Easy-to-follow video tutorials help you learn software, creative, and business skills.Become a member

Determining who is in charge

From: Leading Productive Meetings

Video: Determining who is in charge

In order for your meetings to move smoothly, get results, and help everyone feel respected, you'll want to have a meeting leader. It's your choice what to call the leader: a coach, a mentor, president, facilitator, whatever title you feel is appropriate. I'll simply refer to this person as the meeting leader. It's the leader's responsibility to make sure that everyone follows the agenda and that the ground rules are respected. They also act as the timekeeper during the meeting. There are a few different ways to choose the meeting leader.

Determining who is in charge

In order for your meetings to move smoothly, get results, and help everyone feel respected, you'll want to have a meeting leader. It's your choice what to call the leader: a coach, a mentor, president, facilitator, whatever title you feel is appropriate. I'll simply refer to this person as the meeting leader. It's the leader's responsibility to make sure that everyone follows the agenda and that the ground rules are respected. They also act as the timekeeper during the meeting. There are a few different ways to choose the meeting leader.

The first and most obvious method is based on position, meaning that whoever is the highest position in the room, whether that's the manager, CEO, project leader, or executive, is the meeting leader. The advantage of this method is that there's already an established structure of reporting and accountability. Also, this method gives the leader a direct opportunity to provide development to the group. The disadvantages of this method are that it may not develop leadership in other members of the group.

Also, sometimes having the highest position as meeting leader may leave other people feeling that the meeting is always controlled or dominated by one person. The second option for choosing the meeting leader is by rotation. This means that the meeting leader is different every time. Any kind of rotation will work, provided it gives each member the opportunity to lead. The advantages to this method is that it gives attendees who aren't normally in leadership positions the opportunity to grow and practice leadership in small ways.

Additionally, if each member of the group has the opportunity to hold others accountable to the ground rules, it often increases their own personal commitment to those rules. And finally, there is a feeling of satisfaction that most people get when they have the opportunity to lead. The disadvantages are that occasionally a leader selected by rotation may not be committed to the ground rules, causing meetings to stray. You may also have people who don't want to lead, perhaps because it's contrary to their personality.

Also, a temporary group leader may not be as prepared as someone who's consistently used to leadership. And finally, in a group meeting people may have the tendency to still look at the person that is normally the leader outside of the group meeting as the person in charge anyway, leaving a leader by rotation in an awkward situation. Some may feel that there is a third option, that is, to have no leader for the meeting. This happens often by accident and usually leads to chaotic, unproductive meetings.

Also, occasionally people are reluctant to take charge of a meeting due to social pressure. They feel that having a leader for the meeting diminishes the role of everyone else in the room. My philosophy on leadership, in any situation, including meetings, is that the leader is the servant. Think of the leader as the helper for the meeting. It's their job to help the meeting be successful. Take a moment, either right now or at the beginning of your next meeting, and determine what method you'll use to make sure that every meeting has a leader.

Show transcript

This video is part of

Image for Leading Productive Meetings
Leading Productive Meetings

35 video lessons · 19597 viewers

Dave Crenshaw
Author

 
Expand all | Collapse all
  1. 1m 32s
    1. Welcome
      1m 3s
    2. Using the exercise files
      29s
  2. 11m 33s
    1. Understanding the principles of successful meetings
      3m 56s
    2. Using technology
      2m 12s
    3. Meeting virtually (audio and video conferencing)
      2m 55s
    4. Understanding the importance of time management
      30s
    5. Deciding between group and one-to-one meetings
      2m 0s
  3. 22m 21s
    1. Determining whether a meeting is necessary
      2m 50s
    2. Scheduling the meeting
      3m 0s
    3. Establishing ground rules
      2m 50s
    4. Determining who is in charge
      3m 21s
    5. Having an agenda
      2m 50s
    6. Preparing development
      4m 30s
    7. Coming prepared
      3m 0s
  4. 26m 5s
    1. Budgeting time
      2m 32s
    2. Taking minutes
      2m 34s
    3. Opening
      2m 32s
    4. Presenting the development
      3m 38s
    5. Following up on commitments
      2m 24s
    6. Giving everyone a voice
      3m 32s
    7. Giving and taking feedback
      3m 14s
    8. Keeping meetings productive and on topic
      2m 27s
    9. Reviewing action items and closing the meeting
      2m 2s
    10. Reviewing minutes
      1m 10s
  5. 15m 39s
    1. Understanding the importance of the one-to-one
      2m 29s
    2. Deciding who to meet with in a one-to-one
      2m 50s
    3. Establishing a one-to-one schedule
      2m 44s
    4. Determining the one-to-one agenda
      1m 56s
    5. Listening effectively ("What do you need from me?")
      1m 36s
    6. Delegating effectively ("This is what I need from you.")
      2m 19s
    7. Reviewing action items and closing
      1m 45s
  6. 4m 12s
    1. Completing action items
      1m 16s
    2. Following up on action items delegated to others
      2m 6s
    3. Reassessing the effectiveness of meetings
      50s
  7. 49s
    1. Final thoughts
      49s

Start learning today

Get unlimited access to all courses for just $25/month.

Become a member
Sometimes @lynda teaches me how to use a program and sometimes Lynda.com changes my life forever. @JosefShutter
@lynda lynda.com is an absolute life saver when it comes to learning todays software. Definitely recommend it! #higherlearning @Michael_Caraway
@lynda The best thing online! Your database of courses is great! To the mark and very helpful. Thanks! @ru22more
Got to create something yesterday I never thought I could do. #thanks @lynda @Ngventurella
I really do love @lynda as a learning platform. Never stop learning and developing, it’s probably our greatest gift as a species! @soundslikedavid
@lynda just subscribed to lynda.com all I can say its brilliant join now trust me @ButchSamurai
@lynda is an awesome resource. The membership is priceless if you take advantage of it. @diabetic_techie
One of the best decision I made this year. Buy a 1yr subscription to @lynda @cybercaptive
guys lynda.com (@lynda) is the best. So far I’ve learned Java, principles of OO programming, and now learning about MS project @lucasmitchell
Signed back up to @lynda dot com. I’ve missed it!! Proper geeking out right now! #timetolearn #geek @JayGodbold
Share a link to this course

What are exercise files?

Exercise files are the same files the author uses in the course. Save time by downloading the author's files instead of setting up your own files, and learn by following along with the instructor.

Can I take this course without the exercise files?

Yes! If you decide you would like the exercise files later, you can upgrade to a premium account any time.

Become a member Download sample files See plans and pricing

Please wait... please wait ...
Upgrade to get access to exercise files.

Exercise files video

How to use exercise files.

Learn by watching, listening, and doing, Exercise files are the same files the author uses in the course, so you can download them and follow along Premium memberships include access to all exercise files in the library.


Exercise files

Exercise files video

How to use exercise files.

For additional information on downloading and using exercise files, watch our instructional video or read the instructions in the FAQ.

This course includes free exercise files, so you can practice while you watch the course. To access all the exercise files in our library, become a Premium Member.

Are you sure you want to mark all the videos in this course as unwatched?

This will not affect your course history, your reports, or your certificates of completion for this course.


Mark all as unwatched Cancel

Congratulations

You have completed Leading Productive Meetings.

Return to your organization's learning portal to continue training, or close this page.


OK
Become a member to add this course to a playlist

Join today and get unlimited access to the entire library of video courses—and create as many playlists as you like.

Get started

Already a member?

Become a member to like this course.

Join today and get unlimited access to the entire library of video courses.

Get started

Already a member?

Exercise files

Learn by watching, listening, and doing! Exercise files are the same files the author uses in the course, so you can download them and follow along. Exercise files are available with all Premium memberships. Learn more

Get started

Already a Premium member?

Exercise files video

How to use exercise files.

Ask a question

Thanks for contacting us.
You’ll hear from our Customer Service team within 24 hours.

Please enter the text shown below:

The classic layout automatically defaults to the latest Flash Player.

To choose a different player, hold the cursor over your name at the top right of any lynda.com page and choose Site preferencesfrom the dropdown menu.

Continue to classic layout Stay on new layout
Exercise files

Access exercise files from a button right under the course name.

Mark videos as unwatched

Remove icons showing you already watched videos if you want to start over.

Control your viewing experience

Make the video wide, narrow, full-screen, or pop the player out of the page into its own window.

Interactive transcripts

Click on text in the transcript to jump to that spot in the video. As the video plays, the relevant spot in the transcript will be highlighted.

Are you sure you want to delete this note?

No

Your file was successfully uploaded.

Thanks for signing up.

We’ll send you a confirmation email shortly.


Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

Keep up with news, tips, and latest courses with emails from lynda.com.

Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

   
submit Lightbox submit clicked
Terms and conditions of use

We've updated our terms and conditions (now called terms of service).Go
Review and accept our updated terms of service.