan 17, 2013

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Have you wondered how to make your small projects run as smoothly as possible—without building in so many steps that they get cumbersome? In this course, author and project manager Bonnie Biafore shows how a successful small project starts with planning: documenting goals, identifying risks, measuring success, and confirming decision makers. The course also covers organizing your files, estimating time and costs, building a solid team, scheduling work, and getting the project underway. In addition, you'll explore how to hand out and track assignments, communicate with the team, work through issues, and bring your project to a close. This course follows the relocation of a small business as the sample project, but the course's strategies apply to a wide variety of small projects, including those in marketing, business development, product development, software development, freelancing, and the like.

This course qualifies for 1.5 Category A professional development units (PDUs) through lynda.com, PMI Registered Education Provider #4101.

Topics include:
  • Defining the life cycle and scope of small projects
  • Identifying the project customer and other stakeholders
  • Determining the right level of management
  • Collaborating
  • Scheduling work
  • Managing risk
  • Keeping things moving
  • Evaluating the project
  • Getting sign-off and tying up loose ends

  • The PMI Registered Education Provider logo is a registered mark of the Project Management Institute, Inc.
Subjects:
Business Education + Elearning
Author:
Bonnie Biafore

Collaborating

In small projects the time for project management and administrative tasks is usually limited. That means you need to set your project up to run as smoothly and as efficiently as possible. One way to streamline your project is to make project information easy to find and share, because small projects usually have small budgets. Look at the technology that's already available in your company, you might setup shared folders on the company network or create an online group.

If you worked within a large organization, you might have access to more sophisticated tools such as SharePoint, Project Server or Primavera applications. You don't have to get fancy choose the technology that you think will work best for your team based on it's size and team members familiarity with the tools. If in-house tools don't fit the bill there are many collaboration and project management tools available that don't cost a bundle. I recommend checking out online reviews, such as the reviews on the top 10 reviews website. You can see what's available, the features each product offers and how much they cost.

If you work with people in other locations or outside your organization Cloud storage services make it easy to share information. Services work in different ways with some you upload files to a shared area, others let you save files in a shared folder on your computer. The service takes care of uploading the file and synchronizing with shared folders on other people's computers. Yet another approach let's you work on and store files online, only uploading and downloading if you want to.

These services double as backups, because copies of files are saved online. Some services store previous versions of files, which can be a lifesaver if you make a big mistake. Further up the food chain are online project management tools and online hosted project management environments. These cost a bit more than online storage, but offer a lot more collaboration with team members. For example, these tools provide features for creating schedules, managing resources, tracking issues, managing timesheets and discussing topics online.

With the right communication the right people get the right information without succumbing to information overload.

There are currently no FAQs about Managing Small Projects.

 
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