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Designing a calendar

From: Designing a Newsletter

Video: Designing a calendar

Next step, we are going to do the calendar. Let's take a look at the finished version of the calendar. It looks like this. We are using several styles here, again in a sequence. However, the trick that we used before to apply that sequence and have all of our text be formatted in one go is not going to work here because the sequence isn't entirely consistent. You will see we have date, event, description, info and then we go back to the event in this case. But for some dates there is only one event. So that approach isn't going to work.

Designing a calendar

Next step, we are going to do the calendar. Let's take a look at the finished version of the calendar. It looks like this. We are using several styles here, again in a sequence. However, the trick that we used before to apply that sequence and have all of our text be formatted in one go is not going to work here because the sequence isn't entirely consistent. You will see we have date, event, description, info and then we go back to the event in this case. But for some dates there is only one event. So that approach isn't going to work.

It is going to be slightly more manual. The styles have already been applied but there are a couple of things that this brings up. One is that the application of automatic bullets at the beginning of the date paragraphs. We want to look at that and we also want to look at how this text frame uses its own custom Baseline Grid. If we now move to our work in progress, which is currently newsletter22, and zoom in on that. Command+Spacebar, click-and-drag. We can see that we also need here to add some text inset because the text is butting up against this side of our panel, which we don't want that to happen.

I am going to just go to my Layers and make sure that I have my page furniture layer locked and my text layer unlocked. I'll now select that text frame and we'll go to the Object menu and choose Text Frame Options and we want this kind of offset. Now I happened to know these numbers not through guessing but through having done it before and we want a bigger offset on the Left and the Right and slightly less than half that amount on the Top and the Bottom.

By applying that we can see that, we can see that now it gives us an inner margin on this text frame. Before we go ahead and look at the custom Baseline Grid, let's look at the issue of the bullets. So I have several paragraph styles here I have named them all calendar, so they all sit together on the Paragraph Styles when we Sort our styles by Name and the Calendar Date. If we look at its Paragraph Style Options we see that in Bullets and Numbering, it has this solid square bullet and a Left Indent and a negative First Line Indent.

So firstly to add this particular character to available Bullet Characters, if you don't see the one that you want, click on Add. It will bring you to a character map that looks very much like the Glyphs panel and you can choose a different font here if you want. I chose Zapf Dingbats right there and that was the one that I added. For now let's just go ahead and add another one, I'll add that one and click OK and you will see that that appears as one of your available bullet characters.

You can then click on that and you can see that that's automatically been applied to these paragraph styles, because I have my Preview checked. I'm going to switch it now back to the solid square. We have a tab after that and it's here the Left Indent and the First Line Indent that determines how far the text is moved over from the bullet and typically you want the First Line Indent to be the same number as the Left Indent but a negative amount and 14 points in this instance is enough to move this text over from the bullet.

Now the other issue here, the thing that's noteworthy about this particular text frame is that it has a custom Baseline Grid. We can see right there all of this text is aligned to the Baseline Grid. But without the custom Baseline Grid, I'm going to go back to my Text Frame Options, Baseline Options and I'll turn that off for a moment and you will see that all hell breaks loose with our text there and that's because we are using smaller text. We are using 9 point type.

So therefore and I think some 8 point type as well with a 10 point leading. So having that text to be on a 12 point Baseline Grid is not going to work. So we wanted to go on a 10 point Baseline Grid instead. First and foremost, it's going to ensure that our text fits but it's also going to ensure if I turn my guides back on by pressing W that all of our text aligns neatly on the same baseline across columns. Even though we are using a leading value less than the Baseline Grid that is applied to the rest of the document.

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This video is part of

Image for Designing a Newsletter
Designing a Newsletter

47 video lessons · 20472 viewers

Nigel French
Author

 
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  1. 6m 54s
    1. Welcome
      1m 8s
    2. Using the exercise files
      1m 28s
    3. Overview
      4m 18s
  2. 22m 2s
    1. Saving a custom workspace
      2m 8s
    2. Deconstructing the document
      3m 3s
    3. Using a template
      1m 38s
    4. Setting up the workspace
      4m 58s
    5. Setting up the document
      1m 49s
    6. Creating layers
      1m 7s
    7. Creating the baseline grid
      3m 5s
    8. Creating text and picture frames
      4m 14s
  3. 23m 45s
    1. Choosing images
      2m 17s
    2. Placing images
      3m 24s
    3. Fitting images with object styles
      2m 26s
    4. Cropping images
      3m 9s
    5. Creating cutouts
      4m 26s
    6. Creating partial cutouts
      2m 24s
    7. Fixing a problem image
      5m 39s
  4. 39m 45s
    1. Placing text
      6m 30s
    2. Cleaning up text
      2m 49s
    3. Designing body text
      8m 46s
    4. Designing headlines: 36, 24, 16, 12
      11m 20s
    5. Loading styles
      1m 54s
    6. Applying styles
      4m 35s
    7. Working with text wraps
      3m 51s
  5. 1h 22m
    1. Designing the nameplate
      11m 49s
    2. Designing footers
      6m 0s
    3. Choosing and creating colors
      4m 49s
    4. Designing color panels
      8m 16s
    5. Creating drop caps
      4m 19s
    6. Creating department heads
      9m 8s
    7. Designing a review section
      7m 12s
    8. Designing a calendar
      4m 39s
    9. Finessing text
      5m 33s
    10. Designing the masthead
      5m 8s
    11. Designing the feature spread
      3m 10s
    12. Creating pull quotes, captions, and photo credits
      7m 24s
    13. Designing a mailing area
      2m 32s
    14. Designing a table of contents
      2m 15s
  6. 27m 20s
    1. Using live preflight
      6m 8s
    2. Proofing and imposing pages
      4m 33s
    3. Making a print-ready PDF
      4m 15s
    4. Making a screen PDF
      1m 49s
    5. Packaging
      3m 17s
    6. Saving snippets
      3m 48s
    7. Saving as a template
      3m 30s
  7. 29s
    1. Goodbye
      29s

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