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Using collections

From: 11 Tricks for Faster Photo Processing with Bridge and Photoshop

Video: Using collections

We've been spending a lot of time talking about photos and at the very beginning I said that you can do more than photos in bridge. But we've spending most of the time on that but just in the back your mind no that inDesign, illustrator all these other file formats work as well. A good example of where we would use multiple file formats together is in Collections. Let's just take a look at what this does. So I'm going to go to a folder here and I'm going to narrow my search in filtering down to these four files.

Using collections

We've been spending a lot of time talking about photos and at the very beginning I said that you can do more than photos in bridge. But we've spending most of the time on that but just in the back your mind no that inDesign, illustrator all these other file formats work as well. A good example of where we would use multiple file formats together is in Collections. Let's just take a look at what this does. So I'm going to go to a folder here and I'm going to narrow my search in filtering down to these four files.

Okay yes, I can find those very quickly by filtering if I remember what folder they are in. We'll I'm going to start a collection Castle project, okay? And there's nothing in there because well, I didn't have anything selected. So let's go back now, to the assets. Go back to that folder. Narrow my search and filtering, there we go. And now I'm going to select these 4 photos, and drag them right in, and now I've got the 4 photos in there. And you're thing okay I can see where maybe I would use that if I've got photos in multiple folders all over the place.

Yeah, that might be a nice way to. Very quickly find them, maybe but I do that with keywords so maybe you're not getting why this matters. So let's go back to another folder and let's grab an InDesign document and add it to the project. Now I can have InDesign files and the images all in one folder. I could even go so far as to put all sorts of Illustrator files, whatever. Let's just go back to this folder that had all the file formats. I'll put another InDesign file in there.

I'm going to put an AI file in there, I can put snippets in there, PDF of the final thing in there. And now when I go to that project, I can see everything related to that specific project in one place. Even those these files might very well be in folders in all these different locations on the server, I've got em in one nice little location, that all I have to do is Click, and on there. So I could very well be in this folder, then I go, boom, and I brought that whole collection together in one place.

It's a great way to keep your files organized. Now, with Smart Collections, you can go one step further. I can make a Smart Collection that actually knows What to look for as we're working on it. Well, it's going to rely on certain things. Files names, for example. Or certain meta data. So I can say, look for keywords that have "castle." Or Switzerland or Sports. So look for a certain keyword that contains that exact spelling, guys.

It's very literal. And also look for Date Created As X or only a certain document type; I only want to see InDesign files, or JPGs. I only want to see that. And if that criteria is met, any or all, OK, so all is going to say it has the key word and it's a JPG. If any of it is, its key word is castle or. Any jpeg so you gotta be careful about how you use that. So for this to work you need to be using Meta Data its that simple.

You gotta be using Meta Data but as you take any file key word contains castle alright let's go ahead and save that. All right, now, it's just going to sit here and search, and we don't have time for it to go through and look for this right now. Once it's indexed it, okay, it's going to be a lot quicker in the future. Alright, so the smart collections, they might slow you down on this aspect of it but in the long run it'll speed it up. Because it's just going to automatically as your're working, as you're key wording, as you're doing these things, it's going to drop this stuff in that folder for you. So before to long over here in collections, you might have a smart collection for ten different projects, and that number there nine, you may come in tomorrow and the next day and the next day and it may not even be you who changed the information.

It could very well be that your co worker added the key word castle to one of the images and as he did that it automatically added it to your collection right there. So collection is a great way to keep track of Multiple parts of a project in one. Smart collections are going to do it automatically. Manually you can create your own collections, and what goes in there is what you put in there. Okay, so watch this new smart collection that we just created. And watch what happens when I go into a photo, let's say here. And lets just go through our filtering, lets choose the folder we like alright I am going to select them alright down here in keywords I am going to type castle, castle and I am going to apply that simple enough now. Yest they are in that folder but let's just go back to the collections now. Let's see what happened here it automatically added those. Amazing.

So it's automatic, looking for keywords because that's what I told it that I wanted. But you can have a smart collection looking for any number of things, as I showed you.

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