IntroductionWelcome| 00:00 |
Hi, my name's Rich Harrington.
And today, I'm going to be talking to you
| | 00:07 |
about one of my favorite pieces of
software, Apple Keynote.
| | 00:11 |
I've been using Keynote from the very
beginning, in fact, I've authored every
| | 00:14 |
edition of the official Apple guide to
iWork, which covers Keynote.
| | 00:18 |
And, I use Keynote almost every day with
my business...
| | 00:22 |
What I find is that when I need to give a
presentation, nothing is better than
| | 00:25 |
Keynote.
But that's where everything falls apart,
| | 00:28 |
when it comes time to actually give the
presentation.
| | 00:31 |
In today's training, we're going to focus
on a lot of pieces of practical advice,
| | 00:34 |
all about the actual act of delivering a
presentation.
| | 00:38 |
We're going to cover techniques to make
sure the presentation is ready to go and
| | 00:41 |
that you know how to take advantage of
some of the tools inside of Keynote, as
| | 00:44 |
well as with your iPad or iPhone, to
deliver an effective presentation.
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We'll also explore some of the mechanics
of hooking up to projectors and
| | 00:53 |
television sets to make sure that your
presentation is ready to go and looks its
| | 00:56 |
best.
So, we've got a lot to cover.
| | 00:59 |
Let's jump in and start to explore.
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| Using the exercise files| 00:00 |
If your lynda.com membership includes it,
you'll find some downloadable exercise
| | 00:04 |
files to use throughout today's lesson.
These exercise files are designed to help
| | 00:08 |
you get the most from the lesson, and
will just be used during the
| | 00:11 |
presentation.
Now, you're free to use one of your own
| | 00:14 |
presentations and follow along as well.
In either case, just make sure that you
| | 00:19 |
have a KeyNote presentation ready to go,
so you can get the most from the
| | 00:22 |
activities we're going to explore.
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1. Getting OrganizedReviewing presentations with Light Table view| 00:00 |
Before I give a presentation, I like to
get a visual overview of all the slides
| | 00:03 |
in that presentation.
Sometimes, I want to reorder sections, or
| | 00:07 |
decide to drop a few slides before I give
the final presentation.
| | 00:12 |
A useful way of doing that is the Light
Table view.
| | 00:15 |
With the presentation open, you can click
on the View pop up menu.
| | 00:20 |
And choose Light Table.
You'll also similar controls under the
| | 00:25 |
View menu.
Let's go ahead into full screen mode to
| | 00:28 |
minimize the distractions.
Once here I can adjust the size of the
| | 00:33 |
thumbnails making it easy to see them.
If necessary I can go to quite a large
| | 00:37 |
thumbnail.
But I generally try to work with medium
| | 00:40 |
so I can see a few more slides at once.
Within Light Table view here, it's very
| | 00:46 |
easy to move things around.
So, if I'd like to change the order of
| | 00:50 |
two slides, I could do that by simply
dragging, and they'll rearrange.
| | 00:56 |
You see that it's quite simple to reorder
your presentation.
| | 01:00 |
If you want to move an entire selection
of slides, simply click.
| | 01:05 |
And hold down the Shift key to select a
range.
| | 01:09 |
This makes it very easy to go ahead and
move an entire section, to rearrange the
| | 01:14 |
flow.
If you decide you want to drop some
| | 01:18 |
slides from your presentation, that's
easy as well.
| | 01:21 |
Right-click or Ctrl click on an
individual slide, and choose skip slide.
| | 01:28 |
You'll see that your slides renumber, but
that the individual slide is still there
| | 01:32 |
in the presentation.
If you change your mind, you could just
| | 01:36 |
right click gain and choose Don't Skip
Slide to bring it back.
| | 01:40 |
A skipped slide will not show up on the
screen, but it's still in your
| | 01:43 |
presentation.
Skipping slides is a useful way to
| | 01:47 |
shorten a presentation, without
permanently deleting your work.
| | 01:51 |
Often times you'll find you'll need to
trim a presentation based on last minute
| | 01:54 |
feedback, or you decide during rehearsals
that a certain section really isn't
| | 01:58 |
working This allows you to take it out
temporarily then in the future if you
| | 02:01 |
need it just put it back in, using the
light table view is an easy way to see a
| | 02:05 |
comprehensive view of your entire
presentation.
| | 02:11 |
Remember, you can change the size quite
easily and just use standard scrolling to
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navigate through the presentation as
desired.
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| Adding presenter notes| 00:00 |
A useful feature many don't take
advantage of, are presenter notes.
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These are essentially comments, or more
details that you'd like to see during
| | 00:08 |
your presentation.
When you set up your screen correctly, or
| | 00:12 |
you take advantage of the keynote remote,
you could see these notes, but your
| | 00:14 |
audience can't.
Now I don't recommend that you populate
| | 00:19 |
this with a full script.
But sometimes some additional points that
| | 00:22 |
you want to make that you don't want
represented on the slide, can be
| | 00:25 |
conveyed.
Simple bullet points or a couple of key
| | 00:28 |
things that you want the audience to take
away are useful to drop into presenter
| | 00:32 |
notes.
To access presenter notes, you'll need to
| | 00:36 |
use a view format that shows you the
slides.
| | 00:40 |
I generally will use the Navigator view.
You can then choose from the view menu to
| | 00:46 |
show the presenter notes.
This opens up a field below.
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What you can now do is step through and
add any relevant notes.
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I'll just put a few in now to give you an
idea.
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You can adjust the size of the notes as
necessary, making them easier to see.
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To bring up the fonts panel just press
Cmd+T.
| | 01:09 |
Another thing that I like, is the ability
to just click in the field here.
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And if you're using a modern version of
the Mac OS.
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You may find that you have dictation.
This will allow you to speak your notes
| | 01:22 |
right into the field.
Be sure to cover how the different sales
| | 01:27 |
combine for the overall results.
And notice how easy that is, to just fill
| | 01:33 |
in some extra notes to yourself.
You don't even need to type.
| | 01:37 |
You could just simply dictate.
The keyboard shortcut for that is fn+fn.
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Discuss how model three was selected for
this year's product launch.
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And you get the idea how easy it is to
add notes via presenter notes .
| | 01:56 |
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| Adding comments| 00:00 |
Another useful tool is the ability to add
comments.
| | 00:03 |
Think of comments as sticky notes, things
you want to flag, potentially for review.
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I'll generally use comments when I want
to mark an issue to check before I give a
| | 00:12 |
presentation.
However, the benefit with comments is if
| | 00:15 |
you forget to resolve them or remove
them, they still won't show up when
| | 00:19 |
you're giving the presentation live.
To add a comment, simply click the Sticky
| | 00:25 |
Note icon in the Toolbar to insert a
comment.
| | 00:29 |
You can also choose Insert, Comment.
This allows you to go ahead and flag a
| | 00:37 |
potential issue.
You could of course adjust the size of
| | 00:43 |
these using the fonts panel, the shortcut
of which is Cmd T to open it, and you can
| | 00:47 |
size this as needed.
One thing that most people don't realize
| | 00:53 |
is using the Colors panel, you can
actually change the color of a note.
| | 00:59 |
So if you want to flag a particular
issue, simply select the fill here, and
| | 01:05 |
you can change it.
This makes it easy for you to color code
| | 01:10 |
your notes, and use colors to your
advantage.
| | 01:14 |
Nobody says that they have to be yellow.
So if you have an urgent issue, you might
| | 01:18 |
want to flag that as a red note.
And if you have another issue that's not
| | 01:24 |
critical but needs to be looked at,
that's where yellow could come in.
| | 01:31 |
You'll notice that when I give a
presentation, those comments are hidden.
| | 01:36 |
This way, if I wasn't sure or I had
something that needed to be resolved, I
| | 01:41 |
could still leave a note to myself, but
the audience won't see that.
| | 01:48 |
However, do realize that if you escape a
presentation that that comment will be
| | 01:53 |
there.
So you may want to periodically clean
| | 01:56 |
those up.
If you know that a particular comment has
| | 01:59 |
been resolved, you can go ahead and click
the x in the upper right corner to remove
| | 02:04 |
that comment from the presentation.
| | 02:08 |
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| Printing presentations for review| 00:00 |
One of the things I like to do before
giving a presentation, is make a
| | 00:03 |
printout.
Not to hand out, but to check.
| | 00:06 |
I often find that it's easy to miss
mistakes when I look at something on the
| | 00:09 |
screen.
By changing the medium and how I'm
| | 00:12 |
viewing my information, I can often force
myself to spot those issues.
| | 00:17 |
So, for example, as you see here.
I've got a print out and a pen, and I
| | 00:21 |
would leave my computer area and just go
someplace quiet, and start to mark up my
| | 00:25 |
presentation.
Now there's lots of different ways to
| | 00:29 |
print things out, and let's take a look
at some of those options inside of
| | 00:32 |
Keynote.
When you're ready to print just choose
| | 00:35 |
File > Print, or press Cmd+P.
This will bring up the options here, and
| | 00:41 |
what you really looking for are the
keynote choices.
| | 00:44 |
If you don't see this, you may need to go
ahead and click Show Details to get all
| | 00:49 |
of the options.
What you're looking for is under keynote,
| | 00:54 |
the ability to choose how things are
going to be put on the page.
| | 00:58 |
So for example, you could print an
individual slide with your speaker notes.
| | 01:03 |
You can bring just the slide itself quite
large, or go ahead and take a look at the
| | 01:07 |
handout view of smaller slides.
It really depends how much detail you
| | 01:12 |
need.
I often will use the three or two slide
| | 01:15 |
layout.
And I find that this gives me plenty of
| | 01:18 |
information to mark up the page, and a
little bit of a margin to add some notes.
| | 01:23 |
I think it's a good idea to go ahead and
include my slide numbers, as well as any
| | 01:28 |
skipped slides in case I decide to put
them back in.
| | 01:33 |
I also find using a date is a good idea,
so I can keep track of version controls.
| | 01:38 |
Now as you're working here you do have
the ability to include your notes if you
| | 01:42 |
want.
And if you have those quite large they
| | 01:45 |
might get cut off, generally for proofing
though, I'll leave them off.
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And as you're putting this all together,
it's really up to you what information
| | 01:52 |
you include.
I find that printing high resolution
| | 01:55 |
charts makes it easier to see, and beyond
this I think it's pretty straightforward.
| | 02:01 |
When ready I'll just target my printer,
and choose Print.
| | 02:05 |
You will find extra options if you
want to adjust what type of paper you're
| | 02:08 |
using, or the overall quality of the
printer.
| | 02:12 |
This allows you to decide how much ink
you're going to use.
| | 02:15 |
You could do a draft printout if you
want.
| | 02:17 |
To go ahead and save a little bit of ink
there.
| | 02:19 |
And these other settings will often be
modifiable, depending upon which printer
| | 02:24 |
you have, or the individual driver.
But, pretty straightforward process.
| | 02:29 |
And I highly recommend you make a
printout.
| | 02:31 |
So you can proof those slides using a
hardcopy.
| | 02:35 |
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| Spell-checking| 00:00 |
Like most things on a computer, there is
a spell checker with Keynote, and this is
| | 00:04 |
a useful way to spot errors.
Now, it's not going to find everything,
| | 00:08 |
because it doesn't really check grammar,
but I do find that using the built in
| | 00:12 |
tools can cut down on the number of
mistakes that I make.
| | 00:16 |
One option that I leave turned, on is
under spelling, check spelling as you
| | 00:20 |
type.
What this will do, is highlight any
| | 00:23 |
errors that it finds.
Now, it's a little difficult to see here,
| | 00:27 |
but words that are misspelled had an
underline, and in this case, red on red
| | 00:32 |
makes it difficult.
Unfortunately, there's no easy to change
| | 00:38 |
that, but on many slide backdrops, this
is a standard way of spotting an issue.
| | 00:44 |
Let's just go ahead and copy that text
and move it onto a different color here.
| | 00:50 |
You'll see that the underlined word is
the spelling error.
| | 00:53 |
Now, one of the other things I like to
use is Edit > Spelling and then Spelling
| | 00:57 |
followed by an ellipses.
The shortcut is Cmd+colon.
| | 01:04 |
This would bring up the Spelling window
and make suggestions.
| | 01:07 |
You go ahead if you agree with the
suggestion, and choose Change or if you
| | 01:12 |
find a word that you wanted to keep, you
can actually Learn that word as a new
| | 01:17 |
word to add to your custom dictionary.
There we go.
| | 01:24 |
And in this case, all of my spelling
errors were isolated to this one slide.
| | 01:28 |
That's looking really good.
| | 01:30 |
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| Indexing a presentation with Spotlight| 00:00 |
One feature on your Mac is Spotlight,
which makes it easy to find files.
| | 00:04 |
And if you take the time to annotate your
keynote document, it'll be a lot easier
| | 00:08 |
to find it in the future.
If you open up the Inspector, the very
| | 00:13 |
first tab is the Document tab.
And you'll see that there is the
| | 00:17 |
Spotlight section.
This is where you can assign additional
| | 00:20 |
information about your presentation.
Make sure you put in any additional
| | 00:28 |
keywords or things you might be searching
for.
| | 00:32 |
All of these will become information the
system uses to index the file.
| | 00:37 |
You can also add any additional comments.
There we go.
| | 00:43 |
And now when I save the presentation, all
that information is stored within.
| | 00:49 |
So for example, at the finder level here,
if I do a Spotlight search for Long
| | 00:53 |
Trail, you'll notice that even though
that presentation isn't named Long Trail,
| | 00:58 |
because I put extra information inside
that file I was able to find that
| | 01:03 |
presentation on my hard drive very
quickly.
| | 01:09 |
Making sure you take the time to annotate
this will have things show up, you’ll
| | 01:13 |
notice that the one that I did not
annotate did not show up.
| | 01:17 |
While the one that I took the time to
modify the Spotlight comments for did
| | 01:21 |
become searchable, and I was able to use
a keyword to track down that presentation
| | 01:25 |
on my computer.
| | 01:28 |
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| Preflighting presentations| 00:00 |
As you build a keynote presentation, it's
very easy to introduce inconsistencies.
| | 00:05 |
Maybe you don't have a consistent use of
animation, or your media files have not
| | 00:09 |
yet been optimized, leading to a bloated
presentation that'll take longer to load,
| | 00:13 |
and is more susceptible to crashes.
In any case, I like to go ahead and
| | 00:18 |
pre-flight my presentation, and just give
it a check over, before I decide it's
| | 00:21 |
ready to give.
First off, I'll go ahead and Open up the
| | 00:26 |
Inspector.
Now, one of the things that most people
| | 00:29 |
don't realize is you can actually open up
multiple Inspectors.
| | 00:34 |
The things that I like to check early on
tend to be the Slide Transitions and my
| | 00:39 |
Build Animations.
Let's go ahead and set this a little bit
| | 00:46 |
smaller.
And what I'm going to do is go through
| | 00:49 |
and look at my presentation.
So I see that my animation there is
| | 00:54 |
mosaic.
Well, one of the other things here is
| | 00:56 |
that I've been using nested slides to
make it easier to keep track of sections.
| | 01:02 |
However, these aren't nested.
So let's go ahead and Shift Click and
| | 01:05 |
drag to the right to indent, and you see
that that section becomes very
| | 01:08 |
manageable.
Alright, I have several section heads and
| | 01:12 |
I want these to be consistent.
It looks like I'm using the fall
| | 01:17 |
transition at one and a half seconds.
Well, I'm going to go ahead and select
| | 01:22 |
each of those by Command Clicking, to
make sure that my transitions are going
| | 01:26 |
to be consistent.
And by re-selecting Fall, and setting it
| | 01:31 |
to 1 and a half, I now know that I've
used a consistent animation.
| | 01:36 |
Now, in this case, I have an unusual
duration there, so I should set that to
| | 01:39 |
two seconds, like the others.
And using the arrow keys I could just
| | 01:45 |
step through.
Looks like I'm doing a swap on the last
| | 01:49 |
slide there, so let's check this last
one.
| | 01:53 |
A swap at one and a half, a swap at one
and a half, those all look except the
| | 01:58 |
duration's are off a little bit.
So let's go ahead and set those all to 1
| | 02:09 |
1/2 seconds, there we go.
Looks like I have all different
| | 02:19 |
duration's there.
Make 'em consistent,and what I'm going to
| | 02:24 |
do here, is change the order of these two
slides.
| | 02:29 |
But I want to fade between the video clip
and the last photo.
| | 02:36 |
And a little simple thing that I tend to
do is duplicate my last slide.
| | 02:41 |
That way, if I click one additional time,
it does not exit the presentation, rather
| | 02:45 |
it advances, and that's a sign to me that
I've reached the end of my presentation
| | 02:50 |
without it having an exit.
Now you can also change that under
| | 02:55 |
Preferences, Uncheck Exit Presentation
After Last Slide, and that'll make it a
| | 02:59 |
little bit more elegant.
Looks like I've got those consistent.
| | 03:05 |
Let's check my Builds, I've gone ahead
and done a Dissolve, by Bullet with a
| | 03:12 |
Slow Fade.
That looks good.
| | 03:16 |
I can now choose Format, Copy Animation,
and go to my other bulleted slide here,
| | 03:22 |
and chose Paste Animation, making sure
those are consistent.
| | 03:30 |
I also notice something here which is,
I've been using sentence case on these
| | 03:34 |
bullets, and title case up here.
So this is a good opportunity to go ahead
| | 03:39 |
and make those consistent.
That's looking pretty good, and what I'm
| | 03:46 |
going to do is Save my presentation.
If I hold down the Option key, I could
| | 03:51 |
choose Save As, and I'm just going to
promote this to a new version.
| | 03:57 |
I've gone ahead and captured that, but
what I'd like to do is optimize the
| | 04:00 |
presentation so it's a bit smaller.
Now, you could do this on a case by case
| | 04:05 |
basis.
If you right-click on an individual
| | 04:07 |
element, you can choose to reduce the
media file size.
| | 04:11 |
Now, some cases that's already going to
be done for you, however I am able in
| | 04:14 |
this case, to reduce it a bit.
If you want to check for your overall
| | 04:20 |
presentation, you can also chose File,
Reduce File Size, and this will analyze
| | 04:25 |
the presentation.
In this case it tells me that I can save
| | 04:30 |
38 megabytes of file size, and that's
fine, I'll take every little bit.
| | 04:36 |
This is just going to optimize the media,
and depending upon some files, they may
| | 04:39 |
not be able to actually get optimized.
In this case, things like some of the
| | 04:44 |
PNG's and some of the logos, were already
reduced to their minimum size.
| | 04:49 |
That looks good, and, I'll just go ahead
and capture those changes.
| | 04:54 |
And I now have an optimized presentation,
that is also consistent with a constant
| | 04:59 |
use of transitions and builds, and no
unwanted style variations.
| | 05:05 |
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2. Rehearsing Your PresentationCustomizing the presenter view| 00:00 |
One of the tools I like to use when
giving a presentation, is Presenter View,
| | 00:04 |
which lets me use a separate layout
screen, to see extra information during
| | 00:07 |
my presentation.
This is where things like notes and a
| | 00:11 |
timer come into play.
And nothing says that you can't have a
| | 00:14 |
cheat sheet, that's different than what
the audience sees.
| | 00:18 |
However, I do recommend you customize it.
You could do this under Keynote,
| | 00:23 |
Preferences.
And you'll see a tab called Presenter
| | 00:27 |
Display.
Here, you could choose what information
| | 00:31 |
you're going to see.
For example, I generally don't need a
| | 00:34 |
clock.
But I do want a timer for how many
| | 00:37 |
minutes I have for my presentation.
And in this case, this has been budgeted
| | 00:42 |
in at 15 minutes.
If you don't want time remaining, you can
| | 00:46 |
have the timer count up, to see how much
time has passed.
| | 00:50 |
An important choice that I use, is the
Ready To Advance indicator, which lets me
| | 00:53 |
know that the animation is loaded into
RAM, and that the slide will advance
| | 00:56 |
smoothly.
I also like to see the current slide, and
| | 01:01 |
the next slide, with build markers.
Now, if I click the Customize Presenter
| | 01:06 |
Display button here, you'll see that you
can actually customize the layout .
| | 01:11 |
And to do this here, I'll generally go
ahead and grab, and I'm going to make
| | 01:16 |
this a little bit bigger.
My notes are a good size there.
| | 01:25 |
And, I think that that's a good overall
balance.
| | 01:30 |
I could see the slide that I'm on, how
much time is remaining, as well as the
| | 01:34 |
next slide coming up.
Now, let's go to a slide with an
| | 01:38 |
individual bullet for a second.
And you'll notice that you see the next
| | 01:46 |
build there, showing you not just where
you're at, but the next bullet that's
| | 01:51 |
coming up.
In this case, I want to adjust the size a
| | 01:55 |
little smaller, so that I could actually
see the number of builds.
| | 02:00 |
Each dot indicates how many builds are on
that slide, so you know how many bullets
| | 02:04 |
you have to speak to, and how many things
are yet to come as you click.
| | 02:10 |
This gauge is a simple way to understand
where you are during the presentation.
| | 02:15 |
Well discuss how to use these layouts,
when you actually give your presentation
| | 02:19 |
later in our course.
A lot of you however, are used to setting
| | 02:22 |
up your display to mirror, so everything
on your display is exactly what's on the
| | 02:26 |
external display, and what we want to do
here instead is not use mirroring.
| | 02:32 |
So, later on when we explore setting up a
projector, we'll revisit using the
| | 02:37 |
presenter display.
| | 02:39 |
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| Recording timings| 00:00 |
If you have a complex project that you
want to deliver, you might choose to
| | 00:03 |
record your timings in advance.
This is particularly useful if you have
| | 00:07 |
to give the same presentation multiple
times.
| | 00:10 |
Perhaps it's a demo at a trade show booth
or a short presentation that you're
| | 00:13 |
running on a repeated loop.
The other advantage of recording you're
| | 00:18 |
timings is it actually allows you to
truly record your presentation, so you
| | 00:21 |
can deliver it as a stand alone movie.
So sometimes I'll choose to record my
| | 00:26 |
timings in advance.
And other times I'll go ahead and record
| | 00:29 |
them while giving the presentation so I
can go ahead a redistribute the
| | 00:32 |
presentation afterwards.
To do this, choose File, Record
| | 00:40 |
Slideshow.
You'll notice that a popup indicator
| | 00:44 |
shows you the volume recording.
This is actually recording the sound of
| | 00:48 |
your voice.
You can go ahead and adjust this using
| | 00:51 |
the standard system control panels to
adjust audio inputs.
| | 00:57 |
For example now, let's give this
presentation.
| | 01:03 |
And in the sales report we're going to be
taking a look at some results from the
| | 01:07 |
fiscal year 2012, as well as some
estimates for our 2013 year.
| | 01:12 |
We've got a lot of exciting things to
show you here at Long Trail Bicycles, and
| | 01:15 |
what I'd like to really start off with,
is our process for creating new bikes.
| | 01:21 |
Now, as you see here, everything begins
with an initial sketch.
| | 01:24 |
We want to let the designers take an
opportunity to get their ideas on paper,
| | 01:28 |
and run 'em up and down the flagpole.
However, once that's done, we graduate
| | 01:33 |
that to a CAD model.
Where we'd like to go ahead, and take
| | 01:36 |
advantage of some of the benefits of
computer assisted design.
| | 01:41 |
Alright, that's enough of that.
If I press ESC those timings are actually
| | 01:45 |
part of the presentation.
So now no matter where you are, when you
| | 01:49 |
click Play, the presentation will be
given from the very beginning.
| | 01:54 |
And the timings will automatically
advance when it gets to that recorded
| | 01:57 |
timing.
These timings then, can be used so that
| | 02:00 |
you can get hands off, and just run the
presentation.
| | 02:04 |
However, you're going to want to strike
the balance of not finding yourself
| | 02:08 |
looking too scripted.
If you decide you don't want those
| | 02:12 |
timings, that's very easy.
You could simply choose File, Clear
| | 02:16 |
Recording.
And this will go ahead and remove them
| | 02:21 |
from the presentation.
| | 02:23 |
| | Collapse this transcript |
| Rehearsing on an iPad| 00:00 |
One of the best benefits of using KeyNote
is that there's a companion application
| | 00:04 |
for the Apple iPad.
This makes it very easy to go ahead and
| | 00:07 |
transfer your presentation to the iPad so
you can take it with you and do some
| | 00:10 |
rehearsals.
You'll also learn later in this lesson
| | 00:13 |
how to go ahead and connect the iPad and
run your presentation right off of it.
| | 00:18 |
Do keep in mind, though, that some things
won't transfer.
| | 00:21 |
So, really advanced animations, as well
as some fonts, might not make the jump.
| | 00:27 |
To transfer a presentation to your iPad,
you're going to need to launch Apple
| | 00:32 |
iTunes.
You can then connect the iPad via the USB
| | 00:35 |
port.
Once you've done this, click on the
| | 00:40 |
device itself.
You then need to go to the apps tab, and
| | 00:44 |
if you scroll to the bottom here, you'll
see the ability to select individual apps
| | 00:49 |
for file sharing.
So for example, I'll choose Keynote from
| | 00:55 |
my list.
Lets free up a little bit of space here.
| | 01:02 |
I can now go ahead and load a
presentation and I'll click Add and
| | 01:08 |
navigate to the presentation and click
Open.
| | 01:15 |
It gets added in and you'll notice that
it syncs across.
| | 01:19 |
Now this may take a couple of moments,
due to the fact, that you're using USB 2
| | 01:23 |
for the transfer.
Once the transfer is complete, you can go
| | 01:28 |
ahead and launch keynote on your iPad.
To add the presentation, simply click the
| | 01:33 |
+ button.
You can then choose copy from iTunes.
| | 01:37 |
This allows you to grab any presentations
that you've synched to the device.
| | 01:42 |
I'll go and load that and it imports in.
It's now prompting me to load the theme
| | 01:48 |
images and this is a good idea.
This will ensure that the artwork used in
| | 01:54 |
the project will come across.
Once the downloads complete, you can open
| | 01:59 |
it up.
Now you will get the warnings, telling
| | 02:02 |
you that this was edited on a Mac.
In this case, some of the fonts that I
| | 02:06 |
used in the presentation did not
translate directly to the iPad.
| | 02:10 |
So it substituted the closet match and
some things were repositioned.
| | 02:15 |
Additionally the spotlight information we
added is not available on the iPad, so it
| | 02:19 |
was removed.
But none of these errors look critical so
| | 02:23 |
I'll click done and then tap to open up
the presentation.
| | 02:29 |
There it is as a fairly close match all
of my organization including the nesting
| | 02:35 |
of my slides came across looks like the
video file made it.
| | 02:44 |
And all of the builds and graphics are
there as well.
| | 02:48 |
So this is great.
There it is.
| | 02:51 |
And as I advance, I can see it.
You'll also notice that some of my
| | 03:01 |
presenter notes come across, so all that
work I did at the desktop to get the
| | 03:04 |
animations and the content organized, as
well as any presenter notes I added, are
| | 03:08 |
there.
Meaning that I could just take this and
| | 03:12 |
go to the coffee shop.
Sit down with a good cup of coffee and
| | 03:15 |
practice my presentation in a less
stressful environment.
| | 03:19 |
I love the fact that the iPad makes me
more mobile, and having this is going to
| | 03:23 |
give me the flexibility to rehearse the
presentation additional times, with a
| | 03:27 |
change of scenery.
| | 03:29 |
| | Collapse this transcript |
| Mastering Keynote keyboard shortcuts| 00:00 |
When giving a presentation, most of you
will end of using something like this,
| | 00:04 |
perhaps the Apple remote or another
remote to trigger your slides going
| | 00:07 |
forwards and backwards.
But there are some very useful keyboard
| | 00:12 |
shortcuts that I find helpful to take
greater control over my presentation.
| | 00:17 |
Let's take a look at some of those.
First off, if you want to play the slide
| | 00:21 |
show, you can go ahead of course and just
click Play or press Option command P.
| | 00:28 |
This will invoke the slide show playing
from the current slide.
| | 00:32 |
However, if you Option click the Play
button, this will force it to play the
| | 00:36 |
slideshow from the very first slide, no
matter where you're located in the
| | 00:40 |
presentation.
This is a useful way to ensure you're
| | 00:45 |
starting at the very beginning when
giving a presentation.
| | 00:49 |
To go forward, there's lots of different
shortcuts.
| | 00:51 |
You can use the click, the n, the space
bar, Return, Page Down, or right arrow.
| | 00:57 |
All of these will simply advance your
slides.
| | 01:06 |
If you're working with a build, one of
the things that's useful is to go back a
| | 01:10 |
single build.
Pushing the left arrow takes you all the
| | 01:13 |
way back to the first state.
However, you might just want to go back a
| | 01:17 |
single element.
So by pressing Shift+left arrow, you'll
| | 01:22 |
go back one stage of a build at a time,
which is a useful way to control your
| | 01:27 |
progress.
If you need to go to the very beginning
| | 01:32 |
of your presentation, just press Home, to
go to the last slide, press the End key.
| | 01:37 |
Other things that I find useful is the
ability to temporarily exit a
| | 01:41 |
presentation.
Pressing H for hide will go ahead and
| | 01:45 |
remove you from the presentation, now I
generally recommend that you exit
| | 01:49 |
fullscreen when doing this.
This way, when you're giving the
| | 01:53 |
presentation and you hide, you'll
actually go out to the desktop.
| | 01:57 |
If you are running Keynote in full-screen
mode, then when you press it, what will
| | 02:02 |
happen is you'll exit simply to the slide
window.
| | 02:06 |
But if you keep this as a free-floating
window, and you're not in full-screen
| | 02:09 |
mode, when giving the presentation,
pressing the Hide key lets you go out to
| | 02:13 |
the finder to find a file or navigate to
another application temporarily.
| | 02:19 |
Then when you switch back to Keynote,
it's automatically going to pick up on
| | 02:23 |
that slide in full-screen mode.
If you want to switch to a particular
| | 02:29 |
slide you can always type this number in.
For example, typing in 23 took me to
| | 02:35 |
slide 23.
It also brought up the slide sorter,
| | 02:39 |
making it very easy to drag through and
find the individual slide that I want to
| | 02:43 |
choose.
Pressing the Return key will jump me to
| | 02:47 |
that slide.
If I want to temporarily black out the
| | 02:52 |
screen, I can press B for black, or W for
white.
| | 02:57 |
In either case, you'll remove the content
of the screen.
| | 03:01 |
I sometimes find that blacking out, or
whiting out my screen is useful, if I
| | 03:04 |
want a break from the presentation for a
second, and take a question, or, maybe I
| | 03:08 |
just want to pause the presentation, and
talk about something for a moment, before
| | 03:11 |
putting a visual back up.
Remember the slides are speaker support.
| | 03:19 |
They're there to build you up.
So if the slides getting in the way you
| | 03:23 |
can easily black it out or white it out
by just using the b or w key.
| | 03:27 |
As you're moving through a slide, you may
want to see your cursor.
| | 03:31 |
Pressing the C key will bring the cursor
back.
| | 03:34 |
If you press it again, it hides it.
So, if you were driving yourself nuts
| | 03:39 |
trying to find the cursor, and you sat
there jiggling on the track pad or
| | 03:42 |
shaking the mouse and nothing happened,
just press C to toggle its visibility.
| | 03:48 |
If you type in a number, the slide
switcher will come up.
| | 03:53 |
You could then use the Minus key to go
backwards through your slides or Plus to
| | 03:56 |
go forward.
When you find the slide that you want,
| | 04:00 |
press Return to go to it, or hit Escape
to exit the slide switcher.
| | 04:06 |
Let's go ahead and temporarily turn off
mirroring, and I want to show you how to
| | 04:10 |
use that presenter display.
Under the displays here, Under
| | 04:16 |
arrangement and turn off mere displays.
If you're giving a presentation and you
| | 04:22 |
have mirroring turned off, you can see
this extra information to help you out.
| | 04:26 |
However if the audience is seeing it and
you're not, pressing the X key will
| | 04:30 |
switch between the presentation and the
presenters display.
| | 04:37 |
You can also access this by clicking the
Options button there, and you can swap
| | 04:41 |
displays pretty easily, but I find that
keyboard shortcut of X to Toggle a nice
| | 04:45 |
useful tool.
Now as you're giving your presentation
| | 04:50 |
and you come across notes, use the keys
of D and U to scroll up and down.
| | 04:57 |
In this case, I don't have very many
notes so they all fit on the screen but
| | 05:00 |
using d and u is a useful way to scroll
through if you have a lot of information.
| | 05:07 |
Every time you switch screens, the
presenter clock resets this, so I
| | 05:10 |
recommend that you get it right at the
very beginning before you start.
| | 05:14 |
Then, when you give your first click,
it'll advance.
| | 05:17 |
If you need to reset the timer, just
press R, and it will go back to the
| | 05:21 |
initial value that you put in.
You'll also find some additional controls
| | 05:27 |
when using a movie file.
If you've used any video editing tools,
| | 05:31 |
you'll find these pretty familiar.
J hold down will rewind.
| | 05:37 |
K will pause the movie, and allow you to
stop and step.
| | 05:46 |
Holding K will play it in slow motion.
I will take you to the very beginning,
| | 05:54 |
and O will take you to the very end of
that movie.
| | 05:58 |
You'll also see that a scrubber slider
pops up on the bottom here.
| | 06:02 |
Making it much easier for you to drag
through, and manually navigate the movie.
| | 06:09 |
If necessary, you can also adjust the
volume for a particular movie.
| | 06:13 |
And sometimes you'll find that audio
could be distracting.
| | 06:16 |
So you might want to lower the volume, so
it doesn't compete with you during your
| | 06:20 |
presentation.
All told, pretty straight forward
| | 06:23 |
keyboard shortcuts, and I think you'll
find those useful while giving your
| | 06:26 |
presentation.
| | 06:28 |
| | Collapse this transcript |
|
|
3. Using Keynote RemotePairing Keynote Remote over a network| 00:00 |
If you have an iOS device, whether that's
an iPhone, an iPod, or an iPad, you can
| | 00:04 |
use that device to go ahead and run the
Apple Keynote remote app.
| | 00:10 |
This is a great app, that gives you
complete control over how Keynote
| | 00:13 |
behaves, and lets you view useful
information, like your speaker notes.
| | 00:18 |
Let me show you how to set it up.
| | 00:19 |
>> FIrst off, you're going to want to check
which network you're on.
| | 00:24 |
Now, I'm within my office, so that's
pretty easy for me.
| | 00:30 |
And I've joined the red pixel private
wireless network.
| | 00:33 |
Now, you can join any network that you
have control over, and if there's not a
| | 00:36 |
network to join, I'll show you in a
moment how to create your own network.
| | 00:41 |
On your phone you need to do the same
thing.
| | 00:44 |
Make sure you check the network that
you're on and connect to the same network
| | 00:48 |
for the 2 devices.
If there's a password you'll need to
| | 00:52 |
enter that for the network in order to
join.
| | 00:55 |
Once that's done, launch the Keynote
Remote App.
| | 01:01 |
It'll attempt to connect.
Now, if you haven't paired them together
| | 01:05 |
before, you actually need to do a step
inside of Keynote, on the computer you're
| | 01:08 |
going to be presenting from.
This allows you to use a password, to go
| | 01:13 |
ahead and join the two devices.
In Keynote, just bring up your
| | 01:17 |
preferences, and click on Remote.
You'll want to be sure that you've
| | 01:22 |
enabled the iPhone and iPod Touch
remotes.
| | 01:25 |
Now, I've already linked an iPad here,
but I'm going to unlink that.
| | 01:30 |
And I'm looking to add a device.
Now if it doesn't show up, that's easy, I
| | 01:35 |
could just relaunch the app, and it
should attempt to go ahead and make the
| | 01:38 |
pairing.
If it doesn't show up, you'll need to
| | 01:43 |
look at your settings.
On the app, you'll notice that I already
| | 01:48 |
have a link.
However, this was to an earlier laptop,
| | 01:51 |
so I'm going to make a new link.
Choosing this pops up a passcode.
| | 01:56 |
This passcode is going to be unique each
time you choose a new link.
| | 02:02 |
Over in Keynote, you'll see that my phone
now appears.
| | 02:06 |
I can now choose link, and enter that
passcode.
| | 02:08 |
Once it's successful, you'll see it
appear in the list.
| | 02:16 |
You'll also see it appear inside the
remote app.
| | 02:19 |
If you have multiple laptops, or multiple
machines, you can actually create
| | 02:23 |
multiple links between them and then tap
to select.
| | 02:27 |
If you want to remove one, just swipe to
the left, and choose delete, like you
| | 02:31 |
would any other item.
Like a mail message.
| | 02:35 |
Now that it's connected, you can easily
change the orientation.
| | 02:39 |
But, what do you do if you're presenting
at a client and you don't have a Wi-Fi
| | 02:42 |
network?
Well in that case, you're going to have
| | 02:45 |
to create your own.
| | 02:47 |
| | Collapse this transcript |
| Creating a temporary network| 00:00 |
Sometimes when you're presenting you
won't have a Wi-Fi network to join.
| | 00:04 |
Maybe it's because you can't get the IT
department to let you in or you're in a
| | 00:07 |
place where there isn't a network.
That's okay you can create your own
| | 00:12 |
ad-hoc network using your own computer.
Just go under the system preferences and
| | 00:17 |
choose your network settings.
Make sure that Wi-Fi status is shown in
| | 00:23 |
the menu bar.
You can then click, and choose to create
| | 00:28 |
your own network.
Feel free to assign a password if you'd
| | 00:32 |
like.
This'll prevent people from browsing your
| | 00:35 |
machine during the presentation.
For now, I'll just go ahead and create
| | 00:39 |
it.
The new network is generated.
| | 00:44 |
And you'll notice that your machine
changes from a Wi-Fi icon to a
| | 00:48 |
Broadcasting icon.
On your phone, you're going to need to
| | 00:51 |
choose the same network in order for
things to work.
| | 00:54 |
So, I'll just go to my Network Settings
and choose that Network I just created.
| | 01:02 |
Once I've done that, the device is on the
same Network.
| | 01:06 |
Now that they're paired, it's very easy.
I could switch back to the Keynote
| | 01:11 |
remote, and if it's still connected, I'm
in good shape.
| | 01:15 |
I'll just tap that link there, and press
done.
| | 01:18 |
Now that the two devices are on the same
network, it's easy to just click, play
| | 01:21 |
slideshow.
Now you see the presentation goes full
| | 01:26 |
screen.
So whether you're on a standard Wi-Fi
| | 01:28 |
network or one you created on your own,
all you have to do is get your laptop and
| | 01:32 |
your phone or other iOS device on the
same network, even if it's an ad-hoc
| | 01:35 |
network that you set up for purposes of
the presentation.
| | 01:41 |
Once you've done that, you've got
complete control in your hands, and you
| | 01:44 |
can just advance right through your
slides.
| | 01:46 |
Now, we're going to take a look at the
two options for how you configure this
| | 01:50 |
remote, and that is the ability to use it
in a portrait orientation or a landscape
| | 01:53 |
orientation.
| | 01:55 |
| | Collapse this transcript |
| Using portrait view in Keynote Remote| 00:00 |
You've got an important choice to make
when it comes to configuring your remote,
| | 00:03 |
and that is Portrait or Landscape
Orientation.
| | 00:06 |
And there are advantages to each.
Let's start with Portrait.
| | 00:10 |
When you have the app open you can go
under settings and you'll see the
| | 00:13 |
Orientation menu, the ability to choose
Portrait or Landscape.
| | 00:18 |
You also have a slider as to whether or
not you want to show your presenter
| | 00:21 |
notes.
If you've taken the time to add them,
| | 00:24 |
it's probably a good idea to leave them
on.
| | 00:27 |
Once you have this, you can go ahead and
Click done, and you'll see that you are
| | 00:30 |
in the current presentation here.
And this allows us to go ahead and play
| | 00:34 |
the slide show.
Now, it's pretty straightforward.
| | 00:38 |
The presentation you see is just like
you'd expect, but on your iPad or your
| | 00:41 |
iPhone you're seeing the slide and below
it is the slide notes.
| | 00:46 |
This makes it really easy to see your
content.
| | 00:49 |
You also could tap options to jump
between the First slide, the Last slide,
| | 00:53 |
and change the settings while you're in
the middle of a presentation.
| | 00:58 |
This makes it easy if you want to switch
between Portrait and Landscape within the
| | 01:03 |
middle of your show.
| | 01:05 |
| | Collapse this transcript |
| Using landscape view in Keynote Remote| 00:00 |
If you'd rather see the current slide and
the next slide, then I'd switch from
| | 00:03 |
portrait orientation to landscape.
And this gives you a little bit more
| | 00:08 |
screen real estate.
Simply choose Landscape from the
| | 00:12 |
Orientation Menu, and then choose Done.
When you're ready you can tap Play
| | 00:17 |
Slideshow.
Now being sent out to the screen, looks
| | 00:21 |
just like the full screen video.
But on your phone or your IOS device,
| | 00:24 |
you're seeing the current slide, and the
next slide.
| | 00:28 |
This makes it really easy to tell what's
coming next, and you can easily see what
| | 00:31 |
your next talking point is.
Now, if at any point of time you want to
| | 00:35 |
switch between views, that's easy too.
You just go ahead and tap the Options
| | 00:39 |
button, and that'll let you jump to the
first slide or the last slide, or go
| | 00:43 |
ahead and tap Settings and choose between
portrait and landscape within the middle
| | 00:47 |
of your presentation.
The nice thing here is you could switch
| | 00:52 |
on the fly.
You don't have to exit the presentation
| | 00:54 |
or go back to the set up.
All the while just giving a quick slip
| | 00:58 |
with the thumb there to advance from one
slide to the next.
| | 01:01 |
And this is great, because you get
complete control of your presentation in
| | 01:05 |
the palm of your hand or running off of
the larger screen on the iPad.
| | 01:10 |
| | Collapse this transcript |
|
|
4. Connecting Keynote to a ScreenSizing for a 16:9 screen| 00:00 |
One of the first things you're going to
need to do is make sure that your
| | 00:03 |
resolutions are set up correctly when it
comes time to present.
| | 00:07 |
Now there are lots of different ways to
control this.
| | 00:09 |
I want to walk you through a few of the
key settings.
| | 00:13 |
You'll find these primary controls under
System Preferences.
| | 00:16 |
Now I'm giving this presentation, and
right now I have one screen hooked up to
| | 00:20 |
my laptop.
So, when I go under Displays, I get a
| | 00:25 |
setting that kind of looks like this.
In this case, I'm seeing the display and
| | 00:31 |
the color LCD for the built-in screen.
You have the ability to say, Best For
| | 00:37 |
External Display, Best for the Internal
Retina Display, or a scaled option.
| | 00:45 |
Scaled lets you choose from a target
resolution.
| | 00:48 |
Now, I'm currently running my screen
through a scan converter, which is why
| | 00:51 |
there's only a single resolution of 1280
by 720.
| | 00:55 |
That's how I"m recording the screen, so
you can see it at home, while watching
| | 00:58 |
this course.
However, as you hook up different devices
| | 01:02 |
or projectors, they'll appear here with
different potential resolutions.
| | 01:08 |
Another utility that I like to use is a
third party one called SwitchResX.
| | 01:14 |
And when you launch this, this gives you
an additional menu.
| | 01:18 |
And in this menu, you see all the
resolutions that are available.
| | 01:22 |
I find that this makes it a lot easier
for me to control what resolutions I'm
| | 01:26 |
seeing.
In this case, I'm using 1280x720 to match
| | 01:30 |
the resolution of how I built my slides.
This means it'll work on lots of devices,
| | 01:36 |
including televisions and most modern
data projectors.
| | 01:41 |
You can of course choose to go with
higher resolutions, but I'm a big fan of
| | 01:45 |
matching your screen resolution to the
resolution that you built your
| | 01:48 |
presentation.
By making sure that you presentation size
| | 01:53 |
and your screen size line up as closely
as possible, you'll minimize any scaling
| | 01:57 |
of the presentation...
This leads to a cleaner image and a
| | 02:03 |
better overall quality for the whole
presentation.
| | 02:07 |
| | Collapse this transcript |
| Presenting from a laptop to a projector| 00:00 |
When it comes time to connect your laptop
to the projector, one of the really
| | 00:04 |
Achilles heal points is the actual
connection type.
| | 00:08 |
These days your laptop or the machine
you're going to be running off of,
| | 00:11 |
probably doesn't have the default
connector that you;re going to need.
| | 00:15 |
You might need a VGA connector for an
older projector or maybe it's a more
| | 00:19 |
modern projector and it's using DVI, or
perhaps HDMI.
| | 00:24 |
Well depending on your Mac, you might
have none of those options, which is why
| | 00:28 |
you're going to want to always keep these
guys in handy, which are going to be your
| | 00:31 |
connectors.
Now these connectors are pretty
| | 00:35 |
straightforward, and what you're going to
see here is a standard DVI port and the
| | 00:39 |
much more common yet lower quality VGA
port.
| | 00:44 |
That's going to be found on a lot of
older projectors.
| | 00:47 |
Now on the flip side of these is using
the standard Mac cable here.
| | 00:51 |
This is going to go into your Thunderbolt
port or your Mini Display port.
| | 00:55 |
And in either case, these will give you
the connections that you need to run a
| | 00:58 |
modern projector.
Now in this case, I'm using a project
| | 01:02 |
that is actually using a HDMI input, and
I have a modern Mac, so I can just go
| | 01:06 |
right into my laptop here and get that
connection, which is pretty straight
| | 01:10 |
forward.
And when I do, chances are it'll refresh,
| | 01:14 |
might cycle through black a little bit,
but then the screen will kick on.
| | 01:19 |
This is a good opportunity to double
check your resolution, however.
| | 01:22 |
And make sure that everything is set up
correctly.
| | 01:25 |
So I'm using switch res x which I highly
recommend for Mac users.
| | 01:29 |
This is going to make it easier for you
to tell the resolutions of what you've
| | 01:32 |
got connected.
And in this case you see that my
| | 01:35 |
projector is not going out at 720p.
So I'm going to go ahead and flip that
| | 01:40 |
over to 720p60, and make sure that
everything lines up.
| | 01:44 |
That's going to give me the best quality
for the projector, and the actual laptop
| | 01:48 |
screen.
Now, for purposes of what we're seeing
| | 01:50 |
here.
Normally, you'd be giving this on a
| | 01:52 |
brighter projector in a darker room.
We've got studio lights and everything
| | 01:56 |
on, interfering with the screen.
I just want you to see how we've got a
| | 02:00 |
connection from the laptop to the
projector.
| | 02:03 |
Now that I know that's working,
everything's set.
| | 02:06 |
If you're not using SwitchResX, then you
can go ahead, and under your standard
| | 02:11 |
system preferences, take a look at the
display setting.
| | 02:15 |
This is where you'll see each connection
type, and you should have a window for
| | 02:18 |
the projector.
If you don't see it, just click the
| | 02:21 |
"gather windows" button to pull them all
onto your center screen.
| | 02:26 |
This is where you can see what's
happening and choose how you want to send
| | 02:29 |
out.
Now, if you don't want to mirror, you can
| | 02:32 |
turn off mirroring so you can send
separate content to the projector versus
| | 02:36 |
what you're doing here.
Under arrangement I'll turn off mirror
| | 02:42 |
displays.
Now in this case, even though I've
| | 02:45 |
unchecked mirroring, it's still
mirroring.
| | 02:48 |
That's because I'm using the built in
HDMI port.
| | 02:51 |
You might still need to keep another
adapter around, going from the
| | 02:54 |
thunderbolt or mini display port to HDMI,
and that's going to give you different
| | 02:58 |
behavior.
So I'll go ahead and unhook that and plug
| | 03:03 |
this in, and go into one of my two
Thunderbolt ports and connect that.
| | 03:11 |
Let's go under Arrangement here, and I'll
uncheck Mirror Displays.
| | 03:16 |
And that's going to send different
information out to the two screens.
| | 03:20 |
So out to the projector and to my second
monitor here I am sending the actual
| | 03:25 |
presentation.
If I needed to you can use that shortcut,
| | 03:29 |
the letter x, to toggle between your
presentation screen and the presenter's
| | 03:33 |
display, this'll make it easy for you to
control what information is going where.
| | 03:39 |
Now when I present the display you'll
notice that you're seeing the
| | 03:43 |
presentation behind me, however, I'm
seeing the presenter's mode.
| | 03:48 |
If I needed to switch that temporarily
just so you could see it at home pressing
| | 03:51 |
the x key moves between those two.
So, even though you may have a built in
| | 03:56 |
HDMI port on your machine.
There's still a reason to carry a
| | 04:00 |
dedicated converter, so you can get that
proper signal out.
| | 04:04 |
As you see here, I have control over
what's going to the screen, so I could
| | 04:07 |
see my presenter mode, and you can see
the presentation.
| | 04:11 |
This is going to give you the flexibility
that you need to control what is being
| | 04:16 |
displayed on each of your screens.
| | 04:19 |
| | Collapse this transcript |
| Running a presentation from an iPad to a projector| 00:00 |
Now, if you want to connect an iPad to a
data projector, it's pretty easy.
| | 00:04 |
You of course need and iPad and a
projector, but likely a couple of
| | 00:06 |
adapters.
Now there's two types out there, we've
| | 00:09 |
got the digital AV adapter, and we
actually have a standard one that will go
| | 00:12 |
to a normal VGA connection.
There is not one to go to DVI, so make
| | 00:16 |
sure you know what type of projector
you're going to be using.
| | 00:20 |
Although most DVI projectors can be
adapted to using HDMI cable pretty
| | 00:24 |
easily.
Now, when you have one of these, you need
| | 00:28 |
to connect it to the iPad itself.
If you're using a newer iPad with a
| | 00:32 |
lightning connector, you might need to go
ahead and get a connector to adapt this
| | 00:36 |
down from the 30-pin to the standard
lightning connector.
| | 00:40 |
Now I'm using a normal projector here.
It is HDMI.
| | 00:44 |
It's a newer projector.
So I'll go ahead and connect this here.
| | 00:47 |
I'll plug in the 30-pin connector.
And then I've got the ability here with
| | 00:52 |
the HDMI port to just take my HDMI cable
and connect it.
| | 00:56 |
Now, once I've done that, it'll take a
second, but it should see the projector.
| | 01:00 |
Now, when you connect, this is going to
need to refresh, but, as you see, it is
| | 01:03 |
sending out the signal.
So this works very easily.
| | 01:07 |
And then once you've launched KeyNote,
just tap the button in the upper right
| | 01:11 |
corner, and this will invoke full screen
mode.
| | 01:14 |
That's going to take a second as it
connects, but eventually it will refresh,
| | 01:17 |
and you'll see that it is sending out a
full screen image.
| | 01:21 |
And you have the ability then to simply
just advance by tapping the screen to go
| | 01:24 |
to the next slide, or swiping with your
finger to do the animated builds.
| | 01:30 |
All in, pretty simple.
Just make sure you have the required
| | 01:33 |
cables, or else you won't have a
connection.
| | 01:37 |
| | Collapse this transcript |
| Presenting from a laptop to a television via HDMI| 00:00 |
A scenario that's more and more common
these days is presenting on a television.
| | 00:05 |
That's because these are popping up in
boardrooms and all over the place.
| | 00:09 |
And it's more common I find, to have to
present on a TV than it is to present on
| | 00:12 |
a data projector.
Now many newer Macs have a built-in HDMI
| | 00:17 |
port, but if they don't, you can easily
get a third-part adapter like one of
| | 00:21 |
these.
That's going to allow you to go from the
| | 00:24 |
Thunderbolt port, or the Display port,
out to an HDMI connection.
| | 00:29 |
Or if you have the built-in one, just use
that.
| | 00:32 |
Take the HDMI cable, generally a
full-size plug, and make the connection.
| | 00:37 |
And when you do that, your system will
cycle through a few things.
| | 00:42 |
Now what I recommend, is you go into your
System Preferences and take a look at
| | 00:45 |
things.
Using the Display preferences here, I
| | 00:48 |
currently have three displays connected,
one because we're mirroring our desktops
| | 00:52 |
so you could see it for the training.
Plus, another one for me and the actual
| | 00:59 |
television set.
So in this case, you see all three are
| | 01:03 |
presented.
Now, the OS10 display doesn't really make
| | 01:07 |
this easy to chose what resolution you're
sending out.
| | 01:12 |
You'll notice that with each monitor
panel you have the ability to choose if
| | 01:15 |
you want to make it best for a particular
display.
| | 01:19 |
Or I could target the television to
optimize it for that resolution or I
| | 01:23 |
could choose one of the scale sizes as
you see here.
| | 01:27 |
Now because my presentation was built at
720p I am going to target 720p for my
| | 01:32 |
output.
And that looks good.
| | 01:36 |
Additionally I might choose to tweak the
underscan on the monitor itself.
| | 01:41 |
Now that I have a picture running out, if
you look very closely you'll see that the
| | 01:45 |
top menus are a bit cut off and this
could cause a problem.
| | 01:49 |
To adjust this I'll just tweak underscan,
and all I'm doing is pulling that edge in
| | 01:53 |
a little bit until I can see the monitor
edge to edge.
| | 01:57 |
Now this is really up to you so you
decide how much of the screen you see.
| | 02:01 |
But I generally find, being able to see
the menus up here is helpful.
| | 02:05 |
As it let's us see the whole picture.
Without anything being cut off.
| | 02:09 |
Now that I take this and I present it
full screen, you see my presentation's
| | 02:13 |
running out.
And this is a good opportunity, just to
| | 02:16 |
step through a few slides, and look to
see if anything's being cut off.
| | 02:21 |
It's looking really good to me, and I
like how that's running.
| | 02:24 |
But this is a good opportunity to pop up
some of your slides and adjust the
| | 02:27 |
television.
You might want to actually use the remote
| | 02:31 |
on the TV and adjust some of the
properties, like the brightness or the
| | 02:34 |
back lighting, so your slides do not
become overexposed.
| | 02:38 |
These screens and your computer screen
will offer differ.
| | 02:42 |
So what you're going to want to do is
tweak things, so the overall picture
| | 02:46 |
looks good.
| | 02:47 |
| | Collapse this transcript |
| Running a presentation from an iPad to a television via HDMI| 00:00 |
If you want to connect your iPad directly
to a television, you could do that as
| | 00:03 |
well.
Now, depending upon the connection that
| | 00:06 |
you're using, you might need one or
potentially two adapters.
| | 00:11 |
What I have here is the digital AV
adapter and what you're seeing there on
| | 00:15 |
one end is an HDMI cable and the ability
to use a 30-pin cable to pass through a
| | 00:19 |
charge.
The other end is just the 30 pin
| | 00:24 |
connector.
Now if you're going to be using this
| | 00:26 |
cable with the newer machine, you might
need to get one of the 30 pin to
| | 00:29 |
lightening adaptor connectors to make
this work.
| | 00:33 |
At the time of this recording Apple had
not released a lightening to HDMI
| | 00:37 |
adaptor.
Although hopefully we will see this
| | 00:40 |
accessory and others like it come out.
Now i'm just going to go ahead and
| | 00:43 |
connect this to the machine.
There we go and then I can take my HDMI
| | 00:48 |
cable and make a simple connection.
Now you notice my presentation is running
| | 00:56 |
out to the screen, in this case the Ipad
is 4X3 aspect ratio while my screen here
| | 01:01 |
is 16X9.
So you'll have to realize that you might
| | 01:05 |
get some unwanted pillar boxing or letter
boxing on the effect, depending upon the
| | 01:09 |
presentation you've loaded.
But it is connected, and I can go ahead
| | 01:14 |
and go up to my first presentation slide,
and then simply tap the full screen play.
| | 01:21 |
In doing so, my presentation is sent out
from the iPad, to the television screen.
| | 01:25 |
And notice once I'm in fullscreen mode,
that pillar boxing and letter boxing
| | 01:30 |
caused by the 4x3 aspect ratio is gotten
rid of, and it does send out a true 16x9
| | 01:34 |
signal.
I'm now able to actually drive the
| | 01:38 |
presentation right here from my iPad.
I can now simply swipe the screen to
| | 01:43 |
advance.
A quick tap will also advance the slides.
| | 01:49 |
Additionally, I can see my presenter
notes, as I'm giving the presentation,
| | 01:54 |
and actually read.
Another thing that's nice, if you want to
| | 01:58 |
call out a particular detail, is if you
tap and hold, you will actually get a
| | 02:01 |
laser pointer.
All you do is you Press and Hold.
| | 02:08 |
Is it will bring up the pointer and this
makes it easy to call out different
| | 02:12 |
details in your presentation.
Now as you continue to give the
| | 02:16 |
presentation you can use your iPad for
notes and simply Swipe to advance from
| | 02:19 |
one slide to the next.
This makes it really easy as you're
| | 02:23 |
giving this presentation to jump on
through.
| | 02:26 |
Perhaps the biggest annoyance though is
this tethered tail.
| | 02:29 |
And, what I'm going to show you next from
with the Apple TV, let's you cut this
| | 02:33 |
cord, and whether your presenting from
the labtop or the I-pad, get you true
| | 02:36 |
wireless freedom.
| | 02:39 |
| | Collapse this transcript |
| Presenting wirelessly using an Apple TV| 00:00 |
One of the best pieces of hardware you
can add to your toolkit is a simple $100
| | 00:04 |
Apple TV.
Now, you might be thinking, why do I need
| | 00:07 |
a device like this?
What good is it going to do browsing
| | 00:10 |
Netflix or looking at Podcasts?
Well, when it comes to giving a
| | 00:13 |
presentation, this little $100 box is a
great receiver, whether you're going from
| | 00:18 |
the laptop or from the iPad.
Let me show you how to get it set up.
| | 00:23 |
First off, after you connect the Apple
TV, you're going to want to make sure
| | 00:26 |
that you put it on the same WiFi network
as your computer.
| | 00:30 |
If you don't have a network, you can go
ahead and use that trick we talked about
| | 00:33 |
earlier of creating your own WiFi network
by simply creating a network and joining
| | 00:37 |
the two devices to that same network.
Now, what you're going to do is simply go
| | 00:43 |
to the Settings menu, and then go ahead
and press Return.
| | 00:48 |
Now, from this screen, you're going to
want to go ahead and find the network.
| | 00:51 |
Either the one you've created, or the
network that you want to use for the
| | 00:54 |
location that you're currently presenting
at.
| | 00:58 |
I'll just go under the General category
here, and choose Network.
| | 01:03 |
And you'll see that you actually have a
WiFi network to chose from.
| | 01:06 |
Now, clicking this will give you a list
of available networks and if you've got
| | 01:09 |
multiple networks in your location, just
chose a network that you have access to
| | 01:13 |
and make sure that your machine is on
that same network.
| | 01:17 |
In this case, I'm already hooked up so,
it's pretty easy.
| | 01:20 |
I'll go ahead back to the main screen
here, just pressing the Menu button a few
| | 01:24 |
times to return.
Now that I've gone ahead and connected
| | 01:28 |
and I'm on the same WiFi network, it's
super easy.
| | 01:32 |
On your computer you can go under the
System Preferences and just check
| | 01:36 |
Display.
Make sure mirroring options is turned on
| | 01:39 |
for the menu bar.
And you can now turn on airplane
| | 01:42 |
mirroring.
Once you have done that, you adjust some
| | 01:47 |
of your displays.
And I'm a big fan of using the utility
| | 01:51 |
called SwitchResX, which makes it easy to
see the exact resolution you're using.
| | 01:57 |
I'm sticking with 720 here.
Now that I've got that set, when I go to
| | 02:01 |
Keynote.
And I'm running out my presentation.
| | 02:05 |
Notice, it hits the screen.
I can go through and give my presentation
| | 02:09 |
exactly as I'd like.
And I'm essentially using AirPlay
| | 02:12 |
Mirroring.
So, whatsever on my computer screen is
| | 02:15 |
going to be out over here.
Now, this is not going to work if you're
| | 02:18 |
using the presenter's display because
it's going to want to allow it to mirror
| | 02:21 |
the screen.
But, notice, no wires.
| | 02:26 |
I can easily move my laptop around,
reposition it as I need to, move around
| | 02:29 |
the room, or even hand from one presenter
to another.
| | 02:34 |
The great thing about AirPlay Mirroring
is that you can easily kick it from one
| | 02:37 |
presenter to another wirelessly.
And let one person jump on and share
| | 02:41 |
their screen, and then switch to another
team member, during a presentation.
| | 02:46 |
But it's not just for your computer.
You can do it with an iPad too.
| | 02:50 |
And I'll just simply turn off AirPlay
Mirroring, and then I'm going to go over
| | 02:55 |
to my iPad itself.
From the home screen, just double press
| | 03:00 |
and swipe over.
You can then tap the AirPlay menu and
| | 03:04 |
choose Apple TV.
And I recommend you leave the Mirroring
| | 03:08 |
option turned on.
Now, what's going to happen is it will
| | 03:12 |
connect and actually send the signal
over.
| | 03:15 |
Might take a second, but you see it did
refresh.
| | 03:18 |
Now, when you switch back to key note,
you're content's there.
| | 03:25 |
And now when I'm ready to give that
presentation, simply choose the starting
| | 03:29 |
point and tap the full screen
presentation button, and I'll be giving
| | 03:32 |
my presentation full screen.
Again, no wires, giving me that
| | 03:37 |
flexibility to roam about the room and
give my presentation in a more dynamic
| | 03:41 |
way.
Flip and I'm on the next slide.
| | 03:47 |
Flip again and it will go through any of
those builds.
| | 03:50 |
So this is a super easy way to wirelessly
give your presentation and because of
| | 03:54 |
that I highly recommend adding an Apple
TV to your tool kit.
| | 03:59 |
| | Collapse this transcript |
|
|
5. Alternate Presentation TechniquesCreating a self-running slideshow| 00:00 |
Earlier, we mentioned the concept of
recording the slideshow.
| | 00:03 |
I find this particularly useful when
giving the presentation so I can create
| | 00:07 |
leave behind items.
By choosing Record Slideshow, I can give
| | 00:11 |
my presentation live, recording my voice
as well as all of the timings for the
| | 00:15 |
advancements.
This will then allow me to publish a wide
| | 00:19 |
range of content to share the
presentation afterwards.
| | 00:23 |
Lets take a look.
I make sure I'm on my first slide and
| | 00:27 |
when I'm ready to give my presentation
I'll choose File, Record Slideshow.
| | 00:34 |
Key note goes full screen and you see a
view you meter meter, indicating the
| | 00:37 |
audio levels.
When you're ready, simply start to give
| | 00:41 |
your presentation.
Let me just run through my presentation
| | 00:45 |
quickly for you.
Welcome to Long Trail Bicycles, and
| | 00:48 |
today, I'd like to give you an idea of
how the company's doing.
| | 00:52 |
Now, what I'm going to be showing you
here is a sales report, and we're
| | 00:55 |
going to focus on the year's performance
for the past year, 2012.
| | 00:59 |
With a little bit of forward thinking, to
the year 2013.
| | 01:04 |
We see that our bikes are getting used in
more and more places, by more and more
| | 01:08 |
riders, and the feedback has been
absolutely outstanding.
| | 01:12 |
So, what's on the trail ahead?
Well, a lot of good things, and we're
| | 01:16 |
very glad that you're going to be taking
the journey with us.
| | 01:19 |
Alright, there's my presentation.
I press Escape and all of those timings
| | 01:25 |
have been recorded.
At this point those recorded timings are
| | 01:29 |
useful.
And if I was giving that presentation
| | 01:32 |
live I now have the ability to export
this and share it with others.
| | 01:36 |
Maybe as a leave behind, or something to
send people who weren't able to make the
| | 01:39 |
presentation.
This is also a chance to record the
| | 01:43 |
presentation, and share with other people
on the team.
| | 01:46 |
Maybe I'm part of a larger organization,
and others need to learn from my
| | 01:49 |
presentation, so they can adapt it, and
give it themselves.
| | 01:53 |
In either case, it's a great idea to go
ahead and save this presentation as a new
| | 01:57 |
version.
So you have one version with the
| | 02:00 |
recordings, and one without.
To do that I hold down the Option key and
| | 02:05 |
choose File > Save As and I'm going to go
ahead and just rename this timings and
| | 02:11 |
I'll store that.
Now it's going to take a little while to
| | 02:16 |
save, because it is a big file with that
audio.
| | 02:18 |
There we go.
And I'm going to close that presentation
| | 02:21 |
for a moment.
Now, let's take a look at the difference
| | 02:25 |
in the two file sizes.
The one without the audio is about 300
| | 02:29 |
Megabytes and that short presentation
that I recorded is about 400 Megabytes.
| | 02:35 |
So adding the audio does increase the
overall file size.
| | 02:39 |
Now, the use of recordings are really up
to you.
| | 02:42 |
Some people do it ahead of time to share
with the team and walk them through a
| | 02:46 |
presentation.
Other people just record the presentation
| | 02:49 |
while they're giving it.
And either case, knowing how to take
| | 02:52 |
advantage of this, will open up a whole
bunch of export options which we'll look
| | 02:56 |
at a little later in this lesson.
| | 02:59 |
| | Collapse this transcript |
| Running presentations in Kiosk mode| 00:00 |
Sometimes, you're going to want a
presentation to run in what I call Kiosk
| | 00:03 |
Mode.
Perhaps it's because you want to leave
| | 00:06 |
the presentation unattended, like a kiosk
in a museum.
| | 00:10 |
Or, maybe you want it to run continuously
in the front entryway of your business.
| | 00:15 |
In any case, it's very easy to set the
computer up, so that once you start the
| | 00:18 |
presentation, it can't be exited without
a password.
| | 00:23 |
Go ahead and bring up the Inspector, and
under the Document area, you have the
| | 00:29 |
ability to choose a password.
This is where you could require a
| | 00:34 |
password to open the presentation, as
well as a password to exit the show.
| | 00:42 |
I've gone ahead and set a password on
opening the presentation, and I'm
| | 00:45 |
going to use a password to exit the show.
I could also choose to automatically play
| | 00:51 |
it, when it's opened.
Now, when I close this presentation and
| | 00:56 |
save it, watch what happens.
Let's open up that last presentation, and
| | 01:01 |
you see that it prompts me for a
password.
| | 01:08 |
It's now gone to full-screen mode, and
the user can self-navigate through the
| | 01:14 |
presentation.
This can be particularly useful if you've
| | 01:18 |
added hyperlinks to create interactive
buttons, so they can jump around.
| | 01:23 |
Or, they could use the Slide Switcher,
and jump to a particular slide.
| | 01:29 |
What they can't do, however, is escape.
Pressing the Escape key will ask for a
| | 01:36 |
username and password.
If I have it, it'll work.
| | 01:43 |
But most people won't.
So, they'll be locked out of exiting.
| | 01:47 |
If they try to press Command Tab to
switch apps or use the doc switcher,
| | 01:51 |
you'll notice that all those behaviors
are locked out.
| | 01:56 |
So they have no way to exit the
presentation.
| | 02:00 |
Now, if you've turned that password
protection on, you might want to disable
| | 02:03 |
it.
Let me show you how to turn it back off.
| | 02:06 |
Press Escape, and you'll need to enter in
your user name, and the password you
| | 02:10 |
assigned.
Once you've done that, you'll be able to
| | 02:14 |
see the document in the inspector.
I'll turn that off, to require the
| | 02:18 |
password to exit.
And, I could remove the password on the
| | 02:21 |
document itself.
In order to do that though, you will need
| | 02:24 |
to type the password in one more time.
You see now, both passwords are removed
| | 02:29 |
and I'll just save that presentation.
Make sure you use this mode with caution,
| | 02:34 |
and that you actually know the
presentation that you've entered.
| | 02:38 |
You could of course force the computer to
restart.
| | 02:42 |
And then it would exit, and you would be
out.
| | 02:44 |
But this is a way to create a simple
barrier, from people exiting the slide
| | 02:48 |
show.
This is particularly useful when you want
| | 02:52 |
a presentation to run in kiosk mode, and
this is very common for things like
| | 02:56 |
entryways or museum installations.
| | 03:00 |
| | Collapse this transcript |
| Looping slideshows| 00:00 |
When you hit the last slide in your
presentation, by default, Keynote will
| | 00:04 |
exit.
This could be a bit jarring.
| | 00:06 |
You have two choices to make.
You could decide to Loop the presentation
| | 00:10 |
or you could decide to have it Hold on
the last slide.
| | 00:14 |
Either one is better than having it do a
hard exit.
| | 00:17 |
Let's take a look.
Under Keynote preferences, you'll see
| | 00:21 |
that you have the slideshow category.
Choosing this gives you the option to say
| | 00:26 |
what happens when you reach the end.
I generally will uncheck the option that
| | 00:31 |
says exit presentation after last slide.
Additionally, under the document
| | 00:36 |
inspector, you have the ability to tell
the slideshow to loop.
| | 00:42 |
This will allow the presentation to loop
when you get to the last slide.
| | 00:47 |
So for example let's got to the final
slide here and I'll click Play, and when
| | 00:51 |
I click the space bar to advance you'll
see that it goes back to that first
| | 00:55 |
slide.
Now if you are going to do looping,
| | 00:59 |
you'll probably want to assign a
transition to that last slide.
| | 01:03 |
To do that, just go to the slide sorter,
and select the final slide in your
| | 01:07 |
presentation.
And under the slide inspector, you could
| | 01:12 |
choose to add a transition.
There we go.
| | 01:16 |
So now, with the loop slide show option
chosen.
| | 01:20 |
When I get to my last slide, and I click.
It will animate back, to the very first
| | 01:25 |
slide, creating a seamless loop to my
presentation.
| | 01:30 |
This is particularly useful if you're
going to be giving the presentation
| | 01:33 |
repeatedly, like in a trade show
environment.
| | 01:35 |
Or if you just want to go back to the
beginning, and repeat your title slide,
| | 01:38 |
and maybe your contact information.
In either case, I would recommend
| | 01:43 |
choosing one of the options.
Either holding on the last slide when you
| | 01:47 |
reach the end of your presentation from
your prefrences, or enabling Loop.
| | 01:53 |
The one you choose is up to you.
| | 01:55 |
| | Collapse this transcript |
|
|
6. Creating HandoutsPrinting speaker handouts| 00:00 |
An important companion piece to many
presentations are handouts.
| | 00:04 |
Things that you give to people, either
before your presentation or afterwards.
| | 00:08 |
Let's take a look at handouts that are
often given out at the start of a
| | 00:11 |
presentation.
Many people like to make speaker handouts
| | 00:15 |
so others in the audience can take notes.
Some places also require them in advance
| | 00:20 |
particularly when you're doing a proposal
presentation.
| | 00:23 |
To do this, choose File > Print.
Now, within this dialog box, you can see
| | 00:29 |
lots of information.
If you don't see all these choices, make
| | 00:33 |
sure you click the Show Details button to
see everything.
| | 00:37 |
Now, we looked at this dialog earlier
when we made a quick print out for
| | 00:40 |
marking up our slides during the review
stage.
| | 00:43 |
I'd like to walk you through a few other
options.
| | 00:47 |
Generally speaking, when making a
presenter handout I will choose to do the
| | 00:51 |
handout option.
This allows me to then specify how many
| | 00:55 |
slides per page.
Now you notice as you do this, that it
| | 00:59 |
makes them smaller, leaving lots of room
for notes.
| | 01:03 |
If you don't want this, and you just want
multiple slides on the page, then
| | 01:07 |
instead, I would choose Individual
Slides, and then from the Layout
| | 01:11 |
category, you could choose to put four
pages per sheet.
| | 01:17 |
And this will give you larger thumbnails.
This option is a little bit tricky.
| | 01:22 |
People will try to tweak the speaker
slides layout and they'll get frustrated.
| | 01:26 |
Because as they change the number of
slides, they're not really changing how
| | 01:29 |
many images are on the page, they're just
making the thumbnail smaller and the area
| | 01:32 |
for taking written notes larger.
The key is to use that layout popup.
| | 01:38 |
So, instead of getting frustrated with
the handout option, just switch on over
| | 01:43 |
to individual slides and work with the
layout category.
| | 01:47 |
This allows you gang things up in four,
six, or nine slides per page, and you see
| | 01:52 |
that everything reflows nicely.
I'll often go with smaller slides here,
| | 01:59 |
so people could just see the information.
I find that a four up view is generally
| | 02:03 |
pretty useful, and people will have that
ability to then browse.
| | 02:07 |
Sort of see where we're going.
If you want them to take notes, then
| | 02:11 |
switch back to the Keynote area, and
switch to the handout option, and you can
| | 02:16 |
use this.
Now as you're working with this you can
| | 02:21 |
choose to include your speaker notes.
However, I generally find that that's not
| | 02:25 |
useful.
If you want to use the speaker notes as a
| | 02:28 |
way to annotate your slides for purposes
of handouts, then feel free to do so and
| | 02:32 |
turn on notes.
I do find beyond this though that I
| | 02:37 |
generally will not print each stage of a
build.
| | 02:40 |
Because that just leads to a lot of
separate slides.
| | 02:43 |
And I do not include any skip slides.
Including slide numbers and dates are
| | 02:48 |
very useful for the handouts.
This allows people who are following
| | 02:52 |
along to know where you are at within the
presentation and that looks really good.
| | 02:58 |
If your don't want to print everything,
you can simply Cmd-click to select
| | 03:02 |
multiple slides in the Slide Navigator
first, and only print those selected
| | 03:06 |
slides.
Sp, for example, if I choose the light
| | 03:12 |
table, I can hold down the Cmd key, and
select just the slides I want to print.
| | 03:22 |
Maybe I want to include just the models
of the bikes that we're going to be
| | 03:25 |
making this next year.
When I do that and I choose File > Print,
| | 03:30 |
you'll notice that I can choose only my
selected slides and that makes fewer
| | 03:34 |
slides to be printed and gives me total
control.
| | 03:39 |
In any case, you've got the ability to
take complete control of what you print.
| | 03:45 |
Both by making a selection first and
alternating between the Keynote and the
| | 03:50 |
layout tabs.
| | 03:52 |
| | Collapse this transcript |
| Printing your outline| 00:00 |
Another document you might want to export
is your speaker outline.
| | 00:04 |
Now this is going to depend on how much
detail you have, but this is often a
| | 00:07 |
useful way for people to follow along
where you're at with the presentation.
| | 00:12 |
To do this I recommend you choose View >
Outline, and this will give you a good
| | 00:17 |
idea of what's happening.
Now, these particular slides have a lot
| | 00:23 |
of information where there really isn't
text on the slide.
| | 00:27 |
It might be useful to go through and
actually update these things here.
| | 00:31 |
For example, I could type in New Product
Line(SOUND) and you see that that
| | 00:36 |
updates.
Go to the next slide.
| | 00:40 |
And just type in additional notes.
You can always Copy the text from the
| | 00:46 |
slide itself and Paste it in.
Now that we've got that outline updated,
| | 00:52 |
I'm ready to print.
I'll choose File Print and one of the
| | 00:57 |
choices is Outline.
In this case, I've got a lot of empty
| | 01:02 |
space, and the page is set up to a
landscape orientation.
| | 01:07 |
I can choose page attributes, and this
allows me to change the layout of the
| | 01:11 |
page to a more traditional page layout.
As you see here, I get a good idea of
| | 01:16 |
what's going to be printed.
Under the Keynote tab, you will find
| | 01:21 |
additional options available for some of
the views.
| | 01:24 |
But when printing the outline, it's
really pretty basic.
| | 01:27 |
When you're all set, target your printer,
set the number of copies, and go ahead
| | 01:32 |
and fire it off.
Your outline will print, and it's ready
| | 01:37 |
to hand out.
| | 01:38 |
| | Collapse this transcript |
| Exporting full-screen PDFs| 00:00 |
Another popular export is to create a
full screen PDF.
| | 00:04 |
One that has each slide per page.
This is useful if you want to send the
| | 00:08 |
presentation to somebody else to
rehearse.
| | 00:10 |
Or maybe you want to send it to an office
printing company, to get books or
| | 00:14 |
presentation handouts to leave behind.
Let's make a PDF.
| | 00:19 |
Let's choose Share, and under the Export
category, I'll choose PDF.
| | 00:23 |
To do this I'm going to make a full
screen slide.
| | 00:28 |
So I'll just choose Slides.
I'll uncheck Printing Each Build and I
| | 00:32 |
don't need to include any Skipped Slides.
I will include a border around the slides
| | 00:37 |
but I don't need slide numbers in this
case.
| | 00:42 |
Next I'll choose the Image Quality and I
generally prefer Better.
| | 00:46 |
I find that this is a good balance
between looking good on screen and still
| | 00:51 |
making a usable print.
When satisfied and l can click Next.
| | 00:57 |
I then have the choice of saving this
file out and I just click Export.
| | 01:02 |
Once you've exported the PDF, I recommend
that you take a look at it in a PDF
| | 01:06 |
viewing application to make sure that
everything translated correctly.
| | 01:11 |
We'll hide Keynote and I'll find my PDF
and double-click.
| | 01:16 |
Now I'm using a Adobe Acrobat and I have
the ability to click through and see all
| | 01:21 |
my slides.
Everything seems good.
| | 01:28 |
The thing to realize is that any videos
you have will no longer be videos, but
| | 01:33 |
instead be a simple still image.
If you are using a program like Acrobat,
| | 01:39 |
you can go ahead and insert the video
file manually to update that page.
| | 01:45 |
Other things to consider is the
properties for the document.
| | 01:48 |
So, under File > Properties, you have the
ability to control what happens.
| | 01:53 |
So, for example, under Initial View.
I'll tell it to enter full screen.
| | 01:59 |
Open in full screen mode.
I'll also hide the menu bar and the tool
| | 02:03 |
bars.
And the window controls.
| | 02:07 |
And I'll click OK, and Close, and Save
the document.
| | 02:13 |
Now when we open that document back up,
notice what happens.
| | 02:17 |
It's going to invoke going full screen,
which is fine.
| | 02:22 |
And it's now in a full-screen mode.
And using the up and down arrows, I can
| | 02:27 |
navigate and give my presentation.
This is a great backup way to create the
| | 02:32 |
presentation, and if necessary, you
could've even exported the individual
| | 02:35 |
stages of the builds, turning your
presentation into a simple PDF as a
| | 02:39 |
backup copy.
This is also more than high enough
| | 02:44 |
resolution for printing if you need to
make handouts.
| | 02:48 |
That works very well and when I press
Esc, it'll go ahead and exit.
| | 02:53 |
| | Collapse this transcript |
| Setting passwords for Keynote exports| 00:00 |
When you export a PDF you do have some
security options you can take advantage
| | 00:04 |
of, this is great if you want to prevent
people from printing the document or
| | 00:07 |
making unwanted changes.
When you go Share > Export PDF, under
| | 00:13 |
Security Option just scroll that down to
see what the controls are.
| | 00:20 |
Now, I'm going to make a new PDF that's
full screen, and I'm going to put that
| | 00:23 |
out without any dates and any slide
numbers.
| | 00:27 |
I am going to require a password to open
the document, so that my client feels
| | 00:31 |
that the data I'm sending them is secure
and for their review.
| | 00:38 |
I can require a password in order to
print the document as well as to copy any
| | 00:42 |
content from it.
Now I recommend before you click Next
| | 00:47 |
that you copy that password out, and Save
it to a note or other source so you don't
| | 00:52 |
forget.
With the settings I've chosen here, I'm
| | 00:56 |
about to create a PDF that requires one
password to open, and a separate password
| | 01:00 |
to print or to copy material out.
This is a great way if you want to make a
| | 01:05 |
document secure to share.
But you don't want the people receiving
| | 01:09 |
it to have the ability to make prints or
the ability to copy out text or photos.
| | 01:14 |
When you're ready, just click Next.
You now have the option to target a
| | 01:19 |
location.
Name the file, and click Export.
| | 01:25 |
Now that I've done that, I have a
document that's secure.
| | 01:29 |
And you'll see that the icon appears
different.
| | 01:32 |
When I click to open, it's going to
require a password, there it is, and it
| | 01:36 |
did open.
It's important to realize that PDF
| | 01:41 |
passwords are not universal.
There are applications out there designed
| | 01:45 |
to circumvent them, as well as viewing
applications that don't recognize
| | 01:48 |
passwords.
So, adding a password is an extra level
| | 01:52 |
of security, but it is not 100%
foolproof.
| | 01:56 |
| | Collapse this transcript |
|
|
7. Creating Movies and Graphics from KeynoteChoosing playback methods| 00:00 |
A popular method of export from Keynote
is to create movie files.
| | 00:04 |
Now, what those movies are for is really
up to you.
| | 00:07 |
You can create movies that are designed
for use on a computer, on a playback
| | 00:11 |
device like an iPad or even for
integration into a professional video
| | 00:14 |
editing tool.
Let's take a look at some of the initial
| | 00:18 |
options you're presented with when you
choose to export.
| | 00:22 |
The first thing you're going to need to
decide when you choose File > Export >
| | 00:27 |
QuickTime is which type of playback
method you want to use.
| | 00:32 |
Now, I have a presentation here that has
recorded timings.
| | 00:37 |
This is the presentation that I recorded
when I run through my presentation and I
| | 00:41 |
chose File > Record > Slide Show.
You could do this with one of your own
| | 00:46 |
presentations or I'm using the file
Bike_B_Timings.
| | 00:52 |
Now the Recorded Timings mean that when I
export all of the timings from my clicks
| | 00:56 |
are going to be included.
Otherwise, I could choose to manually
| | 01:01 |
advance and this will create a movie
where the end user clicks with their
| | 01:06 |
mouse or the space bar in order to
advance from one slide to the next.
| | 01:13 |
This is useful if you want to create a
user navigable.
| | 01:16 |
Movie that allows them to go ahead and
click through the slides at their own
| | 01:21 |
pace.
If you've build the presentation using
| | 01:24 |
hyperlink navigation, a topic we haven't
explored here today, you can actually
| | 01:28 |
create a self-guided presentation with
buttons that allow for interactivity,
| | 01:32 |
much like a web page.
This will create navigation that only
| | 01:38 |
works with hyperlinks, and it makes
Keynote perform much like the old
| | 01:42 |
Hypercard that used to be made by Apple.
The other method to consider is Fixed
| | 01:47 |
Timings and this is where you enter a set
duration for each slide as well as how
| | 01:52 |
long each build will take.
I will often Fixed Timings when I'm
| | 01:57 |
creating a movie file, that I want to cut
in with live video of a presenter.
| | 02:03 |
By using the fixed timings method, I can
go ahead and export my presentation, and
| | 02:07 |
get a nice clean slide.
Now I might need to extend or shorten
| | 02:11 |
each section in order to line it up with
my presenter.
| | 02:14 |
But this is a useful way to generate a
video file, of your slide presentation,
| | 02:18 |
that then, you manually sync.
On the other hand, if you have the
| | 02:22 |
presentation and the presenter, while
recording it, actually recorded their
| | 02:26 |
slide show, you can then take the live
video of the presenter, plus the Recorded
| | 02:30 |
Timings, and easily use those two
together, to create an in-sync slideshow.
| | 02:37 |
So the method you choose is really up to
you, because I have it, I'm going to
| | 02:42 |
stick with Recorded Timings.
Now that you know the timing method, you
| | 02:47 |
need to choose a quality for your output
and we'll explore that next.
| | 02:53 |
| | Collapse this transcript |
| Exporting movies for iOS devices| 00:00 |
A popular destination for a movie export
is to create content for an iOS device.
| | 00:05 |
For this you really have two choices.
Once you've specified the playback
| | 00:10 |
timing, go to the format section.
I generally find that using the CD-ROM
| | 00:15 |
quality medium works well if I want a
smaller file for iOS devices.
| | 00:20 |
Or I could use full-quality large.
In this case, because my presentation is
| | 00:25 |
1280 by 720 at 24 frames per second,
that's going to create a file that's very
| | 00:29 |
compatible with lots of different
destinations.
| | 00:34 |
Now, when I'm satisfied with this, I have
the choice to decide if I want to include
| | 00:38 |
any of the audio on the slides
themselves.
| | 00:42 |
Such as music, or audio from the video
files, that were in the slide deck.
| | 00:47 |
And, if I want to include any of the
slide show recording, or my own voice.
| | 00:52 |
I'm going to uncheck Include Audio for
the source files.
| | 00:56 |
But in this case, I will include my own
timing for my presentation.
| | 01:01 |
Now that I'm all set, I'll click Next, to
generate the file which'll take a few
| | 01:05 |
moments, and then we'll ensure its
compatibility by adding it to our iTunes
| | 01:09 |
library.
When I click Next, I just need to specify
| | 01:14 |
a destination, and then choose Export.
The export will take a few moments
| | 01:19 |
depending upon the speed of your
computer, and the quality of file that
| | 01:22 |
you're making.
Additionally, don't be concerned by the
| | 01:26 |
aspect ratio of the file looking
distorted.
| | 01:29 |
The export to Quick Time window only
shows a 4 by 3 aspect ratio, so 16 by 9
| | 01:33 |
slides may look a bit unusual.
But, you can rest assured that the
| | 01:38 |
exports will work just fine.
Once you have the file exported, you're
| | 01:43 |
going to want to bring it into iTunes and
make sure that it's optimized for your
| | 01:47 |
iOS device.
You can go ahead and grab that movie, and
| | 01:51 |
just drag it onto the iTunes icon.
It'll then be added to your movies
| | 01:56 |
library, and by default, it may go full
screen, just click the close button.
| | 02:01 |
Now, it'll be added to your movies folder
but by default you might not see it.
| | 02:05 |
You might see that you have some
unwatched movies, or regular movies, in
| | 02:09 |
your library, but go to the home videos,
or the list tab, to see everything on
| | 02:13 |
your machine.
With it selected, you can then choose
| | 02:18 |
File, Create New Version, and create a
version specifically for Apple TV, which
| | 02:23 |
will work on iPad, or iPod or iPhone.
By choosing this, the file will be
| | 02:30 |
optimized, and if it doesn't need to be
converted it'll already be there.
| | 02:35 |
Once that conversion process is complete,
you can then sync it like any other
| | 02:39 |
content in your iTunes library, to your
iOS device.
| | 02:44 |
And you'll notice that I've got my
presentation with all my timings in tact,
| | 02:48 |
so that as I advance from one slide to
the next, it plays like a simple movie,
| | 02:53 |
with high quality, animated transitions,
and all your animations are intact as
| | 02:57 |
well, or you could drive through the
movie to see your contact.
| | 03:05 |
| | Collapse this transcript |
| Exporting movies for professional video| 00:00 |
If you need to export your video for use
in a professional application, I
| | 00:03 |
recommend you take control of the manual
export, and configure the video file to
| | 00:07 |
match your needs.
To do that, simply choose Share > Export
| | 00:13 |
> Quicktime.
You then have the ability to choose a
| | 00:17 |
custom format.
This allows you to choose the size for
| | 00:22 |
the video as well as specify a very
specific size if necessary in pixel
| | 00:27 |
dimensions.
You can then click settings to adjust the
| | 00:32 |
comback and the frame rate.
Using the compression type you choose
| | 00:37 |
from any Kodak you have loaded.
So for example, if you needed to go to an
| | 00:41 |
Avid editing system you could, or an
Apple ProRes file, for use in Final Cut
| | 00:45 |
Pro, or Adobe Premiere Pro.
You could also go to some of the other
| | 00:50 |
video types that you might have, just be
careful about switching to non-square
| | 00:53 |
pixels.
I'm going to go to an Apple Prores 422
| | 00:57 |
file.
And I'll specify the frame rate as being
| | 01:03 |
Custom, and I'll type in 23.976.
Now, there is no gamma correction
| | 01:11 |
necessary, so I'll just leave it on
automatic.
| | 01:15 |
And everything looks pretty good.
The data rate is being controlled by the
| | 01:18 |
codeck choice.
When I'm all set, I'll just click okay.
| | 01:22 |
Doublecheck my files here.
Choose if I want to include the audio.
| | 01:27 |
And when done, click next.
Let's just modify the name, and click
| | 01:34 |
export.
The new file is written, and it won't
| | 01:39 |
take as long, because it doesn't have to
heavily compress it.
| | 01:43 |
Don't be bothered if the preview window
looks 4 by 3 to you; that's just the way
| | 01:47 |
the Export to Quicktime dialog works.
The slides themselves will display at the
| | 01:53 |
correct size that you've chosen, and in
this case it will be a 16 by 9 aspect
| | 01:56 |
ratio.
Now that the presentation has been
| | 02:01 |
exported, I can check the video file and
bring it into a non-linear editing tool.
| | 02:06 |
I've gone ahead and launched Premeir Pro,
and I'm just going to bring that file in.
| | 02:12 |
There's the pro res document, and if I
bring up the Preview Area here.
| | 02:18 |
I can see that this 1280 x 720 and it's
registering as a 24P file.
| | 02:24 |
I can always go into the File Properties
under Interpret Footage and this allows
| | 02:28 |
me to check the frame rate as well.
It's reading as 24 frames per second.
| | 02:34 |
I can manually assign 23.976 if I need
to.
| | 02:39 |
And I click Okay and let's drop that into
a new sequence and you see that we have a
| | 02:47 |
full quality file with the narration
attached.
| | 02:56 |
This is a great file, so now if you had
recorded the presentation with a video
| | 02:59 |
camera with the synced audio that you
have on the slides it'd be very easy to
| | 03:02 |
cut those 2 together.
And then you can invoke a multi camera
| | 03:07 |
style edit or you could take this
professional quality video file you made,
| | 03:10 |
and take advantage of any of the tools
that you have at your disposal like DVD
| | 03:13 |
authoring tools or additional web
impressions to make extra delivery
| | 03:16 |
options.
If you are interested in learning about
| | 03:21 |
tools like Premiere Pro, we do have
classes here on lynda.com that cover all
| | 03:25 |
the professional video software, and this
will open up a wide range of export
| | 03:29 |
options, so you can create all different
types of published media formats.
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| Exporting slides as graphics| 00:00 |
If you need to export still graphics from
Keynote, you can generate just about any
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file type.
Of course, these can also be modified by
| | 00:07 |
taking them into an application like
Adobe Photoshop.
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Here's how.
I'll choose Share, Export, Images.
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Now the good news is that these images
you create will have anti-alias text,
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which means that they will display well
on screens, whether that be for
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television or web use.
I generally will go with TIF, which are
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the highest quality, but you do see that
you can make PNG for good multi-media
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use, or JPG for export to the web.
I'll go with TIF files here, and just
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click Next.
Notice, if you have Build you can
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actually create separate graphics for
each stage, and this is a great way to
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create separate still files for use in a
layout presentation or a video editing
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project.
You also can specify the range.
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When I click Next, I highly recommend
that you make a New Folder to hold these
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images.
Create the folder and then click Export.
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You'll see that the overall export
process is very fast.
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There's my exported files, and I have one
still for each slide.
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Notice that they're numbered
sequentially, making it very easy to tell
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where things belong.
If you wanted a separate stage for each
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build, just choose the export option that
includes builds.
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Under Share, Export Images, simply choose
to create an image for each stage of a
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build.
In either case, making high quality still
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images is very easy.
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| Exporting PowerPoint files| 00:00 |
A common format that you might need to
share is a PowerPoint Presentation.
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Well, Keynote can make that too.
Just keep in mind that Powerpoint doesn't
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have the same transitions, and the same
build animations that Keynote does.
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So if you've chosen certain effects, they
might get replaced or simplified.
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Here's how it works.
Just choose Share > Export > PPT for
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PowerPoint.
Doing this is very straightforward.
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You don't actually have any choices to
make.
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When you click Next, it will create a new
PowerPoint file and you could then save
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it.
The file that's generated will work on a
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Mac or Windows computer with PowerPoint.
However, you'll notice that some of the
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Export options will get flagged.
For example, the Audio Narration couldn't
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be included in the Powerpoint file and
the text with Drop Shadows is going to be
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looking a little bit different.
Let's take a look at the resulting file.
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There is my PowerPoint file, a right
click and choose to open that with
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Microsoft Power Point.
All in all the translation was pretty
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effective and you notice as we go through
that the bulk of the information did
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translate correctly.
However, some of the things like the
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formatting of the text, the all uppercase
styles that I were using, did not
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translate across.
This is why I generally will include a
| | 01:28 |
PDF for reference, and I might go back
through and do some cleanup.
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With all of that said, though, let's
engage the presentation, and you'll see
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that I have the ability to click through
and a lot of my transitions are similar.
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Keynote definitely has better
transitions.
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Which is one of the things that makes it
so popular.
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But, where it can use a similar
transition, it will try.
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There you have it, a pretty decent way of
exchanging to a Windows user.
| | 01:59 |
Typically though, I've had a lot of
Windows users end up becoming Keynote
| | 02:02 |
users just to have the superior animation
abilities that the tool offers.
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| Sending slides to Final Cut Pro X and iMovie| 00:00 |
If you're working in a Mac Ecosystem for
video editing, there's a very easy way to
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get your keynote presentation into those
tools.
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Now, we've already explored exporting a
full quality video file, but if you just
| | 00:12 |
want still images, this is very
straightforward.
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I recommend that you choose Share > Send
To > iPhoto.
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This'll make a new album for each image.
Then, choose the highest quality file
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format, which is going to be TIF.
If you'd like a build for each stage,
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which is pretty typical if you're going
to editing these slides to narration,
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choose to create an image for each stage
of the build, and then click Next.
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Give the album a name, and then send it
over to iPhoto.
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Once you start this process the export is
very quick.
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Now you'll see an iPhoto that a new event
is added and the images are based in.
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They're all the slides in numerical order
with the bills.
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If I switch over to my video editing
tools, such as iMovie, notice that you
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have access to those images.
You can come over and click to see your
| | 01:13 |
photo content in the photo browser.
This gives you access to iPhoto and
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you'll see different events.
For example, there's the event I just
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created, and you see all of the slides
that were generated.
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This makes it easy to edit the slides in
sync with the recorded video of the
| | 01:35 |
presentation.
If we switch over to Final Cut Pro,
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you'll see similar controls.
In final cut pro just navigate to the
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similar photo browser and this gives you
the ability to see your content inside of
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iPhoto.
You could choose an individual event and
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just scroll through.
When you find the event that you want,
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double click.
And there are all the slides ready to be
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edited into your presentation.
Now that you've got this content, it's
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very easy to just drag it right into the
Final Cut Pro timeline.
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| Creating a DVD from a Keynote presentation with Compressor| 00:00 |
If you'd like to create a DVD or a
Blu-ray of your presentation, it's a
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pretty straightforward process.
Now, your Mac used to include a tool
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called iDVD, but this piece of software
was discontinued.
| | 00:11 |
For the most control, you are going to
want to check out using Apple Compressor,
| | 00:14 |
which is sold as a stand alone
application in the Mac app store.
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To do this, simply choose File, New Batch
From Template.
| | 00:26 |
This gives you the ability to choose a
Blu-ray disc or a DVD.
| | 00:31 |
This'll give you the option of making
either content, but if you choose
| | 00:34 |
Blu-ray, you'll need to have a compatible
third-party burner.
| | 00:38 |
If you choose DVD, and your Mac doesn't
have a super drive, you will need a third
| | 00:43 |
party drive to do this.
Choosing this option allows you then to
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choose the target, and click Choose.
You now need to bring in a source video
| | 00:53 |
file, and you notice we have a well here
to add it to.
| | 00:57 |
I could just click Add File, and navigate
to that high quality ProRez media file we
| | 01:03 |
made earlier, and click Open.
I'll drop that in the well.
| | 01:10 |
And it looks to be in good shape.
Checking my options here, I can see
| | 01:17 |
what's going to happen.
Down here, I can see my menus and my
| | 01:21 |
chapter menus.
Now, there isn't too many options, but
| | 01:24 |
this does give me the ability to choose
what I want.
| | 01:28 |
Now, you'll need to export to a dedicated
drive that works, or I'll burn this to a
| | 01:32 |
hard drive, and take it over to one of my
Macs that does have a DVD burner.
| | 01:38 |
And choosing between black or white as a
template.
| | 01:41 |
Yes, somehow Apple felt it was worth
killing all of those beautiful templates
| | 01:46 |
it had in iDVD, to give you the choice of
black, or white.
| | 01:50 |
But, Apple doesn't put a lot of worth in
removable media these days, so if you're
| | 01:54 |
looking for burning a DVD, you don't have
a lot of choices on a Mac unless you step
| | 01:58 |
outside of Apple software.
I've got my choice there.
| | 02:03 |
I can choose to manually add my own
background image, which is not a bad
| | 02:07 |
idea.
There are no chapter markers here so I
| | 02:10 |
don't need to do that.
And when the disk loads, instead of
| | 02:14 |
showing the menu, I'll just go right to
playing the movie.
| | 02:18 |
That looks good, and I can click Submit,
and the project will build.
| | 02:24 |
If you are on a Mac with a built in
drive, it would then go ahead and trigger
| | 02:27 |
burning the disc when it was all done.
In my case, it's just going to write into
| | 02:31 |
the hard drive and then I can transfer
that to my iMac back on my desk, and I
| | 02:34 |
can go ahead and use that to burn the
disk.
| | 02:38 |
I also alternately can get an external
Apple super drive, and connect that to my
| | 02:42 |
laptop, and use removable media that way
to burn a DVD
| | 02:46 |
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|
|
ConclusionGoodbye| 00:00 |
My name's Rich Harrington, and I'd like
to thank you for joining me on this
| | 00:03 |
course today.
I'm super passionate about Apple Keynote,
| | 00:06 |
and I love the type of control I have to
make great looking presentations.
| | 00:10 |
Now, I promise I'll be back in the future
with additional Keynote training, but I'd
| | 00:13 |
love to hear your feedback on this
course.
| | 00:16 |
Please leave a comment, tell us what sort
of things you'd like to see covered in
| | 00:19 |
the future, and any feedback on this
class in particular that you'd like to
| | 00:22 |
offer up.
I promise we'll come back with more
| | 00:26 |
Keynote training, and there's a lot more
to look at, particularly with things like
| | 00:29 |
working with photographic sources and
creating custom animations.
| | 00:34 |
While you're at it through, we do have a
lot more training here available on the
| | 00:36 |
Lynda.com training library.
You can check out other Keynote training
| | 00:40 |
titles, and I have a bunch of extra
classes all about working with videos and
| | 00:44 |
photos to give you some idea on how to
get more done with your Mac.
| | 00:49 |
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