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In this series on productivity, author Jess Stratton takes you through the latest tools that will help you run your business and life more efficiently. Each installment covers a particular feature or technique in a different online tool, such as Google Apps, Skype, YouTube, Mint.com, Etsy, and more. Check back every Monday for tips on topics from recording and publishing video chats to managing your finances online.
Hi there, Jess Stratton here and welcome to Monday Productivity Pointers. In the last video, we took screenshots on the PC and saved them to your computer or sent them via email. This time, we're going to do the same thing except we're going to do it on the Mac. Now, the Mac has both a tool or you can take screenshots directly by using keyboard shortcuts to save them right to your computer. The tool's called Grab. And like the last video, there is nothing you'd to download. The tool comes right on your computer.
Let's begin. I've gone to file open, and this is what I want to take a screenshot of. So we're going to do this twice. The first time I'm going to show you how to do it using the actual tool itself. On the top right, I'm going to select and do a Spotlight Search for Grab. Select Grab. And now, it's running. I know it's running, because I can see the word Grab on the top left hand side. To capture your screen, click the Capture button at the top of the screen. There's some choices. You can capture just a Selection of your screen so that you can click and drag and choose what you want.
You can select the active Window, which is the active screen you have up, or you can take the entire Screen. The two that you'll probably find your self using the most however, is Selection and Window. I think these are the most useful. I'll show you what I mean. Let's choose Selection. The first option is to drag a portion of the screen we want to capture. You'll see that the mouse pointer has changed because it's waiting for me to click and drag. You can click, drag and let go when I've got what I want. Now it's going to pop up with an unsaved photo.
This is the area that I took of my screen. From here I can choose File, Save and put it somewhere on my Desktop Click Save. And there's my file. I can also take the active window. If I choose Grab again, select Capture, Window. I can choose my Window, which is useful if I have more than one open. I’ll get the camera to appear. I can click anywhere on the active window, and it will open up a new screenshot just of that window.
You’ll notice it didn’t take the rest of the desktop with it. I’m not going to Save this one. Now, if you’re good with keyboard shortcuts, this one’s fantastic. You don’t even need grab open. You just need to remember what the keyboard shortcuts are. Here’s my two favorites. Cmd+Shift+4 will change the mouse to a cross hair. Now I can click and drag, let go, and it will automatically save the file right to my desktop. So that was to select an area. To select the window automatically hit Cmd+Shift+4 and then the space bar.
There's that camera icon again. I can hover the mouse over the window I want, select it. And again, it will automatically save it to my desktop. From here, I can open up an email such as, here's what I see on my screen. Here's the screenshot. Take the one I want from my desktop, and drag it right in. That's how easy it is to take a screenshot or even select an area on your screen very quickly, save it to the desktop, create a new email and drag it right in.
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