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If you find yourself disconnected from the internet, and you need to create or edit Prezi, you're out of luck if you rely only the online editor. At times like these you'll need to use Prezi desktop software. Let's take a look at what it is, how to install it. And have a quick look at the interface and see how it differs from the online editor. And there's a big caveat here, It will differ. Prezi Desktop is always a few updates behind the online version. So expect a slightly different experience when you work offline. So Prezi Desktop is a desktop software that's available to Prezi Pro or Edu-Pro subscribers.
You can also take it for a test drive during a 30-day free trial which gives you a chance to try it out and see if you like using it before you commit to a Pro account. It runs on Mac, Windows or Linux. And for geeks like me who care about such details, the Prezi desktop application itself is an AIR app, which means that it runs on your desktop like any other desktop app but requires the AIR runtime. And the AIR runtime is required for many different apps so there's a good chance you already have it. If so, the application will be a quick one-step installation as you'll see.
If you don't already have the error runtime installed, you will need to have administrator privileges to install it. To download the Prezi desktop software, we'll go to prezi.com slash desktop. And we scroll down to our Download link. And once it's downloaded, on the Mac we have a disk image and we'll just double-click that to open it. And it shows us that all we need to do is drop the Prezi Desktop into our Application's folder. So, I will access that applications folder here, drag the presi desktop right in there. And now we can just launch it.
And we just say go ahead and open that file. And the first thing we see is we're prompted to log in to a Prezi account. This is a one time activation. You'll need an Internet connection this first run to authorize the software. And after this, you'll be able to work on your Prezi offline. So I'll log into my account and hit Activate. If you don't have an account yet, you can sign up directly from this link here. And from here, we're prompted to create a new Prezi by first choosing a template. You can choose from several different styles of templates, and any one is fine.
I'll just choose Journey, and you'll click on that, and then say Use template, click on Use template. And as you can see, the Editing environment, the interface here, is not exactly the same as the Online Editor. One of the bigger differences is that you have this traditional software menu up here at the very top. Here you can upload to Prezi.com, which allows you to synchronize between the online and offline versions, back up your Prezi, and make them embeddable and viewable online. So if you're working on your presentation on a plane, when you get to your hotel room you can sync up with Prezi.com, and make sure the latest version is available to your team.
Also the Save button here, instead of saving to the Cloud, you're actually saving to your hard drive. So speaking of that, lets take a moment now to talk about offline Prezis. The files that you actually save and open from your computer using this Prezi desktop tool. Offline Prezis are saved in the PEZ or pez file format. The files can be used like any other document file. They can be shared with other desktop users for collaboration by passing them back and forth with edits or you can archive them if you're reaching your storage limit.
On Prezi.com, and that depends on your account license. Your storage space is limited. Free accounts have up to 100 megabytes of storage space. I believe the next level is Enjoy and that has 500 megabytes, and Pro has two gigabytes at the time of this recording. If you embed lots of images or complex graphics in your Prezis, this space can fill up relatively quickly. So having the option to download and archive Prezis is important. Remember though that you'll always need that Pro license to be able to use Prezi desktop to open those pez files later.
So let's quickly compare the Prezi desktop to the online Prezi editor. The advantages are that you can archive and share actual Prezi pez files. You can work offline. And, you can also support larger video files in the offline version. In the online editor, you can insert videos, but you're limited to a 50 megabite file size. Prezi Desktop eliminates that limit provided you're embedding an FLV video file. Embedding videos rather than just linking to a YouTube video is going to be an important distinction for you when you want to present your Prezi offline.
If you're offline, you can't get to YouTube to play it. We'll talk more about importing videos later in the course. And where the online Prezi Editor wins. Its always the most recent version where the offline Prezi desktop is not always immediately updated with bug fixes and new features. There is also a possible bug which still exists as of this recording but maybe fixed in your version Prezi. Prezi desktop will let you import images and formats that aren't supported in the online editor. So if you then go ahead and upload that Prezi to your online Prezi account, those images won't show up at all.
A little download link might appear in their place. So to avoid that issue, always use fully compatible image formats, which include PNG, JPG, or GIF and we'll talk more about importing images later as well. And finally, you'll want to be mindful of your overall file size of your pezzes when you're working with the offline Prezi desktop. It's possible to create such a huge PEZ that you can't upload it to your Prezi account without going over the maximum storage limit. It's not a huge deal, unless you intend to share your Prezis online by embedding them on webpages or sharing them on prezi.com later.
So to wrap up, the Prezi desktop software is great to have if you have confidential presentations that you'd like to have only on your computer. Not hosted on Prezi's servers. Or if you're often working or presenting offline. For the rest of this course however we're going to be using the most common tool for working with Prezis, the Online Editor.
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