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In this series on productivity, author Jess Stratton takes you through the latest tools that will help you run your business and life more efficiently. Each installment covers a particular feature or technique in a different online tool, such as Google Apps, Skype, YouTube, Mint.com, Etsy, and more. Check back every Monday for tips on topics from recording and publishing video chats to managing your finances online.
Hi there. I'm Jess Stratton, and welcome to Monday productivity pointers. The Tempo Smart Calendar as an iPhone only app that pulls in your contact information, inbox, and maps to form a calendar for you that's contextually related. That is, if you have a flight that morning, you can open up Tempo and find out if you're flights on time and what gate your flight is leaving from. You can also dial into a conference call, including that very long conference call code. Finally, if you have an appointment with a client, the Tempo Smart Calendar can pull in all of the relevant emails that it thinks is related to that client.
So that you can have all the information you need with just a tap. But remember, this week we're talking about getting to appointments, and more specifically, telling people where you are, and if you're going to be late. So here's how the Tempo Smart Calendar can tell your clients that you're running just a little bit behind. This is the main screen of the Tempo Smart Calendar. There's my date, and as you can see, I do have a flight later on today. What I love about Tempo, is when you see a button next to a calendar entry like this flight. You can get more detail about the event.
For example, I can click on a button and check to see if my flight later today is on time, and if the information is available, I can even see what gate it's leaving from. I'm going to tap to get back to my calendar, because I'm interested in this meeting later on, because I'm going to be late to it and I need to notify the participants easily. Now, to really maximize the power of the Tempo Smart Calendar make sure you can get as many of your clients, family and friends into your contact list first. Because, in order to have Tempo let them know you are going to be late at the click of a button, it needs to be able to have some contact information for them.
So, I'm going to tap this meeting in the calendar. You'll see the meetings details and any emails or documents that Tempo finds in your email that it thinks is relevant to the meeting. I'm interested in this I'm Late button at the bottom of the screen. I'm going to tap the button. And now I can tap whether I want to send an email to just one person or all the contacts that have been invited to the meeting. The next step is to tap how many minutes you think you're going to be late. You can choose between five minutes to up to a half an hour. Tempo will then pop up a pre-populated email to the selected contacts, with a brief message that you're going to be however minutes late that you specified.
The message doesn't send however, so you can easily change any or all of the text. And this is also why you need to have the contact information of the people in your contact list. Because, if you wanted to do this as quickly as possible, it can pre-populate everything, you don't need to change anything in the message. And you can simply tap Send, and off your message goes. So that's a brief tour of the Tempo Smart Calendar. You can use it in place of your regular device calendar, and it can place every event in context.
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