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TextExpander for Mac

From: Monday Productivity Pointers

Video: TextExpander for Mac

Hi there. Well, in this video, I'm going to show you With TextExpander on the Mac, you can To find and download TextExpander, open your browser to smilesoftware.com/textexpander.

TextExpander for Mac

Hi there. I am Jess Stratton and welcome to Monday Productivity Pointers. In an earlier version of Monday Productivity, I showed you how you can use text expansion in a Microsoft Word Document and how to expand all sorts of long pieces of text, like paragraphs, and even include images and tables. Well, in this video, I'm going to show you how you can expand that to your entire operating system using a text expansion app. Now in this particular video, I'm going to be focusing on the Mac using an app called TextExpander.

Don't worry, Windows users. The next video is just for you. With TextExpander on the Mac, you can do things like quickly input your home address. You can even create hyperlinks out of copied URLs that you've copied into your clip board. With just a key code, you can expand text all over the operating system. So I'm going to show you some cool things that you can do with text expander. To find and download TextExpander, open your browser to smilesoftware.com/textexpander.

This is going to bring you to a site, where you can download the free trial to see what it can do for you. I've already done that. So I'm going to open up TextExpander and show you how to do some basic configuration. Now, to know that TextExpander is running, I can see that in the top right hand side of my Mac, the words t and e are in the little icon. This means that TextExpander is now listening for any key words that I might be typing. Anywhere in my operating system. So here's the main TextExpander screen.

The first thing that I can do is play around with the built in items that they've given me. For example, I can have a signature file appear whenever I type this particular phrase. Whenever I type ;sig1, this will pop up on the screen. Now remember, I can type in ;sig1 anywhere on my operating system. Whether I'm using the browser, whether I'm using an email program, it doesn't matter.

So I can put in my signature file. And now I can move on to the next items. I can put in a default URL that I find myself typing often, and I can have this pop up whenever I type ;web. I can do the same thing with my home address, phone number, even my email. I can have more than one e-mail too. For example, I can have ;EM1, and I can create a new one at any time by clicking this plus at the bottom left hand side, and clicking New Snippet.

I can also have it automatically put in today's date. And the really neat thing, as you can actually have TextExpander fill in forms for you. The example that it gives is actually something that I could find myself using if you work with a Non-profit. This is an example of when you might want to fill in a form. So the default that they give you is a donation thanks. Clicking on that will show you that it's a template of some text. Now, anytime you see this number sign, fill text, name equals person, this is a fill in field so that you're going to get prompted every time you use this shortcut to fill in the names.

They're using this as an example, of somebody that gets numerous donations to their organization. It's a very huge time expense, to always type out the same thank you letter to these people. So with TextExpander, you can fill in all the values that you need for your email, an send it out quickly. You could also put it into a Word document if you wanted to print it out and mail it instead of sending out an email. Because remember, this works anywhere on the computer. So let's see these things in actions so that you can actually make some sense out of what it can do for you.

I'll just be working in my mail for now, because it's a quick way to show you what it can do. I'll create a new mail. So let's start using some of these items. For example, if I wanted to put in my signature file, I can come down here and type my shortcut, ;sig1. You'll notice that my ;sig1 went away. I didn't even have to hit the enter key. Right away my text got populated in. I could also put in my website if you find yourself typing that all the time. You'll notice that it put it in. Again, I didn't have to hit enter.

It also makes a little noise every time it autofills something, just so you're aware of it. I can put in the home address. The neat thing is, as you saw with the website, I can do it inline according to where I'm working. I can do it on the same line, it doesn't even have to be in its own paragraph. Anywhere I type that particular key combination, it's going to get replaced with this particular text. So let's look at how our fill in fields would work. Remember that donation form that they gave us as an example? Let's see that in action. I can type THXDON.

That was the hot key. Once I type that in, you can see the fill-in forms that, that formula that we saw earlier created. So every time I type this particular key combination, I'm going to get this particular form so I can put in the values that I want each time I use it. I can type the name. I can type the donation amount and I can select from a pulldown of what the funds are going to be used for. I click OK. The e-mail gets populated and I can even go one step further, take this last line out.

And put in my signature file. So as you can see, that was a very quick way to create an entire email. And remember, you could have also populated that into a Word document. So that's a little bit of what TextExpander can do for you. It's a great way to put into a long URL and a browser. Remember you can open up a browser and go to a site and put in that site very quickly with our ;web. There's lots of things that you can do. I recommend you download TextExpander and play around with all the snippets that you can add to it.

In the next video I'll show you what your options are for TextExpander if you're a window's user.

Show transcript

This video is part of

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Monday Productivity Pointers

121 video lessons · 50634 viewers

Jess Stratton

Expand all | Collapse all
  1. 9m 31s
    1. Migrating to Google Apps
      9m 31s
  2. 10h 24m
    1. Welcome to the series
      1m 13s
    2. Running a group meeting with coworkers
      7m 19s
    3. Recording and marketing chat on air
      8m 30s
    4. Creating a quick presentation
      5m 37s
    5. Presenting from an iPad or computer
      3m 36s
    6. Migrating your accounts to Mint.com
      9m 55s
    7. Setting budgets and goals
      7m 4s
    8. Collaborating on team documents
      5m 53s
    9. Creating an online photo gallery
      4m 58s
    10. Kickstarter: Setting up your project
      10m 41s
    11. Driving traffic to your project
      5m 48s
    12. Conducting a voice call with a virtual team
      6m 40s
    13. Adding video and chat notifications
      4m 7s
    14. Accepting a payment with Square
      4m 35s
    15. Using the Square Wallet
      2m 32s
    16. Setting up shop on Etsy
      6m 31s
    17. Tracking your Etsy sales with Shop Stats
      4m 9s
    18. Raising your Klout score
      7m 3s
    19. Earning Klout perks
      4m 55s
    20. Skydrive: Collaborating on team documents
      4m 56s
    21. Skydrive: Accessing files on the go
      2m 57s
    22. Setting up Google alerts to track your data
      5m 5s
    23. Removing a page from the Google search index
      4m 42s
    24. Browsing privately in public
      4m 38s
    25. Cleaning up your session before logging out
      5m 8s
    26. Troubleshooting a remote computer with TeamViewer
      3m 42s
    27. Taking screenshots from a PC
      4m 12s
    28. Taking screenshots from a Mac
      3m 36s
    29. Setting up Find My iPhone
      3m 36s
    30. Using iCloud to find an iPhone
      3m 49s
    31. Sampling color from the screen
      5m 27s
    32. Using ColourLovers.com for inspiration
      3m 22s
    33. Get an audio clip onto YouTube using iPhoto
      5m 49s
    34. Creating playlists and customizing your YouTube channel
      5m 41s
    35. Record your screen using QuickTime
      3m 14s
    36. Record your screen using CamStudio
      2m 34s
    37. Using Tempo Smart Calendar when you are going to be late
      3m 9s
    38. Using Twist to let your customers know where you are
      3m 38s
    39. Using Wunderlist to track multiple projects
      9m 0s
    40. Use the Wunderlist browser extension to create tasks on the web
      5m 46s
    41. Using Smart Mailboxes with Mac Mail
      6m 52s
    42. Customizing the Mac Mail View
      7m 13s
    43. What's a firewall?
      7m 36s
    44. What is the Cloud?
      4m 42s
    45. Creating your own recipe with IFTTT
      7m 19s
    46. Browsing existing recipes with IFTTT
      5m 7s
    47. Installing the Feedly browser extension
      6m 34s
    48. Customizing Feedly
      6m 53s
    49. Understanding the basics of Twitter
      9m 9s
    50. Using Tweetdeck to handle multiple accounts
      9m 14s
    51. Working with URL Shorteners
      5m 45s
    52. Using bit.ly
      8m 31s
    53. Creating Quick Parts to re-use text
      6m 19s
    54. Moving your Autotext to a new computer
      6m 7s
    55. Shutting off access to social networks
      6m 18s
    56. Hiding taskbars
      2m 36s
    57. Exploring the iOS 7 Update
      10m 7s
    58. Running a productive online meeting
      3m 44s
    59. Getting meeting minutes faster
      6m 47s
    60. TextExpander for Mac
      7m 6s
    61. Breevy for Windows
      3m 44s
    62. Using Smart Folders on a Mac
      5m 52s
    63. Using Windows Libraries
      4m 25s
    64. Finding large attachments in your email apps
      5m 13s
    65. Use Ninite to install all your PC apps at once
      3m 30s
    66. Use Get Mac Apps to install your Mac apps at once
      2m 56s
    67. Creating a disposable email address with Guerrilla mail
      4m 7s
    68. Creating an email address that lasts only 10 minutes
      3m 16s
    69. Finding and adding local vendors to enhance your iOS reminders
      3m 45s
    70. Adding geofencing to Find My Friends
      3m 20s
    71. Turning a Word document contract into a PDF
      4m 1s
    72. Turning a PowerPoint presentation into a PDF
      4m 10s
    73. Resetting browser site passwords
      7m 11s
    74. Disabling toolbars, resizing screens, and accidentally closed tabs
      7m 42s
    75. Identifying your wifi's weakest link
      7m 59s
    76. Setting up dual band speed on your router
      7m 36s
    77. Add your social media activity to your website
      8m 54s
    78. Using WordPress mobile to update on the go
      4m 48s
    79. Matching the header row on your spreadsheet files
      8m 20s
    80. Using a formula to merge first and last name columns
      5m 58s
    81. Using JoliDrive to browse cloud app data
      5m 11s
    82. Using JoliDrive on an iPad
      4m 31s
    83. Finding deals on eBay using misspelled listings
      4m 18s
    84. Searching for promotional and coupon codes online
      5m 52s
    85. Sending real postcards from your computer with Postagram
      4m 25s
    86. Using Postagram to send a real postcard from your smartphone
      3m 55s
    87. Getting to Inbox Zero
      11m 4s
    88. Using existing GMail labels with Mailbox
      3m 19s
    89. Adding 2-step authentication
      3m 39s
    90. Enabling in-app PIN codes
      3m 31s
    91. Accessing your digital movies
      5m 20s
    92. Copying movies onto a device
      3m 25s
    93. Using Genius Scan to scan your documents
      3m 34s
    94. Sending your scans
      2m 41s
    95. Using Acrobat to ink sign a PDF
      4m 49s
    96. Writing a letter of recommendation
      7m 49s
    97. Constructing a successful press release
      4m 48s
    98. Troubleshooting wireless security
      4m 48s
    99. Writing a claim letter
      5m 22s
    100. The best reasons to try online chat customer service
      5m 9s
    101. How to do a firmware update
      6m 34s
    102. Siri, your iPhone assistant
      4m 48s
    103. Writing an email that gets read
      4m 51s
    104. Writing an email that requires action
      2m 54s
    105. Your Blu-ray questions answered
      3m 50s
    106. Using LittleBit to photograph your goal progress
      3m 9s
    107. Exporting WordPress blog entries
      3m 28s
    108. Understanding how Office 365 works
      5m 9s
    109. Using Waze for crowdsourced GPS
      2m 58s
    110. Downloading your Facebook timeline
      3m 10s
    111. Scheduling email with Boomerang
      4m 24s
    112. Google Labs for Calendar
      2m 58s
    113. Finding missing songs in iTunes on your iPhone
      2m 10s
    114. Requesting your Twitter archive
      2m 59s
    115. Using Doodle for easy group scheduling
      4m 59s
    116. Easily remote to another computer with Join.me
      3m 47s
    117. Keyboard shortcuts for YouTube
      2m 58s
    118. Easily annotate images with Skitch
      6m 4s
    119. Blurring photos for posting on social networks
      6m 41s
    120. Get your Google Calendar schedule by email every morning
      3m 3s

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