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Yet another unique feature of Prezi, is the ability to have up to ten people working in a Prezi, at the same time. Editing, designing and structuring ideas together. This is great because each person can be working on their own part of the Prezi and everyone can see their updates. Whether they're across the desk or around the world. All in real time. To setup a collaboration, you need to invite others. You can do this within the Prezi editor under the Share menu. Click on that and choose Share Prezi. And this dialogue will come up prompting you to share your Prezi.
You can add specific people and choose if you want them to just view your Prezi or help you edit it. People that you add here will have to have a Prezi account to login and see your Prezi or to work on it. If you want to share it with anyone not requiring a Prezi account, you can give them this link here. Now, by clicking on this link, they'll just see the presentation and move through it on their own, it won't be a collaboration session. Okay, so back to collaboration, when you add someone to this list they'll get an email inviting them to the Prezi. This Prezi will also appear on their, your Prezis page.
Under Prezi's shared with me. So I'm going to go ahead and add someone to this Prezi. And as I start typing the name, Shae's name comes up, because I've shared with her before. And I will set her, not as a viewer but as an Editor. because I want her input and I'll click Add. And now it sent her an email and it's also going to be added to her your Prezi's page. So she can just click the link and join us. So once I have all the people added that I want, I'll click the X to close this dialog box, and just wait for her to come online.
And there she is. You can see now that she's joined the Prezi. The Collaboration menu on the right-hand side has appeared, and her avatar is also on the screen so I can see where it is that she's working right now, where her mouse is. So I'm going to do a little bit of work here. I'm going to rearrange a couple of frames, here. While she does something else. And I can see that she's changed the size of the video. Which I can understand. It's nice to have a nice big video, but I think it's a little bit too close to my logos. So,I'm going to grab it and move it around a little bit here.
Just get it adjusted just right. Maybe not quite that big. There. So as you can tell, any changes that these editors make will be visible to everyone editing the Prezi. As the creator of the Prezi, you're still the owner. And people you share it with are considered coeditors. They can edit, rename, and share the Prezi, but they can't delete it. Here are some tips for collaborating in Prezi. Be sure to work on separate areas of the prese so you don't overwrite each other's work. If you're working on related parts, it can be very helpful to talk to your collaborators while your'e working.
So, I suggest using a secondary service such as Skype, or Google Chat, or just a plain phone call, so you can be in communication while you're editing together. Make periodic backups of your Prezi as well, by downloading an edible copy. I always do this in case we decide to go back to a previous layout or path. Or if one of my collaborators messes something up. It happens. So, you do that here,up here in the Share menu. And just download the portable Prezi. You can also initiate a collaboration session from the Prezi Preview page on prezi.com.
Below your Prezi preview, click the Share button, and then you can access the same sharing dialog that we had in the editor. Prezi's real-time collaboration can be a great way to get input from a team or brainstorm together on a virtual whiteboard, making it feel like you're all together in a common workspace.
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