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Presenting the development

From: Leading Productive Meetings

Video: Presenting the development

In the previous video I showed you how to prepare a brief three-to-five minute development presentation for the meeting. Now it's time to teach what you prepared. So I'd like to give you a few suggestions to help that be as effective as possible. Even if you don't feel that teaching or training other people is your greatest strength, every person can be a teacher in their own way and can help others grow. The first tip that I would give you is, grab their attention. No matter how prepared the lesson, begin with something that's positive, interesting and perhaps a little bit out of the ordinary. Why? Well, typically when someone comes into the meeting their attention is all over the place. You can think of it in terms of them looking up and down, to the sides, all over the place.

Presenting the development

In the previous video I showed you how to prepare a brief three-to-five minute development presentation for the meeting. Now it's time to teach what you prepared. So I'd like to give you a few suggestions to help that be as effective as possible. Even if you don't feel that teaching or training other people is your greatest strength, every person can be a teacher in their own way and can help others grow. The first tip that I would give you is, grab their attention. No matter how prepared the lesson, begin with something that's positive, interesting and perhaps a little bit out of the ordinary. Why? Well, typically when someone comes into the meeting their attention is all over the place. You can think of it in terms of them looking up and down, to the sides, all over the place.

They may be thinking about what they were just working on, things that are going on in their personal life, or the game that they saw on TV last night. You want something that pulls their attention toward you. Not only will this help you be better able to teach, but it will also help them be prepared for an effective meeting. So do something this attention grabbing. The easiest way to do that is to use some sort of visual aid. Simply hold up a picture or some object that relates to the lesson that you're teaching.

The second tip is to speak as little as possible. One way to think about this is imagine the phrase "their words" in big letters and imagine the phrase "my words" in small letters. This means the things they say matter more than what you say. Give attendees an opportunity to be heard, to speak, and to participate, and certainly when they're speaking he respectful of their comments and pay full attention to them.

The third tip relates to the second, and that is, allow attendees to discover for themselves. This is why in the video on how to prepare your development I gave you the how method of group discussion. Compare these two differences in teaching something. Method one, I tell the attendees, "We need to listen to our customers." Method two, I ask attendees, "How can we do a better job of listening to our customers?" By asking a question rather than giving a solution, you'll help attendees learn and internalize more.

The greatest teachers I've seen ask students questions and give them time to think about their answers and respond rather than dominating the discussion by doing all the talking. The final tip is, keep it brief. At most you should spend five minutes. Stay within that time. The attendees know the agenda, and they know the maximum amount of time that you have to teach. Every word that you say beyond that time diminishes what you said before.

So when you reach the end of your allotted time, no matter where you are, just stop, finish your sentence, and allow the meeting to continue. By doing that you will gain the respect of those that you teach because you demonstrated that you respect their time. So in summary, when teaching your development: first, grab their attention; second, speak as little as possible; third, let them discover for themselves; and forth, keep it brief.

By teaching this way, you make it easier for the attendees to feel involved and committed to take action.

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This video is part of

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Leading Productive Meetings

35 video lessons · 19533 viewers

Dave Crenshaw
Author

 
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  1. 1m 32s
    1. Welcome
      1m 3s
    2. Using the exercise files
      29s
  2. 11m 33s
    1. Understanding the principles of successful meetings
      3m 56s
    2. Using technology
      2m 12s
    3. Meeting virtually (audio and video conferencing)
      2m 55s
    4. Understanding the importance of time management
      30s
    5. Deciding between group and one-to-one meetings
      2m 0s
  3. 22m 21s
    1. Determining whether a meeting is necessary
      2m 50s
    2. Scheduling the meeting
      3m 0s
    3. Establishing ground rules
      2m 50s
    4. Determining who is in charge
      3m 21s
    5. Having an agenda
      2m 50s
    6. Preparing development
      4m 30s
    7. Coming prepared
      3m 0s
  4. 26m 5s
    1. Budgeting time
      2m 32s
    2. Taking minutes
      2m 34s
    3. Opening
      2m 32s
    4. Presenting the development
      3m 38s
    5. Following up on commitments
      2m 24s
    6. Giving everyone a voice
      3m 32s
    7. Giving and taking feedback
      3m 14s
    8. Keeping meetings productive and on topic
      2m 27s
    9. Reviewing action items and closing the meeting
      2m 2s
    10. Reviewing minutes
      1m 10s
  5. 15m 39s
    1. Understanding the importance of the one-to-one
      2m 29s
    2. Deciding who to meet with in a one-to-one
      2m 50s
    3. Establishing a one-to-one schedule
      2m 44s
    4. Determining the one-to-one agenda
      1m 56s
    5. Listening effectively ("What do you need from me?")
      1m 36s
    6. Delegating effectively ("This is what I need from you.")
      2m 19s
    7. Reviewing action items and closing
      1m 45s
  6. 4m 12s
    1. Completing action items
      1m 16s
    2. Following up on action items delegated to others
      2m 6s
    3. Reassessing the effectiveness of meetings
      50s
  7. 49s
    1. Final thoughts
      49s

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