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In this series on productivity, author Jess Stratton takes you through the latest tools that will help you run your business and life more efficiently. Each installment covers a particular feature or technique in a different online tool, such as Google Apps, Skype, YouTube, Mint.com, Etsy, and more. Check back every Monday for tips on topics from recording and publishing video chats to managing your finances online.
Hi, this is Jess Stratton and welcome to Monday Productivity Pointers. This week we're talking about SkyDrive. SkyDrive is a free app from Microsoft that offers file synchronization and storage capabilities. Users get seven gigs of space to use for file storage. You can put anything you want up there and you can create new docs right from Microsoft. Today, I'm going to show you how to create new docs right from the browser, but also how you can use SkyDrive from within Microsoft Office products in themselves, like Office 2013.
So let's jump right in. On my computer, I went to skydrive.com, and it brings me here. Now I already have my own account, so I'm going to go ahead an log in. Otherwise, you can just, create an account right here at the bottom of the page. One I sign in, it takes me right to my SkyDrive site. Now, here's where I can create documents or share them or file them, but if I just want to see what I have here right now, I can click on my folders. It defaults by giving me three folders; documents, pictures, and public, so anybody can view them.
I can send a link. I'm going to go into my documents and I have one document in here right now. The neat thing is, right now I'm on the web, but I can actually access my SkyDrive right from Word. If I click down here to Microsoft Word. I'm in Word 2013. And now I want to open a document. So I'm going to click, Open other documents. I've linked up my SkyDrive account right in Word by coming down to account, and signing in here. So when I click open other documents, my SkyDrive account shows up in the list.
I can click on it, and I can see my documents folder. Click on that, and here's my doc. I can click Open and start working on it directly from that SkyDrive account. I can edit it, and then save it back up. Now something else that I could do, is create an entirely new document, and save it right up to my SkyDrive. For example, if I have Word open, create a new blank document. And click Save. I don't even have to save it to my computer. I can save it right to SkyDrive, in the Save as menu, I can choose SkyDrive, pick my documents folder, give it a name. This is a test is just find, hit Save.
And my document gets saved directly to SkyDrive. Now let's see how long it takes to get here. If I refresh this, the number count's already gone up. Here's my doc, it's already available to me from anywhere I have internet access, and a browser. The next thing that I can do that's really neat, is actually create a document, and work on it right from skydrive.com. I'm going to click Create, and select Word document. I can give it a name. I'll call this one, Meeting Minutes. Hit Create, and now I can start editing it right online.
Once the work web app loads up, I can start creating my document. I'll just put some sample data in here. Just so you can get a feel for it. Now we can type some agenda minutes. Next, x. When I'm all done, I can Save it, go back to SkyDrive. See my doc, and I can File it too. I can create a folder and move it to my folder. To create a folder, I click on Plus and then folder. I'm going to call this one, Meeting minute because I'm going to assume that every month I can put in a new meeting minute.
I can place a checkmark next to my file select Manage > Move to, and select My folder. Now, not only have I created docs, but I can actually organize them into a really good structure right from SkyDrive Online. So this is how you use SkyDrive. You can actually have a mobile office, create documents on the go, create folders on the go, and even work with SkyDrive files in the cloud right from Word and Powerpoint 2013 right on your computer.
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