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In this series on productivity, author Jess Stratton takes you through the latest tools that will help you run your business and life more efficiently. Each installment covers a particular feature or technique in a different online tool, such as Google Apps, Skype, YouTube, Mint.com, Etsy, and more. Check back every Monday for tips on topics from recording and publishing video chats to managing your finances online.
- This is Jess Stratton. A few videos back, on Monday Productivity Pointers, I showed you some really useful Google Calendar apps. This was an old trick for old software that a lot of people are using. It went over well so I thought I'd do something like that again for this week's Monday Productivity Tip. In many online calendar apps, such as Google Calendar and outlook.com you can get a daily email list of all your appointments for the day. The best part about this is that the get emails get sent at about 5am, and I love this because I can wake up and see what my schedule is while I have my coffee and I'm going over my morning emails.
I don't have to worry about the fact that the one time I forget to check my calendar in the morning will be the one day I have an appointment. When I go through my morning run of emails, I inevitably get to my Daily Digest email. There have been some mornings when I've forgotten to check and I was very happy to see that email. Here's what the daily agenda email would look like if you use Google Calendar. It's going to tell me when my appointments are, and it even shows me, in a nice organized fashion, where it falls in the day. To do that, in your Google Calendar, find the calendar that you want to get the Daily Digest of emails for, click the arrow on the left-hand side, and choose Reminders and Notifications.
In the Choose how you would like to be notified section, scroll all the way to the bottom, and there'll be a section that says Daily Agenda. Receive an email with your agenda every day at 5am in your current time zone. You can put a check box next to the email section to toggle that on or off at any time. If you decide that you don't want to get these emails anymore, simply come back here and turn it off. Just be sure to go down to the bottom of the screen and click the Save button. I'm going to go back to my Inbox and I'm going to click on one that comes from outlook.com It's a similar fashion.
It's very easy to read, and it's wonderful when you're going through your morning routine of checking your emails. In fact, you can stop getting the Notifications by clicking on a link right in the email, but I'm going to go to outlook.com, into my calendar, and I'll show you how to do it. Here's my day's worth of appointments that I got notified about. To change that, or to set it, click the Gear icon in the top right-hand side, and choose Options. From here, like Google, choose the calendar that you want to get those settings for and click on it.
Now, once you're in the settings for that particular calendar, all the way at the bottom, under Notifications, there's a little check box that says, Get Daily Agenda. Like Google, you can either toggle that on or off. Now, down at the bottom, and you have to scroll to see it, it's very easy to miss, you do need to click that purple Save button, and your changes are updated. If you haven't used this feature before, I encourage you to give it a try. It's very useful, and it's so easy to turn off at any time, but, like me, it just might save you one day.
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