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Deciding between group and one-to-one meetings

From: Leading Productive Meetings

Video: Deciding between group and one-to-one meetings

This course teaches you how to effectively hold two types of meetings: meetings with a group of people and one-to-one meetings. Group meetings are for three or more people, and one-to-one meetings are for just two people meeting face to face or through conferencing. Although the principles of effective meetings remain the same whether you're having a group meeting or a one-to-one meeting, the specific processes and tools that you use for these meetings are very different. So it's helpful if you understand the differences between these two types of meetings.

Deciding between group and one-to-one meetings

This course teaches you how to effectively hold two types of meetings: meetings with a group of people and one-to-one meetings. Group meetings are for three or more people, and one-to-one meetings are for just two people meeting face to face or through conferencing. Although the principles of effective meetings remain the same whether you're having a group meeting or a one-to-one meeting, the specific processes and tools that you use for these meetings are very different. So it's helpful if you understand the differences between these two types of meetings.

Group meetings are best for companywide or group-wide development, collaboration, and coordination. They're very effective when you want to brainstorm with many different people in a focused setting. They're also affected in coordinating the calendars among many different people, perhaps in a department with a project. One-to-one meetings, on the other hand, are best used for handling the fine details of day-to-day work, such as the quick questions that happen throughout your day when your coworkers call you, email you, or knock on your door.

These kinds of questions can be bundled together and discussed in a regularly scheduled one-to-one meeting. One-to-one meetings are fantastic opportunities for individuals to be heard and validated on a very personal level. I recommend that businesses use both group and one-to-one meetings. Typically, group meetings can be held less often than one-to-one meetings. For example, you might meet weekly on a one-to-one basis with a coworker who asks you questions, but might meet with all the members of your department as a group once per month.

Both types of meeting serve a unique and vital purpose. In this course, I will first cover principles that apply to every type of meeting, especially group meetings, and then later focus on tips and techniques unique to one-to-one meetings.

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This video is part of

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Leading Productive Meetings

35 video lessons · 19252 viewers

Dave Crenshaw
Author

 
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  1. 1m 32s
    1. Welcome
      1m 3s
    2. Using the exercise files
      29s
  2. 11m 33s
    1. Understanding the principles of successful meetings
      3m 56s
    2. Using technology
      2m 12s
    3. Meeting virtually (audio and video conferencing)
      2m 55s
    4. Understanding the importance of time management
      30s
    5. Deciding between group and one-to-one meetings
      2m 0s
  3. 22m 21s
    1. Determining whether a meeting is necessary
      2m 50s
    2. Scheduling the meeting
      3m 0s
    3. Establishing ground rules
      2m 50s
    4. Determining who is in charge
      3m 21s
    5. Having an agenda
      2m 50s
    6. Preparing development
      4m 30s
    7. Coming prepared
      3m 0s
  4. 26m 5s
    1. Budgeting time
      2m 32s
    2. Taking minutes
      2m 34s
    3. Opening
      2m 32s
    4. Presenting the development
      3m 38s
    5. Following up on commitments
      2m 24s
    6. Giving everyone a voice
      3m 32s
    7. Giving and taking feedback
      3m 14s
    8. Keeping meetings productive and on topic
      2m 27s
    9. Reviewing action items and closing the meeting
      2m 2s
    10. Reviewing minutes
      1m 10s
  5. 15m 39s
    1. Understanding the importance of the one-to-one
      2m 29s
    2. Deciding who to meet with in a one-to-one
      2m 50s
    3. Establishing a one-to-one schedule
      2m 44s
    4. Determining the one-to-one agenda
      1m 56s
    5. Listening effectively ("What do you need from me?")
      1m 36s
    6. Delegating effectively ("This is what I need from you.")
      2m 19s
    7. Reviewing action items and closing
      1m 45s
  6. 4m 12s
    1. Completing action items
      1m 16s
    2. Following up on action items delegated to others
      2m 6s
    3. Reassessing the effectiveness of meetings
      50s
  7. 49s
    1. Final thoughts
      49s

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