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You may find you need to save to an earlier version of Word in order for someone to be able to open on their end. Let's say that you have Word 2010 and they only have Word 2003. They can download a viewer, but you would really be better off sending it to them in a format that they can open. It's fast and it's easy. Just keep in mind that you may lose some of the formatting when you're saving down, so you may have to do some tweaking. To save to Word 2003 format, you simply go up to File, do a save-as, and then browse to the folder that you want to save it in.
A great way of keeping organized is to create a folder that contains all of the different versions of your resume in different file formats. You may want to create one folder to store your different versions and another folder, by company name, to store your targeted resumes. You may have one for references and then another for cover letters. It's very important to stay as organized as possible during your job search. So I am just going to quickly create a new folder. I am going to go my desktop, and I am going to create a new folder here called Resumes. And I am going to double-click on it to open that folder.
Now I am going to give it a File name. I am going to call this Mariann Siegert - Resume. If you use your name in the file name, it's an easy way for the employer, or potential employer, to be able to find your resume amongst a bunch of others. If you simply name it Resume, they might not be able to find it as easily. Underneath of Save as type, I've got Word Document. You can select Save as type and click on the down arrow next to Word Document, and we want to save it as a Word 97-2003 document.
And then the last step is just to click Save. You'll always want to check the formatting and make any changes to the document that's needed. So go ahead and scroll down through your document, make sure that there's no major or minor changes that you need to make. Sometimes there are and sometimes there are not; it just depends on what formatting that you used. You might want to check things such as your numbering, your field codes, if you have tables in the document. And as you could see, this resume doesn't need much tweaking at all.
It's always a good idea to have your resume saved to a lower version of Word just in case it's needed. It's easy to do, and as you can see, it really takes little effort on your part. This way you'll be as prepared as possible if the situation arises and you find it's needed just right away. And it's a great tool to add to your job search toolbox.
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