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In this series on productivity, author Jess Stratton takes you through the latest tools that will help you run your business and life more efficiently. Each installment covers a particular feature or technique in a different online tool, such as Google Apps, Skype, YouTube, Mint.com, Etsy, and more. Check back every Monday for tips on topics from recording and publishing video chats to managing your finances online.
Hi, I'm Jess Stratton, welcome to Monday Productivity Pointers. This week, we're talking about Dropbox. A recent addition to Dropbox, is the ability to view your photos in a lightbox gallery style point of view. That means, Previous and Next buttons and an easy ability to download those files right to your computer. Today, I'm going to show you how easy it is to share your photos with other people on Dropbox and have them view it as their gallery. I also use Dropbox to backup all my files from my smartphone.
This is great because if I ever lost my smartphone the one thing I'd be afraid to lose is my photos. Well, now I don't have to worry about it. Because all my photos are being backed up online to Dropbox and also, if I ever need to show anybody a photo that I took at the drop of a hat, all I need is a browser. Now one last thing. It's important to note that the two gigs of free space you get from Dropbox is not going to get you very far if you want to continue using this for your photos. So, I highly recommend the 999 per month fee to get over 100 gigabytes of storage space.
Alright, enough talking, let's dive in. I'm on a Mac with Dropbox installed and I'm in my Documents folder and I have some photos from my Paris trip that I'd like other people to see. There's a lot of pictures, so I don't want to keep sending out the same attachments to a bunch of people. I'd rather just put them in one place and have everybody else able to view them. But I don't have my own website. That's okay. Dropbox is great for this. Here's my Dropbox folder, in the top left of Finder. I can take my Paris Trip folder of all my photos and the first thing that I need to do, is actually get it on Dropbox.
And I can do that by simply, clicking and dragging that folder, up into my Dropbox folder. It's going to copy it, and place it in Dropbox. I can come up here, and see the top right-hand side of my Mac, and see the green arrow. That means all my files are up to date. That means my Paris Trip photos have already been sent up to Dropbox. Now, I can start sending out invitations for other people to view it right on Dropbox. I don't have to send out any attachments any more. Let's see how it looks online. I've got Dropbox up.
I'm going to reload the screen. Let's scroll down and look for my Paris photo folder. Here it is. I can click on it and see the thumbnails of all the photos from my reference. So, whenever I need to see these pictures, here they're. I can click on them. Here's that gallery style navigation I was talking about. It brings up a larger version of the picture. I can click the Next buttons and Previous buttons to navigate all my photos. I can close out, and I'm right back to Dropbox. Now, how do I send out invitations for everybody to see these photos? It's as easy as a right-clicking the mouse.
If I right-click on my Paris folder, I'm going to select Share Link. I don't want to choose Invite to Folder because all that would do, was give them permission to be able to add photos, remove photos, and collaborate on this folder. I only want them to view the photos, and I'm not even sure if they're Dropbox users. It's okay, they don't have to be. If I choose share link, anybody who has an e-mail address can view these photos. I'm going to start inviting some of my friends to see if by putting in their email addresses.
I can put in as many as I want. And I can even add a message. When I'm ready, click Send. And off the invitations go. Let's see how these look from the other person's point of view. I'm going to close out of this window and come over here. Here's a new email that I got. Jess Stratton shared Paris Trip with you. Here's my message that I put in. And all I have to do is click here to view Paris Trip. This is what people see when they get your invitation and when they click on your link. They can browse any of your photos.
They can navigate them. If they like any. They can click on More Actions. Choose Download. And save it to their computer. Now they've got it. It's that easy. So, now I don't have to save any photos. I don't have to store them. I don't have to worry about them being accidentally deleted from my computer. I'll always have a backup of these photos. I can look at them anytime I want, when I have a browser. And I can invite anybody I want to look at them.
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