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Have you wondered how to make your small projects run as smoothly as possible—without building in so many steps that they get cumbersome? In this course, author and project manager Bonnie Biafore shows how a successful small project starts with planning: documenting goals, identifying risks, measuring success, and confirming decision makers. The course also covers organizing your files, estimating time and costs, building a solid team, scheduling work, and getting the project underway. In addition, you'll explore how to hand out and track assignments, communicate with the team, work through issues, and bring your project to a close. This course follows the relocation of a small business as the sample project, but the course's strategies apply to a wide variety of small projects, including those in marketing, business development, product development, software development, freelancing, and the like.
This course qualifies for 1.5 Category A professional development units (PDUs) through lynda.com, PMI Registered Education Provider #4101.
Once you have your task list in place, you can start working identifying people to do the work. You can start by identifying the skills you need for project tasks and adding that information to the tasks in your list. For example, for the relocation project you might need an architect to design the space, specify construction details and locate building services like plumbing, electrical and HVAC. With the skills mapped to your tasks, you're ready to line up your team.
First, you might already know who you can assign. When you already know your team it's simple to assign people with the requisite skills and available time. Second, if you work in a large organization you might request people with the skills you need from line managers or the human resources department. Third, if you're hiring outside help, you use a procurement process to find resources and bring them on board. In addition to the people who do the work you also want to identify who can make or approve decisions and who needs to know what's going on.
In the relocation the business owner is the only one who can sign contracts, commit to the budget and approve the completed work. You can also add who needs to know about tasks to your task list, so you don't forget to let them know what's going on. For example, everyone, including the clients who train at the gym, need to know when the new location is going to open. If your project is large enough to need levels of supervision such as team leads, consider putting together an organization chart that shows who is in charge of what on the project.
A project org chart makes it easy to figure out who to talk to if someone needs a decision or wants to escalate an issue. Once you have your team in place, it's time to start scheduling.
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