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Understanding the importance of the one-to-one

From: Leading Productive Meetings

Video: Understanding the importance of the one-to-one

The regularly scheduled one-to-one meeting is one of the most powerful tools that any manager can use. One-to-one meetings are effective for executives, team managers, project managers, and even working with your long-term clients. The reason why they're so powerful is because they help you avoid the many little quick questions that happen throughout your day. One manufacturing company that I coached said that just implementing the one-to-one meeting increased productivity by 30%. A one-to-one meeting is a regular meeting that occurs at the same time and the same place and is scheduled perpetually on your calendar.

Understanding the importance of the one-to-one

The regularly scheduled one-to-one meeting is one of the most powerful tools that any manager can use. One-to-one meetings are effective for executives, team managers, project managers, and even working with your long-term clients. The reason why they're so powerful is because they help you avoid the many little quick questions that happen throughout your day. One manufacturing company that I coached said that just implementing the one-to-one meeting increased productivity by 30%. A one-to-one meeting is a regular meeting that occurs at the same time and the same place and is scheduled perpetually on your calendar.

It's the place where you and one other person meet and no one else. It's the place where you can communicate with each other and follow up with each other on the things unique to your working relationship. The one-to-one meeting is a place where both should feel respected and valued, and it's a place where you can ask each other questions openly. Too often people ask each other questions scattered throughout the day or the week, which causes a lot of switches in attention or switch-tasking. In my Time Management Fundamentals course, I talked about how switch-tasking is the number one enemy of your productivity.

The one-to-one meeting is a powerful tool in reducing the number of switches that take place. This isn't to say that you're not going to have the occasional emergency or questions that need to be dealt with outside of this meeting, but when you have a recurring schedule, you'll find that you can wait to ask those questions until the recurring meeting, freeing both of your time, increasing your productivity, and reducing the stress that you're experiencing in your workday. The one-to-one meeting is not a place to deal with creating or brainstorming projects.

That is usually better handled in a project meeting or in a recurring group meeting. It's also not a place for criticism or strong correction, although occasionally there will be feedback given and some minor correction. If there are serious issues to be discussed, they should take place outside of this regular one-to-one meeting. In general, the one-to-one meeting should be used for anyone that you deal with regularly on a daily or weekly basis. In the next video, I'll give you a tool to help you determine the people that best fit the one-to-one meeting schedule.

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This video is part of

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Leading Productive Meetings

35 video lessons · 19501 viewers

Dave Crenshaw
Author

 
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  1. 1m 32s
    1. Welcome
      1m 3s
    2. Using the exercise files
      29s
  2. 11m 33s
    1. Understanding the principles of successful meetings
      3m 56s
    2. Using technology
      2m 12s
    3. Meeting virtually (audio and video conferencing)
      2m 55s
    4. Understanding the importance of time management
      30s
    5. Deciding between group and one-to-one meetings
      2m 0s
  3. 22m 21s
    1. Determining whether a meeting is necessary
      2m 50s
    2. Scheduling the meeting
      3m 0s
    3. Establishing ground rules
      2m 50s
    4. Determining who is in charge
      3m 21s
    5. Having an agenda
      2m 50s
    6. Preparing development
      4m 30s
    7. Coming prepared
      3m 0s
  4. 26m 5s
    1. Budgeting time
      2m 32s
    2. Taking minutes
      2m 34s
    3. Opening
      2m 32s
    4. Presenting the development
      3m 38s
    5. Following up on commitments
      2m 24s
    6. Giving everyone a voice
      3m 32s
    7. Giving and taking feedback
      3m 14s
    8. Keeping meetings productive and on topic
      2m 27s
    9. Reviewing action items and closing the meeting
      2m 2s
    10. Reviewing minutes
      1m 10s
  5. 15m 39s
    1. Understanding the importance of the one-to-one
      2m 29s
    2. Deciding who to meet with in a one-to-one
      2m 50s
    3. Establishing a one-to-one schedule
      2m 44s
    4. Determining the one-to-one agenda
      1m 56s
    5. Listening effectively ("What do you need from me?")
      1m 36s
    6. Delegating effectively ("This is what I need from you.")
      2m 19s
    7. Reviewing action items and closing
      1m 45s
  6. 4m 12s
    1. Completing action items
      1m 16s
    2. Following up on action items delegated to others
      2m 6s
    3. Reassessing the effectiveness of meetings
      50s
  7. 49s
    1. Final thoughts
      49s

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