Monday Productivity Pointers
Illustration by Neil Webb

Turning a PowerPoint presentation into a PDF


From:

Monday Productivity Pointers

with Jess Stratton and Garrick Chow and Nick Brazzi

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Video: Turning a PowerPoint presentation into a PDF

I'm Jess Stratton and welcome to Monday Productivity Pointers. This is a PowerPoint presentation that I did last year on How To Be a Productive Remote Worker. You can see if I'm scrolling that there's nothing fancy about this presentation at all and that's fine. This presentation was designed for people who couldn't be at the talk itself. So, I want them to be able to read it after, an hear everything that I said. In fact, because it's for people who couldn't be there, I'm going to put it online for others to download and read it on their own time, so that everybody can benefit from it.
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  1. 5m 23s
    1. Working with a touch app on a Windows 8 desktop PC NEW
      5m 23s
  2. 1m 11s
    1. Welcome back to Monday Productivity Pointers!
      1m 11s
  3. 12m 9s
    1. Using an Amazon filler app to qualify for free shipping
      2m 11s
    2. Using the free version of GoToMeeting
      3m 35s
    3. Creating mind maps
      6m 23s
  4. 10h 56m
    1. Running a group meeting with coworkers
      7m 19s
    2. Recording and marketing chat on air
      8m 30s
    3. Creating a quick presentation
      5m 37s
    4. Presenting from an iPad or computer
      3m 36s
    5. Migrating your accounts to Mint.com
      9m 55s
    6. Setting budgets and goals
      7m 4s
    7. Collaborating on team documents
      5m 53s
    8. Creating an online photo gallery
      4m 58s
    9. Kickstarter: Setting up your project
      10m 41s
    10. Driving traffic to your project
      5m 48s
    11. Conducting a voice call with a virtual team
      6m 40s
    12. Adding video and chat notifications
      4m 7s
    13. Accepting a payment with Square
      4m 35s
    14. Using the Square Wallet
      2m 32s
    15. Setting up shop on Etsy
      6m 31s
    16. Tracking your Etsy sales with Shop Stats
      4m 9s
    17. Raising your Klout score
      7m 3s
    18. Earning Klout perks
      4m 55s
    19. Skydrive: Collaborating on team documents
      4m 56s
    20. Skydrive: Accessing files on the go
      2m 57s
    21. Setting up Google alerts to track your data
      5m 5s
    22. Removing a page from the Google search index
      4m 42s
    23. Browsing privately in public
      4m 38s
    24. Cleaning up your session before logging out
      5m 8s
    25. Troubleshooting a remote computer with TeamViewer
      3m 42s
    26. Taking screenshots from a PC
      4m 12s
    27. Taking screenshots from a Mac
      3m 36s
    28. Setting up Find My iPhone
      3m 36s
    29. Using iCloud to find an iPhone
      3m 49s
    30. Sampling color from the screen
      5m 27s
    31. Using ColourLovers.com for inspiration
      3m 22s
    32. Get an audio clip onto YouTube using iPhoto
      5m 49s
    33. Creating playlists and customizing your YouTube channel
      5m 41s
    34. Record your screen using QuickTime
      3m 14s
    35. Record your screen using CamStudio
      2m 34s
    36. Using Tempo Smart Calendar when you are going to be late
      3m 9s
    37. Using Twist to let your customers know where you are
      3m 38s
    38. Using Wunderlist to track multiple projects
      9m 0s
    39. Use the Wunderlist browser extension to create tasks on the web
      5m 46s
    40. Using Smart Mailboxes with Mac Mail
      6m 52s
    41. Customizing the Mac Mail View
      7m 13s
    42. What's a firewall?
      7m 36s
    43. What is the Cloud?
      4m 42s
    44. Creating your own recipe with IFTTT
      7m 19s
    45. Browsing existing recipes with IFTTT
      5m 7s
    46. Installing the Feedly browser extension
      6m 34s
    47. Customizing Feedly
      6m 53s
    48. Understanding the basics of Twitter
      9m 9s
    49. Using Tweetdeck to handle multiple accounts
      9m 14s
    50. Working with URL Shorteners
      5m 45s
    51. Using bit.ly
      8m 31s
    52. Creating Quick Parts to re-use text
      6m 19s
    53. Moving your Autotext to a new computer
      6m 7s
    54. Shutting off access to social networks
      6m 18s
    55. Hiding taskbars
      2m 36s
    56. Exploring the iOS 7 Update
      10m 7s
    57. Running a productive online meeting
      3m 44s
    58. Getting meeting minutes faster
      6m 47s
    59. TextExpander for Mac
      7m 6s
    60. Breevy for Windows
      3m 44s
    61. Using Smart Folders on a Mac
      5m 52s
    62. Using Windows Libraries
      4m 25s
    63. Finding large attachments in your email apps
      5m 13s
    64. Use Ninite to install all your PC apps at once
      3m 30s
    65. Use Get Mac Apps to install your Mac apps at once
      2m 56s
    66. Creating a disposable email address with Guerrilla mail
      4m 7s
    67. Creating an email address that lasts only 10 minutes
      3m 16s
    68. Finding and adding local vendors to enhance your iOS reminders
      3m 45s
    69. Adding geofencing to Find My Friends
      3m 20s
    70. Turning a Word document contract into a PDF
      4m 1s
    71. Turning a PowerPoint presentation into a PDF
      4m 10s
    72. Resetting browser site passwords
      7m 11s
    73. Disabling toolbars, resizing screens, and accidentally closed tabs
      7m 42s
    74. Identifying your wifi's weakest link
      7m 59s
    75. Setting up dual band speed on your router
      7m 36s
    76. Add your social media activity to your website
      8m 54s
    77. Using WordPress mobile to update on the go
      4m 48s
    78. Matching the header row on your spreadsheet files
      8m 20s
    79. Using a formula to merge first and last name columns
      5m 58s
    80. Using JoliDrive to browse cloud app data
      5m 11s
    81. Using JoliDrive on an iPad
      4m 31s
    82. Finding deals on eBay using misspelled listings
      4m 18s
    83. Searching for promotional and coupon codes online
      5m 52s
    84. Sending real postcards from your computer with Postagram
      4m 25s
    85. Using Postagram to send a real postcard from your smartphone
      3m 55s
    86. Getting to Inbox Zero
      11m 4s
    87. Using existing GMail labels with Mailbox
      3m 19s
    88. Adding 2-step authentication
      3m 39s
    89. Enabling in-app PIN codes
      3m 31s
    90. Accessing your digital movies
      5m 20s
    91. Copying movies onto a device
      3m 25s
    92. Using Genius Scan to scan your documents
      3m 34s
    93. Sending your scans
      2m 41s
    94. Using Acrobat to ink sign a PDF
      4m 49s
    95. Writing a letter of recommendation
      7m 49s
    96. Constructing a successful press release
      4m 48s
    97. Troubleshooting wireless security
      4m 48s
    98. Writing a claim letter
      5m 22s
    99. The best reasons to try online chat customer service
      5m 9s
    100. How to do a firmware update
      6m 34s
    101. Siri, your iPhone assistant
      4m 48s
    102. Writing an email that gets read
      4m 51s
    103. Writing an email that requires action
      2m 54s
    104. Your Blu-ray questions answered
      3m 50s
    105. Using LittleBit to photograph your goal progress
      3m 9s
    106. Exporting WordPress blog entries
      3m 28s
    107. Understanding how Office 365 works
      5m 9s
    108. Using Waze for crowdsourced GPS
      2m 58s
    109. Downloading your Facebook timeline
      3m 10s
    110. Scheduling email with Boomerang
      4m 24s
    111. Google Labs for Calendar
      2m 58s
    112. Finding missing songs in iTunes on your iPhone
      2m 10s
    113. Requesting your Twitter archive
      2m 59s
    114. Using Doodle for easy group scheduling
      4m 59s
    115. Easily remote to another computer with Join.me
      3m 47s
    116. Keyboard shortcuts for YouTube
      2m 58s
    117. Easily annotate images with Skitch
      6m 4s
    118. Migrating to Google Apps
      9m 31s
    119. Get your Google Calendar schedule by email every morning
      3m 3s
    120. Blurring photos for posting on social networks
      6m 41s
    121. Using supplemental To Do apps
      3m 43s
    122. Getting alerts for Amazon price drops
      2m 36s
    123. Four tips to teach kids about websites
      8m 19s
    124. Caring for family members from afar
      4m 39s
    125. Using Google Sheets to make templates
      4m 35s

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Watch the Online Video Course Monday Productivity Pointers
11h 21m Appropriate for all Mar 25, 2013 Updated Jul 27, 2015

Viewers: in countries Watching now:

In this series on productivity, author Jess Stratton takes you through the latest tools that will help you run your business and life more efficiently. Each installment covers a particular feature or technique in a different online tool, such as Google Apps, Skype, YouTube, Mint.com, Etsy, and more. Learn about topics ranging from recording and publishing video chats to managing your finances online.

Subjects:
Business Education + Elearning
Software:
iOS
Authors:
Jess Stratton Garrick Chow Nick Brazzi

Turning a PowerPoint presentation into a PDF

I'm Jess Stratton and welcome to Monday Productivity Pointers. This is a PowerPoint presentation that I did last year on How To Be a Productive Remote Worker. You can see if I'm scrolling that there's nothing fancy about this presentation at all and that's fine. This presentation was designed for people who couldn't be at the talk itself. So, I want them to be able to read it after, an hear everything that I said. In fact, because it's for people who couldn't be there, I'm going to put it online for others to download and read it on their own time, so that everybody can benefit from it.

You'll see that it's pretty much everything that I said at the presentation except, now they can read it. There's just one thing. This presentation is the culmination of my expertise and experience. And I'm just going to go ahead and put it on the Internet for everybody to download. If they like what they read, and I want this, then they can go ahead and pass it on to somebody else so that they can benefit from it. But this presentation, has my name on it I don't want it to be changed or at least easily changed.

I'd feel much more comfortable putting this out as a PDF file instead of a PowerPoint file. It will work the same way. Each slide will be an individual page in the PDF file. And users can read it quickly by either clicking the mouse or using the right arrow key on their keyboard to advance to the next page. The best part about this solution, is that the functionality is already there in PowerPoint. You don't need anything else. So, let's take this PowerPoint and turn it into a PDF file. So that if you want to distribute your PowerPoint presentations, you can go the safe route and save it as a PDF file instead and send it out that way.

You'll also be doing people a favor because just about everybody has some means to view a PDF file on their computer. Whether it be, the free Acrobat Reader or something else. Whereas not everybody has PowerPoint. So to do this, I'm going to click File from the top menu of PowerPoint. I'll click Export, and from here it's just a matter of choosing Create PDF Document. So I can click this Create PDF button And now I'm going to get prompted to save it. I'll go ahead and save it in My Documents folder.

And you'll notice under here where it says Save as type, one of the options is PDF. I'll click Publish. And now, it's going to convert this PowerPoint file into a PDF file. And when it's done it'll open it, so let's see what we get. Here it is, look how quick this was. Now you'll notice that I'm on page one of page 73. So we took every single slide and turned it into a page. So, I'm just going to use the right arrow on my keyboard. And now I can go through this presentation.

This is a great way for people to be able to read it, in their own time, and it's also one file. I can see up here that it's called How to be a remote Worker Final.pdf. I can now take this and attach it to my email, I can upload it to my website, I can do anything I want to with it. This is a great solution. So I'm going to go ahead and close out of this now. I'm closing out of the PDF file, and as you notice, it keeps my PowerPoint file nice and intact.

So when I want to update this, if I have some new information, I can just change this text, add some more detail, do whatever I want to for my PowerPoint file. And at any time, I can go back and re-export it by selecting File>Export and then clicking Create PDF. And that way, I can save it as a new version and now I can re-send it out and say it's been updated. Or I can fix it some more and present it in a different conference. So that's how easy it is to protect your work.

The functionality is already there. You just have to save it.

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