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So raise your hand if you're lazy like me. I, I am, I want to take any shortcut I possibly can, and as excited as I might sound about this metadata I don't want to sit here and enter this over and over and over again. I don't mind maybe the description field, but I don't want to sit here and do all this other information. So let's go up here under Tools, and we can now create a metadata template. Look at that. And this is an opportunity for you to go ahead and create a template. We'll name this Russell's Template.
There we go. And I'll put my name in there, Russell Veers. And I'll put my address there, there. And I can turn these on, okay? (INAUDIBLE) email address. Okay? And I don't need to put these in there. I'm going to, I'm going to explain that in just a second, okay? Don't need to put those in there. And anything else that you feel is important to add. In this IPTC core of the metadata, Okay. Just put it right in there, and then save that. There we go. Now, the next time you're getting ready to add metadata to a job, like this one, for example, I can go to Tools, Edit Metadata Template, and open up my template.
And I'll put a description in there. Thanksgiving Day football game, Braggins Austria blah, blah, blah. Okay. This would be for generic information, the day, who won, location, anything that you want to really remember. You want to put as much information in there that's consistent across all those images as possible. And then I'll go ahead and save that. Okay. Now, I can select all of these images. And I can go up here to tools, append metadata.
And when I click on that, it's going to add that metadata to all those photographs for me. In this case, I may want to actually choose replace metadata. Because I already had metadata in the photos. 'Kay? So, let's just say that somebody sent you a whole bunch of photographs on a CD, alright, or they uploaded them to the server. And wherever they came from doesn't matter, and they have no metadata. Well, you could either select all and enter it, and that's fine. But if you're going to do it over and over again, maybe this is the first batch of photographs from that photographer. Maybe it's a, a guest photographer or a stringer who's sending you things on a CD on a regular basis.
Go ahead and create a metadated template for that person and then whenever those pictures come in without metadata, you can go to tools, append metadata. In this case, replace that metadata and now I'll have the new metadata in here when it gets done replacing it. Best practice, and I can't stress this enough, the best practice is to get your photographers, everybody, that's in charge of these photographs, actually entering the metadata for you. Because nobody knows what's in those photographs any better then the person who took the pictures. So at the very least, this metadata template will help me. Not have to reenter my personal information on a regular basis. I only have to change the description field or maybe the headline field. And I'm going to do that before I apply the metadata all these pictures so that again, I do it once and then boom, it's going to update em all. You know, I say boom, and yet I'm sitting here watching this spin. As you can see, it can take a while if you've got lots of photographs. I've got 586 items.
I have some events that I'll take literally thousands of photographs for. So, entering metadata as soon as you can in the process, is going to save you time in the long run. Because now I'm ready to get in here and adjust photographs, the last thing I want to do is be sitting here waiting because it's adding the metadata to it. Now, do I have to wait? Not necessarily. I can get in here and I can still preview and I can still scroll through these photographs even though it's writing the metadata to those. So, I'm not really on hold but, sometimes it can really slow down your machine depending on how powerful it is.
So, get that metadata in there as quickly as you can, and rely on templates to do a lot of that heavy lifting for you.
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