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Using live and static captions

From: 11 Tricks for Faster Photo Processing with Bridge and Photoshop

Video: Using live and static captions

What I'm getting ready to show you now is brand new in CS5. So if you've got older versions. Sorry guys, you can't do thisb but CS5 users and newer are going to love this feature. Alright, let's go back to bridge, and let's take a look at this Description field right here. Description, and there it is. And it's the same on all four images, because I brought 'em in at the same time, and I just gave one general metadata description to everything. Let's go back to InDesign now, and I'm going to right-click on this image here.

Using live and static captions

What I'm getting ready to show you now is brand new in CS5. So if you've got older versions. Sorry guys, you can't do thisb but CS5 users and newer are going to love this feature. Alright, let's go back to bridge, and let's take a look at this Description field right here. Description, and there it is. And it's the same on all four images, because I brought 'em in at the same time, and I just gave one general metadata description to everything. Let's go back to InDesign now, and I'm going to right-click on this image here.

And let's go to Captions > Captions Setup. Now, I have a lot of choices here, but I'm going to choose Metadata field, Description. I could put Text Before, and Text After. A good example of Text Before might be if you want to extract the metadata for the photographer. You could put Photo By, and then it would pull the name out for you. Okay? So that would be the example of where you'd use that. For this demonstration I only want the description field. Example of text after might be.

Some sort of a, for more information go to. But I can also click on the plus and I can also have it give me something like Shot Date. Well, that might be too specific. So maybe what I want to do is some sort of a Copyright Date in there. And that would extract that, so it would say, you know, the Descriptio. Photo By, that would be another field I'd want to add in there, right? Photo by, and then the Copyright Date. For this demonstration, I'm just going to keep it down to the Description field. I want it to position it below the image and I don't have any styles set up for this InDesign document.

If this were a real magazine, I would choose the Caption style. So I could, at this point, go ahead and create one really quick. And let's just use Minion Pro, let's say Semi Bold, all right, let's do Semi Bold, italic, and let's do that at 10 point. Okay, and that's going to be our new style called Captions. In, in, I would say, most cases, that is already created. And you wouldn't go through that step that I just did, okay? And I'm not going to put it on a separate layer or group it. Now, when I hit okay, nothing happened.

And you're thinking, wow, that was a waste of time. Well, all we did was set up the caption. Now I'm going to right click on the image again, go to Captions again, and I'm going to say Generate A Live Caption. See where it says Static Caption? We'll get to that in just a second. But right now, Live Caption. Let's zoom in and see what we got. It pulled the metadata right out of the photo, there it is. Hm, that's pretty neat. Now, let's zoom out a couple of clicks and I'm going to Option drag, which is Duplicate.

And I'm going to move this over here, but I'm not going to have it touch the image, and see where the caption is saying, I, I don't know what you want me to do here, guys. I, I'm not touching an image. The minute it touches an image, I mean nudge it up, then it says, oh, this image, okay well, this images Description field says this, so you can see its pulling up this metadata automatically, let me just grab both of these now and I am going to just option drag down, alright, I will put these underneath here as well Alright.

Now, you're thinking, well, that's not very impressive Russell. That's the same metadata in every single photograph. You are correct. This is where the Live Caption gets exciting. Let's go back to Bridge. Alright. You're ready for this? Let's go to this stairs picture. Okay? And I don't really know what these stairs were leading up to, but let's just say stairs leading up to the old cathedral in the castle. Alright.

Now, I'm going to click the check mark which is saying going ahead and put that into that image. Let's click on this and let's say. An old turret looking out, click on this, and we'll just say the Bell Tower of the Church. And last thing, we'll just say view looking out.

View, looking, out. Okay. Simple enough. Now, we've added different metadata now to each one of these four pictures. Let's go back to InDesign. Nothing changed. But if I go to my Links panel, notice that all four images are showing that they've been modified. So let's select those, let's update and check this out. Watch it change automatically. It now pulls the new metadata out of the images for you. And look at that, there's a typo.

Where am I going to fix it? Here? No. I'm going to go back to Bridge or open the Photoshop file, locate where the problem is. This file right here and I'm going to change it in the Metadata. Let's get rid of the letter d there and old (UNKNOWN) looking out. Update it there. Now, we know this is correct in all instances, not just this design document, but any time it was placed somewhere. Let's go to Links. Let's update that link, and now, you can see that that's been corrected. If I corrected it here locally, it's only fixed here and in the future, in the future, in the future, when I use that I'm going to have to fix it over and over again.

Get back to that Metadata, fix it, problem solve. I want to show you a flaw. Maybe I shouldn't even say that. Let's say it's a limitation. Regardless, you need to be aware of this. Let's go back and let's edit the metadata in this stairs picture. In order to do that, let me click on one of these and I'm going to actually copy that description there and go back to this one. So, stairs leading up to the old cathedral in. And now I'm going to paste. So, it says stairs leading up to the old cathedral in the Castello di Mesocco in Mesocco, Switzerland, okay, and a period at the end. Okay.

Now, that's a much longer caption than what we have there now. Now, when I click on that check mark, we go back to InDesign. Nothing yet. Let's go to Links. Let's update that image. oh, that didn't look right. You see, a Live Caption doesn't know how to flow. It's just going to keep scrunching that text, it's going to keep tracking it together, until, well, I mean, it's unreadable at this point.

Now the good news is this, it's linked to the Metadata. The photo, as it gets updated, this updates. The bad news is, well, you can't read it. The other bad news is I can't get in there and edit it. Notice where my cursor is. Let me zoom in real close, so you can see this. Notice my cursor when I move my right arrow one click, notice it goes all the way to the right here. Let's move to the left and now it's over here. I can't come in here and change any of these because it's a Live Caption. All right, is that the end of the world? No.

I can go to my black arrow, select this Caption, right-click, go to captions and I can say convert this to a static caption. And when I do that, notice it becomes editable text. Also, it's no longer linked to the Description field of the Metadata, which means if anyone goes in and changes it in Bridge, it won't affect what I'm doing here. So, as long as you know the limitations, you can work with it, and what I recommend you do is keep it live as long as you can. Then convert everything to static captions and do your last minute editing.

Now, keep in mind you can't edit anything in InDesign and have it update the Metadata in the photo. It's kind of a one-way street. Alright? Now, I'm going to just delete this photograph for just a second and I'm going to bring it back in by going to File > Place > InDesign. Alright, I'm going to go to File > Place, and I'm going to grab any photograph and hit Open. But before I do that, this is what I wanted to show you, look right over here, brand new in CS5, Create Static Captions. Hm, so when I turn that On, when I hit Open, watch what happens. My cursor is now loaded with two files.

One, that's the picture, and the other that is the static caption, that it pulls from that photo. If the photo doesn't have any metadata, then you're not going to see that. So let's delete that. Let's go again. File > Place, let's scroll down to one of these, Create Static Caption > Open. Place the picture and caption underneath. And now, you can see, there's the caption.

Let's make that picture fit. Alright? And now, you got the static caption underneath there, and the photograph. And it'll just keep that setting from now on, as long as you, until you turn it off the next time. So you can actually place the static caption when you first place the photograph. You don't even have to come in from Bridge to have this take place, like Captions, Static Captions. Huge, but they're only a value, they're only a value if you start using Metadata in your photos.

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