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In small projects the time for project management and administrative tasks is usually limited. That means you need to set your project up to run as smoothly and as efficiently as possible. One way to streamline your project is to make project information easy to find and share, because small projects usually have small budgets. Look at the technology that's already available in your company, you might setup shared folders on the company network or create an online group.
If you worked within a large organization, you might have access to more sophisticated tools such as SharePoint, Project Server or Primavera applications. You don't have to get fancy choose the technology that you think will work best for your team based on it's size and team members familiarity with the tools. If in-house tools don't fit the bill there are many collaboration and project management tools available that don't cost a bundle. I recommend checking out online reviews, such as the reviews on the top 10 reviews website. You can see what's available, the features each product offers and how much they cost.
If you work with people in other locations or outside your organization Cloud storage services make it easy to share information. Services work in different ways with some you upload files to a shared area, others let you save files in a shared folder on your computer. The service takes care of uploading the file and synchronizing with shared folders on other people's computers. Yet another approach let's you work on and store files online, only uploading and downloading if you want to.
These services double as backups, because copies of files are saved online. Some services store previous versions of files, which can be a lifesaver if you make a big mistake. Further up the food chain are online project management tools and online hosted project management environments. These cost a bit more than online storage, but offer a lot more collaboration with team members. For example, these tools provide features for creating schedules, managing resources, tracking issues, managing timesheets and discussing topics online.
With the right communication the right people get the right information without succumbing to information overload.
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