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Moving your Autotext to a new computer

From: Monday Productivity Pointers

Video: Moving your Autotext to a new computer

Jess Stratton here and welcome to Monday Productivity Pointers. In the last video, I showed you how easy it was to create your own AutoText So, what happens when you get a new computer, That's because your old auto text entries need It's one file that needs to be copied from your old computer pasted to your new one.

Moving your Autotext to a new computer

Jess Stratton here and welcome to Monday Productivity Pointers. In the last video, I showed you how easy it was to create your own AutoText entries in Microsoft Word so that you can keep reusing text that you type all the time. In fact, I encouraged you to make as many Quick Part entries as you possibly could. With all the entries that you type all the time. So, what happens when you get a new computer, sit down to a fresh installation of Microsoft Word and out of habit punch in your key combination and no text pops up.

That's because your old auto text entries need to first be brought over to the new computer. It's one file that needs to be copied from your old computer pasted to your new one. Now, the trick is knowing what file and where it needs to go. In this video, I'm going to show you how you can track down that elusive file and copy it. Now, to get it over to the new computer, it's just a matter of maybe transferring it through a network drive. Emailing it to yourself or putting it on a flash drive any of those will work.

But we're going to concentrate on finding that file. I've got my Windows machine opened and I've opened up Windows Explorer. Now when you open it up it defaults to Libraries but I'm going to come down here on the left hand side and click Computer. Because I want to search for my Building Blocks file and I need to find it on the entire computer. So on the right hand side in the search box, click your mouse, and you're going to type building blocks..x. Now building blocks is indeed two words. Hit the enter key and your computer is going to start searching.

So remember if you saved your files in the building blocks template you only need to look for one file, building blocks. If you saved it in the normal template you also have to search for normal.dot. Now we've got quite a few results here. I'm going to show you how to find the file that you need. The first thing that you need to look at is the icon on the left side. These are searches, and these are documents. You may also have forgery icons in here, and that's not what you want. So right away you can narrow it down to only documents.

Now the next thing that you need to know to make sure it's the right building block..x is you want the one that's in your Window's profile. You can see here that this one is in C/Users/JessStratton, so that looks pretty good. It's probably the one we want. Now there's also another file here that's located in a profile also. But this one's called built in building blocks. That's not the right one. So we can cancel out all these because they're not actually called building blocks, and some of them aren't even in any user profile locations. This one looks good.

Now if it comes down to a few an you really aren't sure which one you want A trick that you can do is to go into Microsoft Word and quickly create a brand new Quick Cards text, save it in the building blocks template and do your search again. You can see here, it tells you what the date modified of each file is. So if the date modified is today because you just created an entry you'll know that, that's the right file. So once you've got the file, you've identified it, right-click with your mouse and you have a few options here.

You can send it to a flash drive, a USB drive. You can copy and paste it into another drive. You can share it on the network or you can even e-mail it to yourself as an attachment. The trick is, you need to get it on some sort of media so that you can put it on the new computer. Now I'm going to close out of this search, because if we're on the new computer we need to do the exact same thing. Come over to the new computer, open up Windows Explorer. Click Computer, and on the top right hand side search for Building Blocks.dotx.

Hit the Return key so the search can happen. Now you'll have a default Building Blocks.dotx. If it's a brand new computer and you've opened up Microsoft Word on that computer, you'll still have a Building Blocks file. There just won't be anything in it. Look for the one that's got your user profile, you'll need to know what the login name for the new Windows machine is. And what we always do before we make a change to a system file is back up the old one. So right-click this one, copy it and paste in onto the desktop.

This way if anything happens or you accidently overwrite the wrong file, you can always come here. You've got your backup and you can restore it. So try to make that a habit. Now that you've identified the folder remember, we're on the new computer now. You can right-click with your mouse. And scroll all the way to the bottom and chose Open file location. This is a really quick way to get to that long, ugly folder list. So now that we're in the folder, you can right-click and choose Paste.

Once you're in the right folder. You need to go to your USB flash drive or your file attachment that you emailed to yourself with your old file and copy it to the clipboard. And then you can come in here, right-click, and choose Paste. it's going to paste the building blocks in. You can rename the old one. And right-click and rename the new one, building blocks. What you've now done, is you've overwrote, the existing empty building blocks with your old, populated building blocks.

Now you can close out of everything, open up Microsoft Word, start typing your auto-text, an it'll pop up. So that's how you move, building blocks entries from one Microsoft Word installation, to another one.

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This video is part of

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Monday Productivity Pointers

118 video lessons · 48858 viewers

Jess Stratton
Author

 
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  1. 6m 4s
    1. Easily annotate images with Skitch
      6m 4s
  2. 10h 8m
    1. Welcome to the series
      1m 13s
    2. Running a group meeting with coworkers
      7m 19s
    3. Recording and marketing chat on air
      8m 30s
    4. Creating a quick presentation
      5m 37s
    5. Presenting from an iPad or computer
      3m 36s
    6. Migrating your accounts to Mint.com
      9m 55s
    7. Setting budgets and goals
      7m 4s
    8. Collaborating on team documents
      5m 53s
    9. Creating an online photo gallery
      4m 58s
    10. Kickstarter: Setting up your project
      10m 41s
    11. Driving traffic to your project
      5m 48s
    12. Conducting a voice call with a virtual team
      6m 40s
    13. Adding video and chat notifications
      4m 7s
    14. Accepting a payment with Square
      4m 35s
    15. Using the Square Wallet
      2m 32s
    16. Setting up shop on Etsy
      6m 31s
    17. Tracking your Etsy sales with Shop Stats
      4m 9s
    18. Raising your Klout score
      7m 3s
    19. Earning Klout perks
      4m 55s
    20. Skydrive: Collaborating on team documents
      4m 56s
    21. Skydrive: Accessing files on the go
      2m 57s
    22. Setting up Google alerts to track your data
      5m 5s
    23. Removing a page from the Google search index
      4m 42s
    24. Browsing privately in public
      4m 38s
    25. Cleaning up your session before logging out
      5m 8s
    26. Troubleshooting a remote computer with TeamViewer
      3m 42s
    27. Taking screenshots from a PC
      4m 12s
    28. Taking screenshots from a Mac
      3m 36s
    29. Setting up Find My iPhone
      3m 36s
    30. Using iCloud to find an iPhone
      3m 49s
    31. Sampling color from the screen
      5m 27s
    32. Using ColourLovers.com for inspiration
      3m 22s
    33. Get an audio clip onto YouTube using iPhoto
      5m 49s
    34. Creating playlists and customizing your YouTube channel
      5m 41s
    35. Record your screen using QuickTime
      3m 14s
    36. Record your screen using CamStudio
      2m 34s
    37. Using Tempo Smart Calendar when you are going to be late
      3m 9s
    38. Using Twist to let your customers know where you are
      3m 38s
    39. Using Wunderlist to track multiple projects
      9m 0s
    40. Use the Wunderlist browser extension to create tasks on the web
      5m 46s
    41. Using Smart Mailboxes with Mac Mail
      6m 52s
    42. Customizing the Mac Mail View
      7m 13s
    43. What's a firewall?
      7m 36s
    44. What is the Cloud?
      4m 42s
    45. Creating your own recipe with IFTTT
      7m 19s
    46. Browsing existing recipes with IFTTT
      5m 7s
    47. Installing the Feedly browser extension
      6m 34s
    48. Customizing Feedly
      6m 53s
    49. Understanding the basics of Twitter
      9m 9s
    50. Using Tweetdeck to handle multiple accounts
      9m 14s
    51. Working with URL Shorteners
      5m 45s
    52. Using bit.ly
      8m 31s
    53. Creating Quick Parts to re-use text
      6m 19s
    54. Moving your Autotext to a new computer
      6m 7s
    55. Shutting off access to social networks
      6m 18s
    56. Hiding taskbars
      2m 36s
    57. Exploring the iOS 7 Update
      10m 7s
    58. Running a productive online meeting
      3m 44s
    59. Getting meeting minutes faster
      6m 47s
    60. TextExpander for Mac
      7m 6s
    61. Breevy for Windows
      3m 44s
    62. Using Smart Folders on a Mac
      5m 52s
    63. Using Windows Libraries
      4m 25s
    64. Finding large attachments in your email apps
      5m 13s
    65. Use Ninite to install all your PC apps at once
      3m 30s
    66. Use Get Mac Apps to install your Mac apps at once
      2m 56s
    67. Creating a disposable email address with Guerrilla mail
      4m 7s
    68. Creating an email address that lasts only 10 minutes
      3m 16s
    69. Finding and adding local vendors to enhance your iOS reminders
      3m 45s
    70. Adding geofencing to Find My Friends
      3m 20s
    71. Turning a Word document contract into a PDF
      4m 1s
    72. Turning a PowerPoint presentation into a PDF
      4m 10s
    73. Resetting browser site passwords
      7m 11s
    74. Disabling toolbars, resizing screens, and accidentally closed tabs
      7m 42s
    75. Identifying your wifi's weakest link
      7m 59s
    76. Setting up dual band speed on your router
      7m 36s
    77. Add your social media activity to your website
      8m 54s
    78. Using WordPress mobile to update on the go
      4m 48s
    79. Matching the header row on your spreadsheet files
      8m 20s
    80. Using a formula to merge first and last name columns
      5m 58s
    81. Using JoliDrive to browse cloud app data
      5m 11s
    82. Using JoliDrive on an iPad
      4m 31s
    83. Finding deals on eBay using misspelled listings
      4m 18s
    84. Searching for promotional and coupon codes online
      5m 52s
    85. Sending real postcards from your computer with Postagram
      4m 25s
    86. Using Postagram to send a real postcard from your smartphone
      3m 55s
    87. Getting to Inbox Zero
      11m 4s
    88. Using existing GMail labels with Mailbox
      3m 19s
    89. Adding 2-step authentication
      3m 39s
    90. Enabling in-app PIN codes
      3m 31s
    91. Accessing your digital movies
      5m 20s
    92. Copying movies onto a device
      3m 25s
    93. Using Genius Scan to scan your documents
      3m 34s
    94. Sending your scans
      2m 41s
    95. Using Acrobat to ink sign a PDF
      4m 49s
    96. Writing a letter of recommendation
      7m 49s
    97. Constructing a successful press release
      4m 48s
    98. Troubleshooting wireless security
      4m 48s
    99. Writing a claim letter
      5m 22s
    100. The best reasons to try online chat customer service
      5m 9s
    101. How to do a firmware update
      6m 34s
    102. Siri, your iPhone assistant
      4m 48s
    103. Writing an email that gets read
      4m 51s
    104. Writing an email that requires action
      2m 54s
    105. Your Blu-ray questions answered
      3m 50s
    106. Using LittleBit to photograph your goal progress
      3m 9s
    107. Exporting WordPress blog entries
      3m 28s
    108. Understanding how Office 365 works
      5m 9s
    109. Using Waze for crowdsourced GPS
      2m 58s
    110. Downloading your Facebook timeline
      3m 10s
    111. Scheduling email with Boomerang
      4m 24s
    112. Google Labs for Calendar
      2m 58s
    113. Finding missing songs in iTunes on your iPhone
      2m 10s
    114. Requesting your Twitter archive
      2m 59s
    115. Using Doodle for easy group scheduling
      4m 59s
    116. Easily remote to another computer with Join.me
      3m 47s
    117. Keyboard shortcuts for YouTube
      2m 58s

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