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Making a print-ready PDF

From: Designing a Newsletter

Video: Making a print-ready PDF

If you do intend to have your newsletter commercially printed, then you'll most likely want to make a print ready PDF to send to your commercial printer. Some printers may prefer to receive the InDesign file along with all of the linked images, and all of the fonts used in the document. But typically these days, they are more likely to want a print ready PDF. This is easier for them and it's easier for you, and it's less prone to error. So here is how we can do this. The size and quality and content of the PDF may vary according to whether it is intended as a print PDF or a screen PDF. Now, we are going to create both.

Making a print-ready PDF

If you do intend to have your newsletter commercially printed, then you'll most likely want to make a print ready PDF to send to your commercial printer. Some printers may prefer to receive the InDesign file along with all of the linked images, and all of the fonts used in the document. But typically these days, they are more likely to want a print ready PDF. This is easier for them and it's easier for you, and it's less prone to error. So here is how we can do this. The size and quality and content of the PDF may vary according to whether it is intended as a print PDF or a screen PDF. Now, we are going to create both.

Beginning first with the print PDF. The actual settings that you should choose may vary according to your printer's preferences. So I strongly suggest that you contact your printer, and ask them what kind of PDF they would like to receive, and if they have any advise for the specific settings that you should use. They may even be able to direct you to a PDF Preset. If they were to do so, you could load that preset into InDesign by doing the following.

Coming to the File menu, Adobe PDF Presets. Define, and then click on Load. The Preset is just a very small file of instructions that is going to make sure that all of the right boxes are ticked in the Export PDF dialog box. This will ensure that you printer receives from you the file exactly how they want it. But we are going to use for now a press ready PDF Preset. All of these presets in square brackets are presets that come with InDesign. These two down here are user defined presets.

We are going to use Press Quality, and I'm going to choose to call it exactly that, and we'll save it. Let's see there shouldn't be too much here if anything that we want to change. But I'm just going to walk you through some of different options. View PDF after Exporting, Yes, so that we don't have to actually go and double-click on the file to open it in Acrobat. Check your Page Range, the Compression Settings. What's happening here is this is a specification that says anything at a higher resolution than this number will be downsampled to this number. We can leave these as they are. Meaning that anything at a resolution of 450 pixels per inch and above will get downsampled to 300.

In the Marks and Bleeds, we can leave all of these turned off in this instance because we are not using Bleeds in this newsletter. In the Output section, the Color Conversion Convert to Destination, this being a destination CMYK profile. This is going to ensure that any RGB images in the document will be converted to CMYK: Cyan, Magenta, Yellow, and Black colors. Now, the exact Destination profile may vary according to your printing circumstance, and where in the world you are. But so long as it's a CMYK profile, you are going to get CMYK colors in your resulting PDF.

And the Advanced Setting, the Transparency Flattener is dimmed because we are using an Acrobat 5. Meaning that the document does not have to be flattened. So that can all just stay as is. Subset fonts, when number of characters used is less than 100%. Again, we can leave that exactly as it is. That's going to mean that only the specific characters that are used in a font will be sent along with the document rather than embedded in the PDF, rather than the whole font set. That's just so that we can keep the file size down.

Security, we don't need any, Summary is just a summary of all of those options. So I'm now ready to export this. Here we are in Acrobat with the resulting PDF. I'm just going to set that to Fit Page View, and we've now got that 8 page print ready PDF, ready to be sent to our printer.

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This video is part of

Image for Designing a Newsletter
Designing a Newsletter

47 video lessons · 20344 viewers

Nigel French
Author

 
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  1. 6m 54s
    1. Welcome
      1m 8s
    2. Using the exercise files
      1m 28s
    3. Overview
      4m 18s
  2. 22m 2s
    1. Saving a custom workspace
      2m 8s
    2. Deconstructing the document
      3m 3s
    3. Using a template
      1m 38s
    4. Setting up the workspace
      4m 58s
    5. Setting up the document
      1m 49s
    6. Creating layers
      1m 7s
    7. Creating the baseline grid
      3m 5s
    8. Creating text and picture frames
      4m 14s
  3. 23m 45s
    1. Choosing images
      2m 17s
    2. Placing images
      3m 24s
    3. Fitting images with object styles
      2m 26s
    4. Cropping images
      3m 9s
    5. Creating cutouts
      4m 26s
    6. Creating partial cutouts
      2m 24s
    7. Fixing a problem image
      5m 39s
  4. 39m 45s
    1. Placing text
      6m 30s
    2. Cleaning up text
      2m 49s
    3. Designing body text
      8m 46s
    4. Designing headlines: 36, 24, 16, 12
      11m 20s
    5. Loading styles
      1m 54s
    6. Applying styles
      4m 35s
    7. Working with text wraps
      3m 51s
  5. 1h 22m
    1. Designing the nameplate
      11m 49s
    2. Designing footers
      6m 0s
    3. Choosing and creating colors
      4m 49s
    4. Designing color panels
      8m 16s
    5. Creating drop caps
      4m 19s
    6. Creating department heads
      9m 8s
    7. Designing a review section
      7m 12s
    8. Designing a calendar
      4m 39s
    9. Finessing text
      5m 33s
    10. Designing the masthead
      5m 8s
    11. Designing the feature spread
      3m 10s
    12. Creating pull quotes, captions, and photo credits
      7m 24s
    13. Designing a mailing area
      2m 32s
    14. Designing a table of contents
      2m 15s
  6. 27m 20s
    1. Using live preflight
      6m 8s
    2. Proofing and imposing pages
      4m 33s
    3. Making a print-ready PDF
      4m 15s
    4. Making a screen PDF
      1m 49s
    5. Packaging
      3m 17s
    6. Saving snippets
      3m 48s
    7. Saving as a template
      3m 30s
  7. 29s
    1. Goodbye
      29s

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