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In this series on productivity, author Jess Stratton takes you through the latest tools that will help you run your business and life more efficiently. Each installment covers a particular feature or technique in a different online tool, such as Google Apps, Skype, YouTube, Mint.com, Etsy, and more. Learn about topics ranging from recording and publishing video chats to managing your finances online.
Note: Monday Productivity Pointers is currently on a break, but stay tuned for new tutorials!
Jess Stratton here and welcome to Monday Productivity Pointers. In the last video I showed you how to use the Iftt service, that is, if this, then, that, to create your own automation to your cloud services. In this video I'm going to show you how to browse the existing recipes that other people have made. And show you how to customize them to match your own needs. So, use these to get your own inspiration to continue building your own recipes from scratch. Or, to improve upon what somebody else has done, to make it work even more for you.
Just like the last time, I went ifttt, ifttt.com. Logged in and it brought me to the Dashboard. So this time instead of creating a recipe, I'm going to come up here to the top of the screen and select browse because I want to look at other people's recipes. So there's a few things I can do. I can filter recipes. I can click this filter button and only see recipes, that have to do with any particular service I'm looking for, such as Gmail or Instapaper.
Or I can just start browsing recipes. I can sort them by what's hot or what's new and popular. I can also search recipes. In this case, let's say I came here because I had something in particular that I was looking to do. Anytime I get tagged in a photo via Facebook, I want that photo to be downloaded into my Dropbox. So that I'll always have it. So I'm going to search for tagged photo. I type in my query. Hit the blue Search button And as you can see it found quite a lot of recipes.
So now it's up to me to look through all these recipes and find the one that would best suit my needs. For every recipe, it's going to tell you what it does, what services are involved. I can tell that this is the Facebook logo and this is the Dropbox logo. Who created it, when they created it and how many times it's been used by other people. Now you can see that these are two very similar recipes. So I can click this Play button. And look at each one and see what it's going to do. Here's the recipe. Whenever I'm tagged in a photo Add the file from the URL into my Dropbox. So here's what this one does.
It creates a Dropbox folder path labelled IFTTT/Facebook/Tagged. Now it's up to me, I can take off this tagged, for example, if I want to just put it in a Facebook directory or I can put into an entirely different drive. It's up to me. I can take this recipe, customize it, and add in my own ingredients. For example, I can put in the Photo Caption. I can add that ingredient. And the caption will be part of that folder path.
If I want to use it, I can click the blue Use Recipe button. Otherwise I can hit the Back button and look at some more search results. For example, lets see what this one does. I'm going to click the arrow again. This one does the similar thing, except this recipe uses a bit more ingredients. For example, it uses the File URL that uses the caption as the file name, and the Dropbox folder path is only Facebook. It doesn't have the word IFFTT in it.
Again, I could change it if I wanted to. It's up to me. That's what I wanted to show you: how to browse the recipes, and customize them to fit your needs. So we searched for tagged photos and it found over 4,000 recipes. So some of them are going to work for you, some aren't, some are going to be very similar, and some are only going to have a little bit of differences that you can change. So as long as you know how to go into them, look at what the ingredients are, and see what they do, you can come in here and fix them.
For example, this recipe says that if I'm tagged in a photo, it's going to put it in a special tagged photo album with a privacy of Only Me. So it's a very private photo album in Facebook that only I would be able to see if I'm tagged in a photo. Here is the recipe, these are the ingredients. If I like it I can click the blue Use Recipe button otherwise I can hit the Back button and keep searching. So take your time, go through the recipe list, see what other people have come up with. They may have found ways to automate things that you didn't even know you needed.
It's a great service.
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