Easy-to-follow video tutorials help you learn software, creative, and business skills.Become a member

Handing out assignments

From: Managing Small Projects

Video: Handing out assignments

Once the project is launched, you're like the conductor of an orchestra. You need to get team members working on their assignments, keep them on time and guide them to completing the work the right way. To be sure that everyone is on the same page, send team members the complete information about the tasks that are on deck and ready to go, when the tasks start, the estimated hours, how long they're supposed to take and when they're supposed to finish. If you have a Details document, send that too, or at least where they can go to get more info.

Handing out assignments

Once the project is launched, you're like the conductor of an orchestra. You need to get team members working on their assignments, keep them on time and guide them to completing the work the right way. To be sure that everyone is on the same page, send team members the complete information about the tasks that are on deck and ready to go, when the tasks start, the estimated hours, how long they're supposed to take and when they're supposed to finish. If you have a Details document, send that too, or at least where they can go to get more info.

Distribute tasks using the communication method you decided on during the Planning phase, email, instant message or a task list on the collaboration software you use. Particularly, with a smaller team people may already know what they're going to be working on. They might have helped you identify the work and estimate it. For those team members, you might follow up with a quick, are you good? They say, I'm good and they go get started. If you have less experienced people on your team, it's a good idea to talk to them about their assignments to make sure they understand what they're supposed to do.

See if they have any questions about their assignments. Ask them to describe their work and how they plan to do it. That can help uncover misunderstandings. If your project is a little larger, you might have team leads heading up small groups of people. In this case, you hand off assignments to your team leads and let them take care of communicating with the team. Most people want to know what's coming down the road. In addition, to giving people the go ahead on their current assignments, tell them what's coming up and approximately when that's going to start.

Over the life of the project, you'll be handing out assignments. Use these methods for every handoff so that your team members know what they're supposed to do and when they're supposed to do it.

Show transcript

This video is part of

Image for Managing Small Projects
Managing Small Projects

38 video lessons · 17532 viewers

Bonnie Biafore
Author

 

Start learning today

Get unlimited access to all courses for just $25/month.

Become a member
Sometimes @lynda teaches me how to use a program and sometimes Lynda.com changes my life forever. @JosefShutter
@lynda lynda.com is an absolute life saver when it comes to learning todays software. Definitely recommend it! #higherlearning @Michael_Caraway
@lynda The best thing online! Your database of courses is great! To the mark and very helpful. Thanks! @ru22more
Got to create something yesterday I never thought I could do. #thanks @lynda @Ngventurella
I really do love @lynda as a learning platform. Never stop learning and developing, it’s probably our greatest gift as a species! @soundslikedavid
@lynda just subscribed to lynda.com all I can say its brilliant join now trust me @ButchSamurai
@lynda is an awesome resource. The membership is priceless if you take advantage of it. @diabetic_techie
One of the best decision I made this year. Buy a 1yr subscription to @lynda @cybercaptive
guys lynda.com (@lynda) is the best. So far I’ve learned Java, principles of OO programming, and now learning about MS project @lucasmitchell
Signed back up to @lynda dot com. I’ve missed it!! Proper geeking out right now! #timetolearn #geek @JayGodbold
Share a link to this course

What are exercise files?

Exercise files are the same files the author uses in the course. Save time by downloading the author's files instead of setting up your own files, and learn by following along with the instructor.

Can I take this course without the exercise files?

Yes! If you decide you would like the exercise files later, you can upgrade to a premium account any time.

Become a member Download sample files See plans and pricing

Please wait... please wait ...
Upgrade to get access to exercise files.

Exercise files video

How to use exercise files.

Learn by watching, listening, and doing, Exercise files are the same files the author uses in the course, so you can download them and follow along Premium memberships include access to all exercise files in the library.


Exercise files

Exercise files video

How to use exercise files.

For additional information on downloading and using exercise files, watch our instructional video or read the instructions in the FAQ .

This course includes free exercise files, so you can practice while you watch the course. To access all the exercise files in our library, become a Premium Member.

Are you sure you want to mark all the videos in this course as unwatched?

This will not affect your course history, your reports, or your certificates of completion for this course.


Mark all as unwatched Cancel

Congratulations

You have completed Managing Small Projects.

Return to your organization's learning portal to continue training, or close this page.


OK
Become a member to add this course to a playlist

Join today and get unlimited access to the entire library of video courses—and create as many playlists as you like.

Get started

Already a member ?

Become a member to like this course.

Join today and get unlimited access to the entire library of video courses.

Get started

Already a member?

Exercise files

Learn by watching, listening, and doing! Exercise files are the same files the author uses in the course, so you can download them and follow along. Exercise files are available with all Premium memberships. Learn more

Get started

Already a Premium member?

Exercise files video

How to use exercise files.

Ask a question

Thanks for contacting us.
You’ll hear from our Customer Service team within 24 hours.

Please enter the text shown below:

The classic layout automatically defaults to the latest Flash Player.

To choose a different player, hold the cursor over your name at the top right of any lynda.com page and choose Site preferences from the dropdown menu.

Continue to classic layout Stay on new layout
Exercise files

Access exercise files from a button right under the course name.

Mark videos as unwatched

Remove icons showing you already watched videos if you want to start over.

Control your viewing experience

Make the video wide, narrow, full-screen, or pop the player out of the page into its own window.

Interactive transcripts

Click on text in the transcript to jump to that spot in the video. As the video plays, the relevant spot in the transcript will be highlighted.

Learn more, save more. Upgrade today!

Get our Annual Premium Membership at our best savings yet.

Upgrade to our Annual Premium Membership today and get even more value from your lynda.com subscription:

“In a way, I feel like you are rooting for me. Like you are really invested in my experience, and want me to get as much out of these courses as possible this is the best place to start on your journey to learning new material.”— Nadine H.

Thanks for signing up.

We’ll send you a confirmation email shortly.


Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

Keep up with news, tips, and latest courses with emails from lynda.com.

Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

   
submit Lightbox submit clicked
Terms and conditions of use

We've updated our terms and conditions (now called terms of service).Go
Review and accept our updated terms of service.