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In this series on productivity, author Jess Stratton takes you through the latest tools that will help you run your business and life more efficiently. Each installment covers a particular feature or technique in a different online tool, such as Google Apps, Skype, YouTube, Mint.com, Etsy, and more. Check back every Monday for tips on topics from recording and publishing video chats to managing your finances online.
Hi, I'm Jess Stratton and welcome to Monday Productivity Pointers. This week, we're talking about Keynote for the iPad. In the last video, I showed you how easy it is build gorgeous professional looking slides really quickly. So in this video, the million dollar question is, now what? You've got the presentation. How do you present with it? There's a few ways that you can present on the iPad. And trust me on this one. All of them involve calling ahead to find out what your options are. To present on the iPad directly, if the place you're going to, and you're lucky enough that you have an Apple TV there, then you could just use airplane mirroring, and present right on their screens.
No additional wires or adapters are necessary. You could also use a VGA adapter and plug that into your iPad and then again right into their projection systems. But what happens if you didn't know you were presenting? You have your iPad, you don't have any connectors and there's no Apple TV there. Now what? This is why I like to use iCloud on all my iOS devices. If you have it set to backup documents and data, then you can actually go to any web browser and download your presentation and put it on their systems that way.
This is what I'm going to show you how to do right now. On my iPad, I had long since turned on iCloud, put in my username and password, on the iOS device. And set it to sync my documents and data. So now it's available from any browser. I can go to iCloud.com and now I'm going to put in my Apple ID and password. You need to put in the same Apple ID and password that you use for your iCloud account. Once I've signed in, all the items that I have synced with iCloud I can get to here, except for my photo stream.
But where's my presentations? They are actually in the iWork icon. I'm going to click on iWork, and here's where any pages, numbers, or keynote presentations are available. Here's a quarterly updates document. This is a document, a keynote presentation, actually, that I created on my iPad. And here it is. So if I walk into a place where I need to present, it's on the iPad, and I dunno how to get it off the iPad, I can log into a browser at the place where I'm presenting, come down here, and click Download right on that presentation.
Now because I'm using a Mac right now, I only had the option to download it as a Keynote 09 file. Because I have Keynote installed. But if I'm on a PC or if I don't have Keynote installed, I can still download it as a PDF or as a PowerPoint file. I can also upload files to get them on my iPad, it goes the other way. I can click this little gear, in the top right. And click Upload Presentation. From here, I can choose my Keynote file. Here's my marketing presentation.
I can select Choose. And now it's going to upload. And because my iCloud is syncing documents and data, it won't take long at all for this marketing presentation Keynote file to appear on my iPad. So it's really neat. It goes both ways. You can access your presentations from anywhere, as long as you have iCloud turned on and it's syncing documents and data.
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