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Using live preflight

From: Designing a Newsletter

Video: Using live preflight

In this chapter, I'm going to go over proofing our document, printing our document, preparing a print ready PDF to send to a commercial printer. Also, preparing a screen PDF that you can put on a website and that can be downloaded quickly and also archiving the job and thinking about the next issue. What parts of this newsletter can we repurpose for next months issue and the month after that, and the month after that so that every time we repeat this job, it gets that bit easier, that bit quicker? To begin we are going to look at Preflighting. Preflighting is the process of looking at the document and checking for any errors based upon a list of rules that you can determine. You may have noticed that throughout the course of putting this document together, down here it might have a certain times said, 3 errors, 2 errors or however many errors and that's because certain things that we have done in putting this document together triggered an error based on a preflight profile.

Using live preflight

In this chapter, I'm going to go over proofing our document, printing our document, preparing a print ready PDF to send to a commercial printer. Also, preparing a screen PDF that you can put on a website and that can be downloaded quickly and also archiving the job and thinking about the next issue. What parts of this newsletter can we repurpose for next months issue and the month after that, and the month after that so that every time we repeat this job, it gets that bit easier, that bit quicker? To begin we are going to look at Preflighting. Preflighting is the process of looking at the document and checking for any errors based upon a list of rules that you can determine. You may have noticed that throughout the course of putting this document together, down here it might have a certain times said, 3 errors, 2 errors or however many errors and that's because certain things that we have done in putting this document together triggered an error based on a preflight profile.

The preflight profile that we have been using thus far has been the default basic preflight profile. But we are going to determine our own preflight profile that is going to be a little bit more rigorous than that and here is how we can do it. I'm going to come to Define Profiles. We see that we have the default Basic and we also have this one here Newsletter that I have created. And to create a profile you simply click on the +symbol and check the relevant boxes for all of things you want the Preflight profile to check.

I am going to just delete that one and we'll take a look at the one that I created earlier, the Newsletter profile, we can expand all of these different areas. General is nothing more than a description of the profile. Simple text description of it. Links we want to be notified if any links are missing or modified. In the Color group I have chosen to check this one Color Spaces and Modes Not Allowed to just sort of we are notified if any spot colors are used. Since this is a newsletter, this is going to be printed in cyan, magenta, yellow, and black, presumably.

I have also chosen to be notified if any Overprinting or any Registration that may have been applied. Frankly, it's unlikely, but it will be good to know about if that has happen by mistake. Images and Objects. This one is important, Image Resolution, Color Image Minimal Resolution. Now the minimum that you choose is going to depend upon your printing circumstance, but I have set this to be 300 pixels per inch. That's the optimum resolution for high quality print. And I'll so chosen differing resolutions for the Grayscale, although I think I want to make that the same as the color 300 and the 1- bit Image Resolution. This necessarily should be as close as possible to throughout the resolution of your painting device.

Frankly, it's no consequence to us because we don't have any 1-bit images. Non-Proportional Scaling of Placed Object, so this will notify as if any image has been scaled non-proportionally. It's been stretched or squeezed. Minimum Stroke Weights, we can set that away if we want the stroke weight to be. 0.125 of the point and the Text, this one is important. Overset Text, we want to definitely be notified about that, if all of that text isn't fitting onto the page. We want to be notified of Missing Fonts or any Non-Proportional Type Scaling.

So having chosen all of those criteria, now to use them, I'm going to go ahead and click Save, because I did make one change to that. Then click OK to check the document against that profile. I'm going to come to the Preflight panel. Preflight is on, I'm going to change it from Basic to Newsletter. Now as I do so, you will see down here change from No errors to 2 errors. So it gives us a list here of what the errors are. I'm going to expand that.

First error is an Image resolution problem. I'm going to expand that, and it tells us that's the name of the image, this is the page on which it occurs and I happen to know it's that one right there, but if I didn't know that, I could click on this and it would jump me to that place in the document. More information about the problem. So we set Minimum Image Resolution at been 300 pixels per inch. The Problem is that the Effective Resolution of this is only 256. We are going to let it go. It's close enough. It's good that it warned us, but 256 is still going to work okay. Now if that was 72 or 96 or something, a lot lower than it currently is, then we would have to have act upon it. We would have to find an alternative image, maybe go back to the source image that perhaps at some point had been scaled down and we are working with the low-resolution version of the source image. But we would have to take some appropriate action. In this case since it is in the ballpark of our required resolution, we can let that one go.

Our second problem, Non-Proportional Scaling. I'm going to click on that link and we see right there, aha, so a picture here, looks like it's been stretched a bit. Now if I take my Direct Selection tool and click on that, we can see that indeed we have some Non- Proportional scaling going on. 18% and 19.6%. So I need to set that back to being proportionally scaled and to do this we'll split the difference I think. Here we'll go to 18.5 and making sure that this is an unbroken chain. If I now just click down in the vertical scale, that will also become 18.5 and we are now reduced to 1 error, the one that we already know about, the resolution on the dog image.

So that is process of defining a Preflight Profile and then checking your document against that Preflight Profile.

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This video is part of

Image for Designing a Newsletter
Designing a Newsletter

47 video lessons · 20343 viewers

Nigel French
Author

 
Expand all | Collapse all
  1. 6m 54s
    1. Welcome
      1m 8s
    2. Using the exercise files
      1m 28s
    3. Overview
      4m 18s
  2. 22m 2s
    1. Saving a custom workspace
      2m 8s
    2. Deconstructing the document
      3m 3s
    3. Using a template
      1m 38s
    4. Setting up the workspace
      4m 58s
    5. Setting up the document
      1m 49s
    6. Creating layers
      1m 7s
    7. Creating the baseline grid
      3m 5s
    8. Creating text and picture frames
      4m 14s
  3. 23m 45s
    1. Choosing images
      2m 17s
    2. Placing images
      3m 24s
    3. Fitting images with object styles
      2m 26s
    4. Cropping images
      3m 9s
    5. Creating cutouts
      4m 26s
    6. Creating partial cutouts
      2m 24s
    7. Fixing a problem image
      5m 39s
  4. 39m 45s
    1. Placing text
      6m 30s
    2. Cleaning up text
      2m 49s
    3. Designing body text
      8m 46s
    4. Designing headlines: 36, 24, 16, 12
      11m 20s
    5. Loading styles
      1m 54s
    6. Applying styles
      4m 35s
    7. Working with text wraps
      3m 51s
  5. 1h 22m
    1. Designing the nameplate
      11m 49s
    2. Designing footers
      6m 0s
    3. Choosing and creating colors
      4m 49s
    4. Designing color panels
      8m 16s
    5. Creating drop caps
      4m 19s
    6. Creating department heads
      9m 8s
    7. Designing a review section
      7m 12s
    8. Designing a calendar
      4m 39s
    9. Finessing text
      5m 33s
    10. Designing the masthead
      5m 8s
    11. Designing the feature spread
      3m 10s
    12. Creating pull quotes, captions, and photo credits
      7m 24s
    13. Designing a mailing area
      2m 32s
    14. Designing a table of contents
      2m 15s
  6. 27m 20s
    1. Using live preflight
      6m 8s
    2. Proofing and imposing pages
      4m 33s
    3. Making a print-ready PDF
      4m 15s
    4. Making a screen PDF
      1m 49s
    5. Packaging
      3m 17s
    6. Saving snippets
      3m 48s
    7. Saving as a template
      3m 30s
  7. 29s
    1. Goodbye
      29s

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