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In this series on productivity, author Jess Stratton takes you through the latest tools that will help you run your business and life more efficiently. Each installment covers a particular feature or technique in a different online tool, such as Google Apps, Skype, YouTube, Mint.com, Etsy, and more. Check back every Monday for tips on topics from recording and publishing video chats to managing your finances online.
Hi there, Jess Stratton here, and welcome to Monday Productivity Pointers. This week we're still talking about SkyDrive, and today I'm going to show you the iPhone app for SkyDrive, the free Microsoft product. It allows file synchronization and file storage. Last time I showed you how you can create docs online and access them online. Well, today we're going to add to that a convenience of being able to take that anywhere you go on the iPhone. As a remote worker for a company, and a technology coach for small business owners and home users, and a busy mom.
I love the fact that I can conduct business anywhere. I can see changes and approve them and not have to wait, and even file them directly from my email. This is what I'm going to be showing you today. How to use SkyDrive on the iPhone? On the iPhone, I have already downloaded the SkyDrive app and I have logged in as myself. If I tap on the app, it's going to take me right in to see all the files that I would have seen if I was looking in skydrive.com in a browser. You may remember these from the last video. Here's my Meeting Minutes folder I created.
I can tap Documents to get back. Here's my speaker notes and my test documents that I made. I can also tap on them and view them. I can pinch the screen to zoom in so that I can read them a little bit better. I can't edit them. But if I have any other software that will let me do that on the phone, I can tap the arrow icon and open it in something else. Now ,I'm going to go back to Documents for a second because I can also look to see all the files that are shared with me. Nothing's been shared with me yet, but if someone else who uses SkyDrive had, they would show up here.
Now there's one more cool thing I want to show you, and I'm going to head into my email for that. I can keep a clean inbox using SkyDrive. For example, here's an email with an attachment on it. It's a document and I want to start working with it right from the road. I want to get it out of my inbox and into SkyDrive. So I'm going to tap on that document, click the arrow, and open it in SkyDrive. From here, I can tap the up arrow in the bottom icon, and choose where to put it. I'm going to upload it to my Documents folder.
Tap Select This Location. And all of a sudden my files are uploaded. Now it's done. I can access this file from anywhere. And the best part about it, I can go back to my inbox and delete this email. I don't need it anymore. I filed it and now I can forget about it. You see how easy it is to turn your phone into a mobile office using SkyDrive. You can access your files, look at them, open them up in other editing software, and even keep your inbox nice and clean.
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