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Now that you are prepared for the meeting, it's time for the second part of the handover phase. This is where you need to discuss the details of the possible delegation. In this first meeting, review the brief, asking any questions you have. You may want to share your reasons for this delegation. Is it because she or he has some skill in the area, or that this could provide an opportunity to develop and grow? Ask them about their current workload and how available they feel to take this on. This is also a great time to invite them to add their ideas and suggestions to the brief as well.
This demonstrates that you respect them and value their input. Address questions and then see if they're willing to receive this delegation. If they can't take this on, that's okay. Just move on to the next person you identified. It might be helpful to give the employees some time to think about what you've discussed. Be sure you haven't agreed-upon date for their decision. If they choose to accept the delegation, then schedule the next meeting to officially hand over the task.
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