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Using Wunderlist to track multiple projects


Monday Productivity Pointers

with Jess Stratton and Garrick Chow and Nick Brazzi

Video: Using Wunderlist to track multiple projects

Hi there, this is Jess Stratton, and welcome to Monday Productivity Pointers. The problem with today's task managers is that they're simply not robust enough to handle our busy work schedules, crazy personal lives, and a packed calendar, and a to-do list. So enter Wunderlist, an easy to use app, that in its simplest form has a really great and much improved to-do list. Now, in this video, I'll be showing you what makes Wunderlist different from other to-do apps.
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  1. 24m 33s
    1. Sending and receiving money with Venmo NEW
      6m 23s
  2. 1m 11s
    1. Welcome back to Monday Productivity Pointers!
      1m 11s
  3. 26m 40s
    1. The Pomodoro technique
      6m 31s
    2. Using accessibility tools to enhance productivity on Mac and Windows
      7m 36s
    3. Designating a Facebook heir
      2m 48s
    4. Setting up an automatic login for Windows and Mac
      9m 45s
  4. 17m 32s
    1. Using an Amazon filler app to qualify for free shipping
      2m 11s
    2. Using the free version of GoToMeeting
      3m 35s
    3. Creating mind maps
      6m 23s
    4. Working with a touch app on a Windows 8 desktop PC
      5m 23s
  5. 10h 56m
    1. Running a group meeting with coworkers
      7m 19s
    2. Recording and marketing chat on air
      8m 30s
    3. Creating a quick presentation
      5m 37s
    4. Presenting from an iPad or computer
      3m 36s
    5. Migrating your accounts to
      9m 55s
    6. Setting budgets and goals
      7m 4s
    7. Collaborating on team documents
      5m 53s
    8. Creating an online photo gallery
      4m 58s
    9. Kickstarter: Setting up your project
      10m 41s
    10. Driving traffic to your project
      5m 48s
    11. Conducting a voice call with a virtual team
      6m 40s
    12. Adding video and chat notifications
      4m 7s
    13. Accepting a payment with Square
      4m 35s
    14. Using the Square Wallet
      2m 32s
    15. Setting up shop on Etsy
      6m 31s
    16. Tracking your Etsy sales with Shop Stats
      4m 9s
    17. Raising your Klout score
      7m 3s
    18. Earning Klout perks
      4m 55s
    19. Skydrive: Collaborating on team documents
      4m 56s
    20. Skydrive: Accessing files on the go
      2m 57s
    21. Setting up Google alerts to track your data
      5m 5s
    22. Removing a page from the Google search index
      4m 42s
    23. Browsing privately in public
      4m 38s
    24. Cleaning up your session before logging out
      5m 8s
    25. Troubleshooting a remote computer with TeamViewer
      3m 42s
    26. Taking screenshots from a PC
      4m 12s
    27. Taking screenshots from a Mac
      3m 36s
    28. Setting up Find My iPhone
      3m 36s
    29. Using iCloud to find an iPhone
      3m 49s
    30. Sampling color from the screen
      5m 27s
    31. Using for inspiration
      3m 22s
    32. Get an audio clip onto YouTube using iPhoto
      5m 49s
    33. Creating playlists and customizing your YouTube channel
      5m 41s
    34. Record your screen using QuickTime
      3m 14s
    35. Record your screen using CamStudio
      2m 34s
    36. Using Tempo Smart Calendar when you are going to be late
      3m 9s
    37. Using Twist to let your customers know where you are
      3m 38s
    38. Using Wunderlist to track multiple projects
      9m 0s
    39. Use the Wunderlist browser extension to create tasks on the web
      5m 46s
    40. Using Smart Mailboxes with Mac Mail
      6m 52s
    41. Customizing the Mac Mail View
      7m 13s
    42. What's a firewall?
      7m 36s
    43. What is the Cloud?
      4m 42s
    44. Creating your own recipe with IFTTT
      7m 19s
    45. Browsing existing recipes with IFTTT
      5m 7s
    46. Installing the Feedly browser extension
      6m 34s
    47. Customizing Feedly
      6m 53s
    48. Understanding the basics of Twitter
      9m 9s
    49. Using Tweetdeck to handle multiple accounts
      9m 14s
    50. Working with URL Shorteners
      5m 45s
    51. Using
      8m 31s
    52. Creating Quick Parts to re-use text
      6m 19s
    53. Moving your Autotext to a new computer
      6m 7s
    54. Shutting off access to social networks
      6m 18s
    55. Hiding taskbars
      2m 36s
    56. Exploring the iOS 7 Update
      10m 7s
    57. Running a productive online meeting
      3m 44s
    58. Getting meeting minutes faster
      6m 47s
    59. TextExpander for Mac
      7m 6s
    60. Breevy for Windows
      3m 44s
    61. Using Smart Folders on a Mac
      5m 52s
    62. Using Windows Libraries
      4m 25s
    63. Finding large attachments in your email apps
      5m 13s
    64. Use Ninite to install all your PC apps at once
      3m 30s
    65. Use Get Mac Apps to install your Mac apps at once
      2m 56s
    66. Creating a disposable email address with Guerrilla mail
      4m 7s
    67. Creating an email address that lasts only 10 minutes
      3m 16s
    68. Finding and adding local vendors to enhance your iOS reminders
      3m 45s
    69. Adding geofencing to Find My Friends
      3m 20s
    70. Turning a Word document contract into a PDF
      4m 1s
    71. Turning a PowerPoint presentation into a PDF
      4m 10s
    72. Resetting browser site passwords
      7m 11s
    73. Disabling toolbars, resizing screens, and accidentally closed tabs
      7m 42s
    74. Identifying your wifi's weakest link
      7m 59s
    75. Setting up dual band speed on your router
      7m 36s
    76. Add your social media activity to your website
      8m 54s
    77. Using WordPress mobile to update on the go
      4m 48s
    78. Matching the header row on your spreadsheet files
      8m 20s
    79. Using a formula to merge first and last name columns
      5m 58s
    80. Using JoliDrive to browse cloud app data
      5m 11s
    81. Using JoliDrive on an iPad
      4m 31s
    82. Finding deals on eBay using misspelled listings
      4m 18s
    83. Searching for promotional and coupon codes online
      5m 52s
    84. Sending real postcards from your computer with Postagram
      4m 25s
    85. Using Postagram to send a real postcard from your smartphone
      3m 55s
    86. Getting to Inbox Zero
      11m 4s
    87. Using existing GMail labels with Mailbox
      3m 19s
    88. Adding 2-step authentication
      3m 39s
    89. Enabling in-app PIN codes
      3m 31s
    90. Accessing your digital movies
      5m 20s
    91. Copying movies onto a device
      3m 25s
    92. Using Genius Scan to scan your documents
      3m 34s
    93. Sending your scans
      2m 41s
    94. Using Acrobat to ink sign a PDF
      4m 49s
    95. Writing a letter of recommendation
      7m 49s
    96. Constructing a successful press release
      4m 48s
    97. Troubleshooting wireless security
      4m 48s
    98. Writing a claim letter
      5m 22s
    99. The best reasons to try online chat customer service
      5m 9s
    100. How to do a firmware update
      6m 34s
    101. Siri, your iPhone assistant
      4m 48s
    102. Writing an email that gets read
      4m 51s
    103. Writing an email that requires action
      2m 54s
    104. Your Blu-ray questions answered
      3m 50s
    105. Using LittleBit to photograph your goal progress
      3m 9s
    106. Exporting WordPress blog entries
      3m 28s
    107. Understanding how Office 365 works
      5m 9s
    108. Using Waze for crowdsourced GPS
      2m 58s
    109. Downloading your Facebook timeline
      3m 10s
    110. Scheduling email with Boomerang
      4m 24s
    111. Google Labs for Calendar
      2m 58s
    112. Finding missing songs in iTunes on your iPhone
      2m 10s
    113. Requesting your Twitter archive
      2m 59s
    114. Using Doodle for easy group scheduling
      4m 59s
    115. Easily remote to another computer with
      3m 47s
    116. Keyboard shortcuts for YouTube
      2m 58s
    117. Easily annotate images with Skitch
      6m 4s
    118. Get your Google Calendar schedule by email every morning
      3m 3s
    119. Blurring photos for posting on social networks
      6m 41s
    120. Migrating to Google Apps
      9m 31s
    121. Using supplemental To Do apps
      3m 43s
    122. Getting alerts for Amazon price drops
      2m 36s
    123. Four tips to teach kids about websites
      8m 19s
    124. Caring for family members from afar
      4m 39s
    125. Using Google Sheets to make templates
      4m 35s

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Watch the Online Video Course Monday Productivity Pointers
12h 16m Appropriate for all Mar 25, 2013 Updated Aug 31, 2015

Viewers: in countries Watching now:

In this series on productivity, author Jess Stratton takes you through the latest tools that will help you run your business and life more efficiently. Each installment covers a particular feature or technique in a different online tool, such as Google Apps, Skype, YouTube,, Etsy, and more. Learn about topics ranging from recording and publishing video chats to managing your finances online.

Business Education + Elearning
Jess Stratton Garrick Chow Nick Brazzi

Using Wunderlist to track multiple projects

Hi there, this is Jess Stratton, and welcome to Monday Productivity Pointers. The problem with today's task managers is that they're simply not robust enough to handle our busy work schedules, crazy personal lives, and a packed calendar, and a to-do list. So enter Wunderlist, an easy to use app, that in its simplest form has a really great and much improved to-do list. Now, in this video, I'll be showing you what makes Wunderlist different from other to-do apps. Which can sometimes be too many features and can make your to-do list, which was already crazy, look a little bit daunting and even more complex.

Which is just what we're trying to stay away from. Wunderlists gives you just what you need. Things like sub-tasks, notes and sharing with other Wunderlist users. There is a desktop app, a tablet and smartphone edition, and you can even use the full functionality right on your browser. I'm going to be using the desktop edition. And in fact I'll be using the pro version, which contains some more options, such as the ability to assign tasks to other people, the ability to have unlimited sub-tasks, and some extra backgrounds to choose from.

So let's get started, and I'll show you how easy Wunderlist is to use. I've got Wunderlist open, full screen right on my Mac. The first thing I'm going to do is just give you a quick tour. Up here on the top left, I can see my logged-in name. If I click on it, I can see the e-mail address that I have associated with Wunderlist, and I can see the list time it synced with the Web version and all my tablets. Now this little icon here, the gold star, means that I'm using the Pro version of Wunderlist. In the middle here, I can see any notifications, such as reminders for any tasks that I've assigned.

On the left, here's where all my Wunderlists are. So you'll see that down here are the ones that I've created myself. Now, there's some that have to do with work projects. Here's a regular to-do list. Some that have to do with my personal life. Some I'm sharing with other people. I'll show you how to do that. I can see how many tasks there are in each list. And up here, here's the canned lists that come with Wunderlist. For example, you get an inbox, which is just a place to put any old task before you filed it to any list.

You can star the really important tasks. And you can even see the ones that are due today or this week. Finally, you can get a flat view of all your tasks. So right now, I've got my to do Wunderlist selected. And so this is just a basic personal to-do list. Right, I can see anything that I haven't done yet is unchecked at the top, and all my completed items have check boxes and strike throughs next to them so that I know that they're done. I can double-click on any list item, and here's where the really neat things are.

For example, I can set a due date. It can even be a repeating task. For example, it can be repeat every day, week, month or year. I can put a reminder on it, and I can create sub-tasks. Now sub-tasks are additional tasks that have to do with this base task. For example, you know, to record this video I need to prepare the video I can hit Enter and get a new sub-task. And I can also add notes. When I'm done, I can click out the screen and it goes back to my regular to-do list.

At any time I can just double-click to get this big list back on the right hand side. Let's create a brand new list. I'm going to come down here on the bottom left hand side and click Add a List. I'm going to suppose that I am planning to speak at a conference coming up soon, so I'm going to create a new Wunderlist for this conference. This way I can tidily plan everything in one place. I'll call it Conference and hit the Enter key. Now that I'm in that Conference list, I can start adding task lists like I would with any other to-do list.

For example, I have to register for the conference. I have to book my hotel. I have to book my flight. And I have to plan my session. And I also had to have a packing list. So here's where the really neat thing of project planning comes into play with Wunderlist. I have my conference list, I have my basic task, but each task I can extend a little further. For example, I can click on packing list. I could set a due date or a reminder if I wanted to, but I can actually put a packing list in here.

For example, chargers, phone, I need my tech kit which I never go anywhere without. I need medicine, my laptop and of course clothes. I can even put notes in here. Three dress shirts, shoes, slacks, anything I want. The neat thing is, as I pack things in my packing list, I can place check boxes beside each thing I packed. And only once everything is packed can I know that it's okay for me to finally check off my packing list. So I still have the rest of my project planning here.

And in fact, once I've booked the hotel, I can come in here and include my notes, such as my reservation number. So, I can come in and include any notes or sub-tasks that I want for this entire conference. I can even extend this further. Let's suppose I'm going to a conference with another coworker or a family member that uses Wunderlist. I can right-click and select Invite People And I can add people that I used before.

Or I can go into my contacts, if I have a contact list on this computer. Or I can even link it to Facebook. So, I can just click the little plus icon next to the person's name. And it's going to send an invitation to Shay. So now, Shay can have this list show up on her Wunderlist, and see all these items. I can also come down here to the very bottom of the screen and get an Action pane in which I can print items. I can even email my list, or just the selected item.

There's one more thing I want to show you with Wunderlist. I can exchange Wunderlist to my email program. For example, if I'm getting a lot of emails and I want to get them into this Wunderlist system so that I can start, assigning them to lists, I can actually forward those emails to an email address. And I'm going to type it up here so you can see it, If I forward any email to this address, it's going to show up in my inbox here.

The only caveat is, is that I have to send it from the email address that I have assigned with Wunderlist. It currently doesn't support multiple emails yet. So if I send something from my account to, it's going to show up in my inbox. Which remember, and this is a place where we can temporarily put unfiled to-do lists. So here's one that I've already forwarded. I'm going to double-click on this. Now this is what it looks like. It keeps the subject line intact when I forwarded it.

It keeps the entire email intact. And it even keeps any hyper links intact that were in that email. So I can click my link right in the to-do list. It's in my inbox. Now this is something that I have forwarded to myself because I wanted to add it into my read later list. So I'm going to put it in my reading list. So I can click on this to-do list, drag it with my mouse, and let go over the list that I want to add it to. It gets removed from my inbox and put in my Read Later list.

So when I'm ready to read it, I can double click on it, click the link I wanted to read, and then mark it as completed. So that's how you can use Wunderlist to manage all aspects of your life, including sub-tasks. In the next video, I'm going to show you how you can extend Wunderlist to the browser. If you install the browser extension, you can start filing items that you read on the web

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