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In this series on productivity, author Jess Stratton takes you through the latest tools that will help you run your business and life more efficiently. Each installment covers a particular feature or technique in a different online tool, such as Google Apps, Skype, YouTube, Mint.com, Etsy, and more. Check back every Monday for tips on topics from recording and publishing video chats to managing your finances online.
I'm Jess Stratton and welcome to Monday Productivity Pointers. This is a PowerPoint presentation that I did last year on How To Be a Productive Remote Worker. You can see if I'm scrolling that there's nothing fancy about this presentation at all and that's fine. This presentation was designed for people who couldn't be at the talk itself. So, I want them to be able to read it after, an hear everything that I said. In fact, because it's for people who couldn't be there, I'm going to put it online for others to download and read it on their own time, so that everybody can benefit from it.
You'll see that it's pretty much everything that I said at the presentation except, now they can read it. There's just one thing. This presentation is the culmination of my expertise and experience. And I'm just going to go ahead and put it on the Internet for everybody to download. If they like what they read, and I want this, then they can go ahead and pass it on to somebody else so that they can benefit from it. But this presentation, has my name on it I don't want it to be changed or at least easily changed.
I'd feel much more comfortable putting this out as a PDF file instead of a PowerPoint file. It will work the same way. Each slide will be an individual page in the PDF file. And users can read it quickly by either clicking the mouse or using the right arrow key on their keyboard to advance to the next page. The best part about this solution, is that the functionality is already there in PowerPoint. You don't need anything else. So, let's take this PowerPoint and turn it into a PDF file. So that if you want to distribute your PowerPoint presentations, you can go the safe route and save it as a PDF file instead and send it out that way.
You'll also be doing people a favor because just about everybody has some means to view a PDF file on their computer. Whether it be, the free Acrobat Reader or something else. Whereas not everybody has PowerPoint. So to do this, I'm going to click File from the top menu of PowerPoint. I'll click Export, and from here it's just a matter of choosing Create PDF Document. So I can click this Create PDF button And now I'm going to get prompted to save it. I'll go ahead and save it in My Documents folder.
And you'll notice under here where it says Save as type, one of the options is PDF. I'll click Publish. And now, it's going to convert this PowerPoint file into a PDF file. And when it's done it'll open it, so let's see what we get. Here it is, look how quick this was. Now you'll notice that I'm on page one of page 73. So we took every single slide and turned it into a page. So, I'm just going to use the right arrow on my keyboard. And now I can go through this presentation.
This is a great way for people to be able to read it, in their own time, and it's also one file. I can see up here that it's called How to be a remote Worker Final.pdf. I can now take this and attach it to my email, I can upload it to my website, I can do anything I want to with it. This is a great solution. So I'm going to go ahead and close out of this now. I'm closing out of the PDF file, and as you notice, it keeps my PowerPoint file nice and intact.
So when I want to update this, if I have some new information, I can just change this text, add some more detail, do whatever I want to for my PowerPoint file. And at any time, I can go back and re-export it by selecting File>Export and then clicking Create PDF. And that way, I can save it as a new version and now I can re-send it out and say it's been updated. Or I can fix it some more and present it in a different conference. So that's how easy it is to protect your work.
The functionality is already there. You just have to save it.
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