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Monday Productivity Pointers

Adding video and chat notifications


From:

Monday Productivity Pointers

with Jess Stratton

Video: Adding video and chat notifications

Hi there, Jess Stratton here with Monday Productivity Pointers. This is the history of the chat that Shea and I did on the last video. Go to the Audio/Video tab.
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  1. 4m 48s
    1. Siri, your iPhone assistant
      4m 48s
  2. 9h 14m
    1. Welcome to the series
      1m 13s
    2. Running a group meeting with coworkers
      7m 19s
    3. Recording and marketing chat on air
      8m 30s
    4. Creating a quick presentation
      5m 37s
    5. Presenting from an iPad or computer
      3m 36s
    6. Migrating your accounts to Mint.com
      9m 55s
    7. Setting budgets and goals
      7m 4s
    8. Collaborating on team documents
      5m 53s
    9. Creating an online photo gallery
      4m 58s
    10. Kickstarter: Setting up your project
      10m 41s
    11. Driving traffic to your project
      5m 48s
    12. Conducting a voice call with a virtual team
      6m 40s
    13. Adding video and chat notifications
      4m 7s
    14. Accepting a payment with Square
      4m 35s
    15. Using the Square Wallet
      2m 32s
    16. Setting up shop on Etsy
      6m 31s
    17. Tracking your Etsy sales with Shop Stats
      4m 9s
    18. Raising your Klout score
      7m 3s
    19. Earning Klout perks
      4m 55s
    20. Skydrive: Collaborating on team documents
      4m 56s
    21. Skydrive: Accessing files on the go
      2m 57s
    22. Setting up Google alerts to track your data
      5m 5s
    23. Removing a page from the Google search index
      4m 42s
    24. Browsing privately in public
      4m 38s
    25. Cleaning up your session before logging out
      5m 8s
    26. Troubleshooting a remote computer with CrossLoop
      4m 34s
    27. Troubleshooting a remote computer with TeamViewer
      3m 42s
    28. Taking screenshots from a PC
      4m 12s
    29. Taking screenshots from a Mac
      3m 36s
    30. Setting up Find My iPhone
      3m 36s
    31. Using iCloud to find an iPhone
      3m 49s
    32. Sampling color from the screen
      5m 27s
    33. Using ColourLovers.com for inspiration
      3m 22s
    34. Get an audio clip onto YouTube using iPhoto
      5m 49s
    35. Creating playlists and customizing your YouTube channel
      5m 41s
    36. Record your screen using QuickTime
      3m 14s
    37. Record your screen using CamStudio
      2m 34s
    38. Using Tempo Smart Calendar when you are going to be late
      3m 9s
    39. Using Twist to let your customers know where you are
      3m 38s
    40. Using Wunderlist to track multiple projects
      9m 0s
    41. Use the Wunderlist browser extension to create tasks on the web
      5m 46s
    42. Using Smart Mailboxes with Mac Mail
      6m 52s
    43. Customizing the Mac Mail View
      7m 13s
    44. What's a firewall?
      7m 36s
    45. What is the Cloud?
      4m 42s
    46. Creating your own recipe with IFTTT
      7m 19s
    47. Browsing existing recipes with IFTTT
      5m 7s
    48. Installing the Feedly browser extension
      6m 34s
    49. Customizing Feedly
      6m 53s
    50. Understanding the basics of Twitter
      9m 9s
    51. Using Tweetdeck to handle multiple accounts
      9m 14s
    52. Working with URL Shorteners
      5m 45s
    53. Using bit.ly
      8m 31s
    54. Creating Quick Parts to re-use text
      6m 19s
    55. Moving your Autotext to a new computer
      6m 7s
    56. Shutting off access to social networks
      6m 18s
    57. Hiding taskbars
      2m 36s
    58. Exploring the iOS 7 Update
      10m 7s
    59. Running a productive online meeting
      3m 44s
    60. Getting meeting minutes faster
      6m 47s
    61. TextExpander for Mac
      7m 6s
    62. Breevy for Windows
      3m 44s
    63. Using Smart Folders on a Mac
      5m 52s
    64. Using Windows Libraries
      4m 25s
    65. Finding large attachments in your email apps
      5m 13s
    66. Use Ninite to install all your PC apps at once
      3m 30s
    67. Use Get Mac Apps to install your Mac apps at once
      2m 56s
    68. Creating a disposable email address with Guerrilla mail
      4m 7s
    69. Creating an email address that lasts only 10 minutes
      3m 16s
    70. Finding and adding local vendors to enhance your iOS reminders
      3m 45s
    71. Adding geofencing to Find My Friends
      3m 20s
    72. Turning a Word document contract into a PDF
      4m 1s
    73. Turning a PowerPoint presentation into a PDF
      4m 10s
    74. Resetting browser site passwords
      7m 11s
    75. Disabling toolbars, resizing screens, and accidentally closed tabs
      7m 42s
    76. Identifying your wifi's weakest link
      7m 59s
    77. Setting up dual band speed on your router
      7m 36s
    78. Add your social media activity to your website
      8m 54s
    79. Using WordPress mobile to update on the go
      4m 48s
    80. Matching the header row on your spreadsheet files
      8m 20s
    81. Using a formula to merge first and last name columns
      5m 58s
    82. Using JoliDrive to browse cloud app data
      5m 11s
    83. Using JoliDrive on an iPad
      4m 31s
    84. Finding deals on eBay using misspelled listings
      4m 18s
    85. Searching for promotional and coupon codes online
      5m 52s
    86. Sending real postcards from your computer with Postagram
      4m 25s
    87. Using Postagram to send a real postcard from your smartphone
      3m 55s
    88. Getting to Inbox Zero
      11m 4s
    89. Using existing GMail labels with Mailbox
      3m 19s
    90. Adding 2-step authentication
      3m 39s
    91. Enabling in-app PIN codes
      3m 31s
    92. Accessing your digital movies
      5m 20s
    93. Copying movies onto a device
      3m 25s
    94. Using Genius Scan to scan your documents
      3m 34s
    95. Sending your scans
      2m 41s
    96. Using Acrobat to ink sign a PDF
      4m 49s
    97. Writing a letter of recommendation
      7m 49s
    98. Constructing a successful press release
      4m 48s
    99. Troubleshooting wireless security
      4m 48s
    100. Writing a claim letter
      5m 22s
    101. The best reasons to try online chat customer service
      5m 9s
    102. How to do a firmware update
      6m 34s

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Monday Productivity Pointers
9h 19m Appropriate for all Mar 25, 2013 Updated Apr 21, 2014

Viewers: in countries Watching now:

In this series on productivity, author Jess Stratton takes you through the latest tools that will help you run your business and life more efficiently. Each installment covers a particular feature or technique in a different online tool, such as Google Apps, Skype, YouTube, Mint.com, Etsy, and more. Check back every Monday for tips on topics from recording and publishing video chats to managing your finances online.

Subjects:
Business Collaboration Productivity Home + Small Office Computer Skills (Mac) Computer Skills (Windows) Teacher Tools Education Student Tools
Software:
iOS
Author:
Jess Stratton

Adding video and chat notifications

Hi there, Jess Stratton here with Monday Productivity Pointers. This week we're still talking about Skype. So on the last video, we used Skype to do a voice chat with somebody right over the internet. Well this time, we're going to add video to our call. I'm going to walk you through testing your video camera first to make sure it works before you start the call, and then I'll show you a tip to show you how you can shut off the camera quickly if you have to. So let's jump right in. This is the history of the chat that Shea and I did on the last video. I've kept it up because I want to call her again, except this time I'm going to add video to it.

Before we do that though, let's just check one more time and make sure that our video camera works because it's always better to check twice than have to fix it and scramble when we're in the call. I'm going to come back up to the Skype menu, choose Preferences. Go to the Audio/Video tab. It's still here because that's where we were from the last time. I can see that it's still working, so I don't think we're going to have any problems, but if there were, I can click on the plus sign in case I had multiple cameras, because you want to know which one is active. I can close out of this. And we're ready to start.

I'm going to click the Call button. Let's see if Shea's ready. >> Hi, Jess. >> Hi, Shea. Now, our video camera is currently turned off. I'm going to click this Start Video button. And now it's going to work exactly the same way as it did with a voice call, except we've got video. Shea can turn on her own screen. And so now the two of us can have a video call together. This is great if you're using a laptop, and you can bring the laptop around or, especially if you're following a small child, it's great for grandparents to keep in touch with their grandkids from long distances.

If I ever need to turn off my screen quickly, I can just hit the camera button to stop video. It's going to tell me that my video has turned off. Shea has the option to do the same thing. And at any time we can turn it on. It turns on quickly, it's that easy. We can still do everything that we could do while our video was turned on. I can still chat, and she can read it and chat back. We can share files just like we could do. I'm going to hit Cancel because I don't need to show you how to do that again. But I'm going to hang up because there's one more thing that I want to show you how to do in a group conversation.

Remember how we could invite people in? You can invite a lot of people in. I'm going to hang up the phone, so talk to you later, Shea Remember how we could have a lot of people in this conversation? If there's a lot of people chatting, and the conversation has been going on for a very long time, sometimes it can be very tedious to scroll through and follow lines and lines and lines of a conversation that just doesn't apply to you. You can add notification settings, so that you'll be notified when certain words are mentioned. For example, your name. I've got the conversation between me and Shea highlighted.

If I click Conversations > Notification Settings at the top. Right now, it's set to notify me. So any time Shea says something, I'll know about it on the left-hand side. If I don't even want to be notified at all when this conversation is updated, I can choose, Do not notify me. But here, I can say, Notify me only if these words are mentioned. And here's where I type in single words, separated by spaces. For example, Jess or Stratton and maybe presentation, because that's what we're actively working on together.

I'm going to click OK. Now, it doesn't matter where I am in Skype. If Shea's talking, and she says the word Jess, for example, Hey Jess, are you there? I'll get notified about that. And then I can click on it and go right to the conversation. So now, I don't have to pay attention to a really long conversation that doesn't apply to me, and I don't have to worry that I'm going to miss something important. So you can have your chat, send files, and at any time turn it into a video call. That's what makes Skype so versatile.

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