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Determining the one-to-one agenda

From: Leading Productive Meetings

Video: Determining the one-to-one agenda

Often, when I train people about one-to-one meetings, they ask me, "What's the agenda, what should we cover?" We've provided a simple agenda for you that you can download from this course's information page. You may notice some similarities to the group meeting agenda, yet there are important differences. I'll give you a brief walkthrough of the agenda right now, so you can see how it fits together, and then I'll cover each aspect of the agenda in greater depth in separate videos. First, begin your meeting on time.

Determining the one-to-one agenda

Often, when I train people about one-to-one meetings, they ask me, "What's the agenda, what should we cover?" We've provided a simple agenda for you that you can download from this course's information page. You may notice some similarities to the group meeting agenda, yet there are important differences. I'll give you a brief walkthrough of the agenda right now, so you can see how it fits together, and then I'll cover each aspect of the agenda in greater depth in separate videos. First, begin your meeting on time.

Second, follow up on action items that you committed to in the previous meeting. Next, the leader will teach a brief development, about 3 to 5 minutes. No matter who you're meeting with, this is a great opportunity for you to help that person learn and grow. I'll give you guidance on how to prepare for and teach this. The fourth step in the agenda is where you give them an opportunity to ask you for their needs. You'll ask them "what do you need from me?" and you'll listen patiently and give them the opportunity to ask as many questions as they want to ask.

This will remove many of the quick questions that are taking place throughout your week that are causing you both to be less productive. The fifth step is that you'll then have an opportunity to ask them questions and make requests. This includes delegating items to them. Then you'll review the commitments you made to each other during the meeting by asking the question, "What's the next step for each of us?" And then finally, end the meeting on time or early. This simple agenda will become the framework for every one-to-one meeting that you have.

It's very effective because of its simplicity and because it allows each person a significant amount of time to be heard. It will ensure that these meetings are highly productive by helping you both follow through on your commitments.

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This video is part of

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Leading Productive Meetings

35 video lessons · 19995 viewers

Dave Crenshaw
Author

 
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  1. 1m 32s
    1. Welcome
      1m 3s
    2. Using the exercise files
      29s
  2. 11m 33s
    1. Understanding the principles of successful meetings
      3m 56s
    2. Using technology
      2m 12s
    3. Meeting virtually (audio and video conferencing)
      2m 55s
    4. Understanding the importance of time management
      30s
    5. Deciding between group and one-to-one meetings
      2m 0s
  3. 22m 21s
    1. Determining whether a meeting is necessary
      2m 50s
    2. Scheduling the meeting
      3m 0s
    3. Establishing ground rules
      2m 50s
    4. Determining who is in charge
      3m 21s
    5. Having an agenda
      2m 50s
    6. Preparing development
      4m 30s
    7. Coming prepared
      3m 0s
  4. 26m 5s
    1. Budgeting time
      2m 32s
    2. Taking minutes
      2m 34s
    3. Opening
      2m 32s
    4. Presenting the development
      3m 38s
    5. Following up on commitments
      2m 24s
    6. Giving everyone a voice
      3m 32s
    7. Giving and taking feedback
      3m 14s
    8. Keeping meetings productive and on topic
      2m 27s
    9. Reviewing action items and closing the meeting
      2m 2s
    10. Reviewing minutes
      1m 10s
  5. 15m 39s
    1. Understanding the importance of the one-to-one
      2m 29s
    2. Deciding who to meet with in a one-to-one
      2m 50s
    3. Establishing a one-to-one schedule
      2m 44s
    4. Determining the one-to-one agenda
      1m 56s
    5. Listening effectively ("What do you need from me?")
      1m 36s
    6. Delegating effectively ("This is what I need from you.")
      2m 19s
    7. Reviewing action items and closing
      1m 45s
  6. 4m 12s
    1. Completing action items
      1m 16s
    2. Following up on action items delegated to others
      2m 6s
    3. Reassessing the effectiveness of meetings
      50s
  7. 49s
    1. Final thoughts
      49s

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