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In this course, author and business coach Dave Crenshaw teaches you to get the most from your meetings—turning them into productive avenues for communicating, connecting, and accomplishing real work. The course demonstrates a simple, usable framework that will help you lead and participate in meetings large and small and provides insight into how to schedule, conduct, and follow up on meetings with minimum time and maximum results.
If you're the meeting leader, once the other person has had an opportunity to ask all of their questions, now it's time for you to ask your questions. This is a deliberate choice in the one-to-one meeting agenda. By giving first and allowing them to ask whatever they want first, it puts you in a position of service. It also puts them in a frame of mind of being more willing to help you with the questions that you have. At this point, everything I say relates to what to do if you're the person sharing your list, regardless of whether or not you're the leader.
First, you'll go through your one-to-one task list and look item by item for any questions that you have for that person. The one-to-one task list is so critical in making one-to-one meetings effective. It saves a lot of time for you and the other person. So, be sure that you've brought that list with you and that you're prepared to talk about it. Next, when you need help from the other person, give them specific descriptions, particularly about the results that you want the other person to achieve.
For a very simplified example, if you want the other person to create a poster for you, tell them specifically what you want the result of that poster to be. Tell them anything that's critical to that result, such as the colors that they should use, the type of pictures they should use, the language that they should use. In other words, give as much specific detail as you possibly can. That will help the other person be successful in completing the task and also avoid having to make many corrections later on.
Then after you a give specific description of the result that they should achieve, give them a clear who, what, and when for each item that you've asked them to do: the who, meaning this is who should take action; what, meaning this is what the next step should be to accomplishing it; and the when, meaning this is when you need it back from them or completed from them. In summary, go through each item on your one-to-one list, give the other person a specific description of the result they should achieve, and provide the who, what, and when.
This will help make it easier for the other person to serve you and help you be successful in your work.
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